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Register Now for Fall! Chapman Hall open Mon-Thurs 8AM – 6PM and Friday 8AM – 5PM through Aug 26th. Appts and walk-in service available.
View the Class Schedule | Click here for Advising | Click here for Financial Aid

TUITION DUE: Fall tuition is due Aug. 11th. The Cashiers Office is located in Chapman Hall. For ways to pay, visit: Ways to Pay

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Academic & Student Affairs Policies

About Virginia Western > Legal & Policies > College Policies > Academic & Student Affairs Policies

The signed version of each policy is located in the President’s Office.

VCCS Policy Exceptions due to COVID-19 (I-68)

Student Policies

  • Academic Honors (I-38)
  • Academic Load (I-39)
  • Academic Renewal (I-40)
  • Academic Standing (I-31)
  • Admission of Students on the Sexual Offender Registry (I-51)
    • Registered Sexual Offender Appeal Request Form
  • Animals on Campus (I-53)
  • Attendance Policy (I-47)
  • Awarding Credit (I-15)
  • AWS Accredited Test Center (I-59)
  • Children on Campus (I-54)
  • Course Prerequisites (I-41)
  • Course Substitutions (I-28)
  • Credit for Prior Learning Portfolio Evaluation (I-74)
  • Credit Hour Definition (I-20)
  • Dual Enrollment of High School Students (I-73)
  • Electronic Cigarette/Smokeless Tobacco Policy (I-56)
  • Evaluating International Transcripts (I-29)
  • Expressive Activity (I-48)
  • Financial Aid Bookstore Purchasing Policy (I-57)
  • General Admissions (I-12)
  • Grading (I-18)
  • Graduation Requirements (I-16)
  • Illegal Substance Policy (I-44)
  • Inclement Weather Policy (I-60)
  • Licensure Disclosure Policy (I-69)
  • Military (US Department of Defense) Tuition Assistance Refunds (I-62)
  • Military (Department of Veterans Affairs) Delayed Payment Policy (I-63)
  • Non-Stormwater Discharges Prohibition (I-67)
  • Online Course Policy (I-L2)
  • Placement Policy, Multiple Measures for (I-7)
  • Policy on Harassment (I-46)
  • Privacy of Education Records (I-33)
  • Proctored Testing (I-61)
  • Program Discontinuances (I-58)
  • Protection of Student Records (I-13)
  • Providing Credit for Non-Credit Courses (I-14)
  • Recruitment Policy (I-75)
  • Refunds, Credits, and Reinstatement as a Result of Military Service (I-1)
  • Registration for Developmental Classes (I-52)
  • Repeating a Course (I-42)
  • Requirements for Student Activities (I-45)
  • Senior Citizens Higher Education Act of 1974 (I-32)
  • Student Conduct (I-21)
    • Academic Misconduct Reporting Form
    • Student Conduct Reporting Form
    • Academic Misconduct Notification Letter (DOCX)
    • Appeal of First Incident of Academic Misconduct
    • Care/Threat Assessment Team Dismissal Appeal
    • Vice-President Appeal – Dean’s Adjudication Decision
    • Vice-President Appeal – Student Conduct Committee
  • Student Development (SDV) (I-43)
  • Student Domicile/Eligibility for In-State Tuition (I-30)
    • Section 301 Official School Catalog Addendum (PDF)
  • Student Grievance Policy & Procedures (I-19)
    • Student Grievance Form
  • Student ID (I-65)
  • Student Permanent Record (I-34)
  • Students with Documented Disabilities (I-26)
  • Textbook Policy (I-2)
  • Tuition Refunds (I-17)
  • Virginia Western Email Policy (I-55)

Faculty & Staff Policies

  • Academic Freedom (I-24)
  • Adjunct Faculty Evaluation Plan (I-8)
    • Self-Evaluation – Adjunct (DOC)
    • Instructor Evaluation Report – Adjunct (DOC)
  • Adjunct Travel Allowance (I-50)
  • Collection Development Policy, Library (I-25)
    • Request to Reevaluate Library Materials Form (PDF)
  • Combining Courses (I-3)
  • CPL Course Equivalents Approval (I-71)
  • Distance Learning Peer Review Process (I-9)
  • Dual Enrollment Faculty Evaluation Plan (I-5)
    • Self-Evaluation – Dual Enrollment (DOC)
    • Instructor Evaluation Report – Dual Enrollment (DOCX)
  • Faculty Evaluation and Development Plan (I-23)
  • Faculty Office Hours (I-49)
    • Faculty Office Hours – Pandemic Exception
  • Faculty Qualifications for Teaching Online (I-72)
  • Honoraria (I-37)
  • Intellectual Property Policy (I-22)
  • International Travel Policy (I-35)
  • Learning Management System (LMS) Usage Requirements Policy (I-66)
  • Non-Stormwater Discharges Prohibition (I-67)
  • Sabbatical Leave Policy (I-36)
  • Substantive Change (I-27)
    • Substantive Change Reporting Procedures (PDF)
  • Supervising Independent Study Policy (I-4)
  • Teaching Faculty Position Description (I-10)
    • Teaching Faculty Position Description – Pandemic Exception
  • Workforce Faculty Evaluation Plan (I-6)

Additional policies are located in the Faculty Handbook.

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Roanoke, VA 24015

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Virginia Western Community College
3094 Colonial Avenue
Roanoke, VA 24015
540-857-VWCC
TTY: All users 711

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24/7 Student Support Center - 855-874-6690