All application material for the Fall 2023 Class is due before March 15, 2023. Applicants who provide all necessary material and meet the minimum criteria by the deadline will be considered for admission. Early application is encouraged for advising purposes. By applying to VWCC and submitting your high school and college transcripts to the pre-admission advisor, we will be able to determine if you currently meet the minimum academic requirements, evaluate placement test results, and make course suggestions.
How To Apply
We require all application material(s) be submitted directly to Health Professions at VWCC. If you fail to do so, be aware we will not be responsible for any delays in processing your file. Complete the following and submit in one envelope (if possible) to:
Pam Woody, VWCC – Health Professions Advising and Applications Office
3091 Colonial Ave.
Roanoke, VA 24015.
1. Apply to VWCC.
If you are not a current VWCC student, apply to the college by completing a VWCC Application. Please make sure you indicate your plan of study as Career Studies Certificate: Introduction to Radiation Oncology on the college application. (Those interested in the Joint Venture with NVCC must register/complete a college application for both NVCC and VWCC prior to March 15th. If you are already active at NVCC, then do a new VWCC only. Please contact the NVCC Admissions Office or visit their website for additional instructions on applying to NVCC.)
Application Instructions (PDF)
2. Apply to the Radiation Oncology Program.
Apply to the Radiation Oncology Program by completing a 2023 Radiation Oncology Application online.
After going to the link, a Dynamic Forms account will have to be created before filling out the application. This is done by selecting “Create New Account” in the bottom left corner of the sign in screen. After submitting the account information, an activation e-mail will be sent to the corresponding email address with an activation link provided. The link will take you to the ROC application. If the link fails to directly open an application, reselect the link above to automatically take you there.
When completing the application, it is very important to use an email address that will be valid during the course of the application period (May 2022-June 1, 2023). Please be prepared to submit documentation of any healthcare certification or licensure when you submit the application. However, you can save a draft of the application to return to at a later time and upload the healthcare certification/licensure and submit the application. Click here to return to an in-progress application.
Once you have logged in with the account information that was created in the previous step, you will need to go to “My Forms” (upper right of screen) then “Pending / Draft Forms” (under the drop down to “My Forms”) to see the saved form. Then you will need to select “Action” (to right of the application you want to continue) and “Complete Form”. Once you have completed the application and all the required fields, you can then submit the application.
We encourage you to submit the application as early as possible so that we can begin the initial process for our Radiation Oncology program. Our office is unable to access a “saved” application as we are only notified and have access to the application once you submit the application. All communication regarding the process letter that verifies prerequisite courses completed, support classes completed, and GPA will be sent as a link using the application email address to present the information in the Dynamic Forms platform. In the spring semester, the letter informing qualified applicants of the interview process and finally status letters for fall, will also be sent using the Dynamic Forms platform. When we send informational letters to you, you will be notified of activity in your Dynamic Form Radiation Oncology Application via email. You will then need to enter your username and password to reenter the Dynamic Form platform.
3. Obtain your transcripts.
Have all official sealed transcripts (high school and college) and a copy of your GED scores (if applicable) to submit in your application packet. We strongly suggest applicants request transcripts be sent to the applicant’s mailing address, so you are fully aware of whether your request is filled and all material can be placed by you in one larger envelope for submission. Remember, do not open any envelope which contains a transcript, they are no longer “official” to us when you open them. If any school’s policy prevents them from issuing “official” transcripts directly to you, please request they be sent addressed directly to Pam Woody at the address above. Please do not request transcripts from VWCC, NVCC, or any other community college in Virginia (only exception).
College graduates must still provide their official HS transcript. Transcripts are also required from any hospital-based Radiologic Professions program of study attended. You must provide an official transcript from each school attended, even though courses may appear on a subsequent schools transcript as accepted “transfer”. We must still receive the original institution’s transcript. You should receive the Radiation Oncology pre-admission advising form letter after your complete academic file is reviewed by one of the Health Professions Pre-Admission Advisors (usually within 3-4 weeks if received from May-December). Please note: you need to have an active VWCC application and your plan of study needs to be CSC: Introduction to Radiation Oncology prior to submission of transcripts. The communication will originate from the online Radiation Oncology application to the email provided when you submitted your application. Whenever an update is made to your application materials in Dynamic Forms and communication is sent from our office to you, you will be notified via email of the new information.
Transcript Request Form (PDF)
4. Obtain your recommendations.
Two letters of recommendation from employers or professors are also required before March 15, 2023. They may submit via attached email or fax or mail the letter on your behalf to Pam Woody at VWCC, using the address above.
5. Submit your application material.
We suggest mailing your application packet to Miss Woody at the address above. Material being hand-delivered to campus should be brought to the 3rd floor of the Fralin Center, Room HP339 if you are visiting the campus. The Health Professions office is usually accessible from 8:00 AM to 3:30 PM. If the office is closed, you may slide your information to submit under the HP 339 door. You can review the Radiation Oncology Overview (PDF) to learn more about the application process and eligibility. (Usually updated each July)
6. Review the Radiation Oncology Checklist
Radiation Oncology Checklist (PDF).