Policy Number: III-8
Last Reviewed: April 16, 2019
Responsible Dept.: Human Resources
Office to contact for clarifications: Human Resources
A signed copy of this policy is available in the President’s Office.
A Virginia Western Community College (VWCC) identification (ID) badge, herein referred to as badge, is issued by the college for official use on the VWCC campus and associated remote locations in order to properly identify individuals as employees of the college.
All full-time and adjunct faculty, full-time classified staff and part-time wage employees are covered by this policy. Generally, federal work-study and student employees are not subject to this policy as their badges are issued based upon their student status. An exception may be requested for issuing a badge to certain student employees who perform duties that are commensurate with those performed by regular part-time, non-student employees, such as, students performing work where entry to campus offices and facilities is required, students who perform duties for campus police, and/or students whose job duties require working outside of the college campus.
All VWCC employees, both full-time and part-time, will be issued a badge by the college. Newly employed employees must have their badge issued within 30 days of the employment date. Only one badge will be issued to an individual.
Employees are required to have a badge in their possession and must present it upon request of VWCC police, college officials, faculty or staff.
After an initial badge has been provided, a replacement badge may be obtained at no cost to the holder if there is a change in name or if the card has become worn or broken through no fault of the holder.
Lost badges must be reported to the individual’s supervisor. Lost badges will be replaced at a cost of $5.00 each payable at the Cashiers’ Office.
Stolen badges may be replaced at no cost with the presentation of a copy of the police report. Stolen badges without documentation may be replaced at a cost of $5.00 payable at the Cashiers’ Office.
When an employee begins leave without pay for a period of four months or less, at the discretion of the supervisor, badges normally are relinquished at the onset of the leave, or may remain in the custody of the supervisor and be reassigned to the employee upon return to active status.
Campus police are authorized to request and retain an employee’s badge when there is sufficient evidence to indicate that proper documentation for the issuance of the badge is not on file.
A copy of this policy will be provided to all new employees.
The badge remains the property of the college and must be returned upon termination, transfer, or at the request of an authorized college official as defined in the policy. All faculty and staff whose employment with the college is terminated for any reason must surrender their badge to Human Resources.
Employees must adhere to and abide by all established applicable policies and procedure.
VWCC Identification Badge Procedure
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