Policy Number: I-63
Last Reviewed: November 12, 2020
Responsible Dept.: Dean of Student Affairs
A signed copy of this policy is available in the President’s Office.
This policy documents compliance with the Veterans Benefits and Transition Act of 2018, section 3679 of Title 38 of the United States Code.
Definitions (if applicable)
A covered individual is any individual who is entitled to educational assistance under Chapter 31, Vocational Rehabilitation and Employment, or Chapter 33, Post-9/11 GI Bill benefits.
Virginia Western requires all covered individuals to submit a written request of certification of their enrollment each semester for which they plan to use their Chapter 31 or 33 entitlement benefits. The Certification Request for Veterans Affairs (VA) Educational Benefits must be submitted no later than the last day to drop and receive a refund for the respective semester.
Any covered individual will be permitted to attend or participate in a course of education during the period beginning on the date on which the individual provides to Virginia Western a Certificate of Eligibility for entitlement to educational assistance under Chapter 31 or 33 (a “certificate of eligibility” can also include a Statement of Benefits obtained from the Department of Veterans Affairs (VA) website, eBenefits, or a VAF 28-1905 form for Chapter 31 authorization purposes) and ending on the earlier of the following dates:
- The date on which payment from VA is made to Virginia Western.
- 90 days after the date Virginia Western certified tuition and fees following the receipt of the certificate of eligibility.
Due to the delayed disbursement of funding from the VA under Chapter 31 or 33, Virginia Western will not assess a late penalty fee, deny access to classes, libraries, or other institutional facilities, or require a covered individual to borrow additional funds because of the individual’s inability to meet his or her financial obligations to Virginia Western for the VA delay.
Virginia Western reserves the right to follow normal collection procedures for any difference between the amount of a covered individual’s financial obligation and the amount of the VA education benefit disbursement.