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Those interested in applying for possible consideration for Fall 2027 must submit all application material by February 15, 2027. All program application material is processed by the Health Professions Advising and Applications Office (HPAAO) at Virginia Western.

We encourage applicants to apply as early as possible for advising purposes. By applying early to Virginia Western and submitting official transcripts of high school and College coursework to the Virginia Western Registrar’s (Records) Office, one of the HP Team Advisors will be able to help you with your course selections each semester, even if you are not yet ready to apply to the program. This allows us to advise you in a timely manner of any prerequisite requirements you have not met and how you may meet those requirements, as well as selecting courses that can be utilized to increase your GPA.

Applicants are strongly encouraged to attend the Best Practices for Application to Health Professions programs that are held the first Friday of each month (except July) at 1:00 PM in Fralin Center Room HP210. The sessions outline the application processes for Health Professions programs, the timeline for programs, tips and best practices, etc. so applicants can be better prepared for the application process and be in the best place that they can be for admission.

How to Apply

All program applications must be submitted directly to the Health Professions Advising and Applications Office (HPAAO) at Virginia Western, including materials for the Joint Venture program with NVCC. All official transcripts from high school and colleges attempted need to be sent to the Virginia Western Registrar’s (Records) Office.

You are responsible for following up with the Registrar’s Office to confirm your transcripts have been received. You must then notify the HPAAO that your academic file is complete. If you fail to do so, we will not be responsible for any delays in processing your file.

A meeting with an advisor is not required. If you have questions, advisor meetings should not be scheduled until after all transcripts have been submitted and reviewed. You may contact the Health Professions team of advisors at healthprofessions@virginiawestern.edu.

1. Apply to Virginia Western.

If you are not a current Virginia Western student, apply to the college by completing a Virginia Western Application. Indicate your plan of study as Career Studies Certificate: Introduction to Radiation Oncology. You must apply with the correct plan of study prior to submitting any additional application materials.

Those interested in the Joint Venture with NVCC must complete a college application for both NVCC and Virginia Western prior to the deadline. If you are already active at NVCC, then apply to Virginia Western only. Please contact the NVCC Admissions Office for additional instructions on applying to NVCC.

All NEW students intending to enroll in classes at Virginia Western are encouraged to contact the Enrollment Center if they have questions about direct enrollment, course requirements, financial aid, etc. Visiting the Enrollment Center is a great way to learn more about what the College offers and available resources. They will refer you to a New Student Advisor or to one of the the pre-admission advisors for Radiation Oncology if necessary. Find out about New Student Advising here.

2. Apply to the Radiation Oncology Program.

Apply to the Radiation Oncology Program by completing a 2027 Radiation Oncology Application below. We encourage you to submit your application as early as possible so that we can begin the initial review.

Radiation Oncology Application (PDF)
Application Instructions (PDF)

Current Healthcare Experience

Applicants with current healthcare experience will be given consideration in the application process. Prior healthcare experience is established by the following credentials: Nurse Aide, Certified Medical Assistant, EMT, Paramedic, or Phlebotomist.

Please submit your healthcare licensure/credential with your Radiation Oncology application by the deadline of February 15.

3. Obtain your transcripts.

Before you continue: You need to have an active Virginia Western application with a plan of study of CSC: Introduction to Radiation Oncology before you submit your official transcripts.

Official transcripts are required from:

• Your high school (even if you have graduated college). If you graduated from a foreign high school, see below.
• Any hospital-based Radiologic Professions program of study attended.
• Any institution attended/attempted, even if transferred classes appear on a later institution’s transcript.

Your application packet must include all official sealed transcripts (high school and college) and a copy of your GED scores (if applicable). Exception: You do not need to request transcripts from Virginia Western, NVCC, or any other community college in Virginia.

We suggest you request your transcripts be sent to your own mailing address, so you know whether they have been received. Do not open any envelope that contains a transcript, because it will no longer be “official”. If a school’s policy prevents them from issuing official transcripts directly to you, please request they be sent addressed to the Virginia Western Records Office.

Transcript Request Form (PDF)

Note: Official Electronic transcripts (from high school and colleges) can be accepted from such platforms as Parchment, Scribbles, National Clearinghouse, etc. Please submit to the Virginia Western Records Office.

Foreign high schools and universities

Applicants who graduated from a foreign high school can complete the GED and submit official scores of the GED to the HPAAO. You should also complete the High School Statement (PDF) form and submit it to the HPAAO by the application deadline of February 15.

Foreign university transcripts must be evaluated by an approved organization (such as WES) and sent to the Virginia Western Records Office from the organization before transfer credit can be determined and by the application deadline of February 15.

4. Obtain your recommendations.

Two professional letters of recommendation from employers or professors are also required before February 15. They may submit via attached email, fax, or mail the letter on your behalf to Pam Woody at Virginia Western, using the address above. You will need to list who you anticipate will submit letters of recommendation on your behalf when you complete the application.

5. Submit your application packet.

Before submitting your application packet, review the Radiation Oncology Checklist (PDF) to make sure you have completed everything.

If necessary, packets can be hand-delivered to the HPAAO in Fralin Center Room HP339 (open daily 8:00 AM – 3:30 PM). If the office is closed, you may slide your packet beneath the door.

Once your application and all transcripts have been received by the HPAAO, you will be sent a four-page letter to your application email address verifying your prerequisites and support classes. If you have not received this letter in 3-5 weeks, please contact the HPAAO because there is likely something missing from your application packet and we are unable to consider you for a seat in the next cohort.

Note:  Applicants should remember to update the HPAAO  (healthprofessions@virginiawestern.edu) with any changes to their email address throughout the process. Please note that advisors will contact you with the email address in Navigate, so you should turn on your notifications in Navigate. If you need assistance with this, please contact the Help Desk at Virginia Western.

Admission Process Timeline

Other than the application deadline, the following dates are not final and are provided as a guideline only.

Date	Task
February 15	Deadline to submit all application materials and transcripts.
Late March/Early April	On-site interviews scheduled for eligible applicants
Early May	Applicants notified of acceptance
June	Orientation materials will be available to incoming cohort