Receiving Your Benefits
All new VA students (including dependents) must apply to activate their benefits online at www.va.gov. Click on the “Apply for education benefits” link under Education. On the next page, click on “Select Correct Form” and answer the questions. Continue until you receive a confirmation number. The VA may request additional information, such as your DD-214, in order to process your application.
Once you have been admitted to VWCC, talk to an advisor and select a program of study. Request transcripts from all previous educational and military training and have them evaluated for possible credit toward your program. This is a Department of Veterans Affairs (DVA) requirement. If this has not been completed, your benefits may be suspended until your prior credit has been evaluated and reported to the DVA.
Note: Digital course material fees are NOT covered by VA benefits or VMSDEP. For more information regarding these fees and a list of what classes have them included go to: https://www.virginiawestern.edu/students/vwcc-access-program/.
Receiving Payment
Submit a copy of the Certification Request for VA Educational Benefits form (commonly known as the blue form) to your VA certifying official (VASCO) each term you enroll. Your VASCO will then certify your enrollment with the VA Regional Processing Center in Buffalo, NY.
Priority deadline for Spring 2025: December 10th, for Summer 2025: April 20th, for Fall 2024: July 20th. After these dates, you should expect your Ch. 33 book stipend to arrive after classes have begun.
New applicants should allow at least 8 to 10 weeks from the date your application for benefits and your certification of enrollment were processed by the college to receive your first check. You will be paid retroactively from the first day of class. Once you receive your first check, subsequent checks should arrive near the end of each month if you remain continuously enrolled.
Students may inquire about the status of a pending claim by calling the VA national call center at 1-888-442-4551 Monday through Friday, during the hours 10-6 Eastern.
Paying your VWCC Tuition
Under all VA programs other than Ch 33 and VRE, the student is responsible for all up-front costs. This means your tuition must be paid when you register for class. You may be eligible to receive financial aid to cover these costs. Submit an application at https://studentaid.gov/ to see if you qualify.
You have the option to request an Advance Payment of your GI Bill. You must make this request by completing the Advance Payment Request Form (PDF) after you have registered for classes, but no later than 31 days before the start of the term. If approved, your first payment will be mailed to the college, in your name, and you will have to sign to pick up that check. This may help alleviate some of the initial expense, but you should be aware that you will not receive any additional payments until you have completed 3 months of schooling.
Attending Full-Time vs. Part-Time
You may take as many or as few courses as you feel you can comfortably manage. Your monthly payment will be determined by the number of credit hours in which you are enrolled, and the length of your courses.
For instance, if you are a full-time student taking 12 or more credits, you will receive full-time benefits for each month that you continue attending full-time. If you are a part-time student taking less than 12 semester hours, your monthly benefit check will be reduced by 1/4 or 1/2 as appropriate. Accelerated courses (e.g. 7-week classes) sometimes are paid at a higher rate based on a different method of measurement used to calculate training time.
You must be enrolled at least half-time to receive a monthly payment from the VA. If you are enrolled for less than half-time, or if you are on active duty, you will receive a lump sum payment of the tuition cost, or the amount on your monthly benefit, whichever is less.
Please note: Students receiving Ch. 33 benefits must be training at a rate of at least 51% (generally 7 credits) to receive any MHA. Additionally, Ch. 33 students will receive less MHA for each credit below full-time, instead of by quarters.
Continuing your Benefits
You must submit a Certification Request of VA Educational Benefits each time you register for classes. Then, the VASCO will review your program of study and confirm that the courses you are taking are required in that program. Certification of Enrollment will then be sent to the Regional Processing Office in Buffalo, NY.
If you completed at least 20 months of a two-year enlistment, or 30 months of a three-year enlistment, you are typically entitled to 36 months of full-time educational benefits. Your training time will be deducted from your 36 months as it is used. For example, if you are taking 6 credits, which qualifies you as a half-time student, the VA will deduct 1/2 of a month of entitlement for each month you are in school. In this example, you could continue going to school half-time for a total of 72 months. If you increase your training time, your monthly pay will increase, and your 36 months of eligibility will be depleted faster.
If you are eligible for more than one educational benefit, it may be possible to receive benefits for up to 48 months. Please discuss your situation with the VASCO at your school.
You have 10 years from the day you were separated from active duty to use your benefits. Under Ch 33, this time period has been extended to 15 years. The new Forever GI Bill® recently signed into law may remove the 15-year time limit for veterans who exited service in 2013 or later. For the most up-to-date info regarding this change, please refer to www.gibill.va.gov/GIBILL/ForeverGIBill.asp.
Benefits Comparison
The following spreadsheet can be used to compare benefits for different programs. Use the instructions below to customize it for you.
Benefits Comparison Spreadsheet (XLSX)
- Select your current program of study from the Program Name drop-down menu.
- Select the current term from the Start Term drop-down menu.
- In the Developmental credits field, enter the number of developmental credits you are required to take. If you are unsure, contact your advisor.
- In the Transfer credits field, enter the number of credits you transferred into your program. This information is found in your Student Center.
- In the Tuition Rate field, select “In state” or “Out of State” (this is rare) from the drop-down menu.
- In the Ch field, enter your educational benefit number. Refer to the Chapter listing to the right of the field. If you are unsure, this information can be found on your Certificate of Eligibility from the VA.
- % field: Chapter 33 students enter the percentage of benefits you qualify for. If you are unsure, this information can be found on your Certificate of Eligibility from the VA. All other students enter 100%.
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site at www.benefits.va.gov/gibill.
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