- Check your project idea against the college’s mission statement and against the goals of your department or the department affected by the grant.
- Make your project idea as specific as possible; general proposals rarely get funded.
- Contact the granting agency to verify if your project meets eligibility requirements.
- Develop a timetable for planning and preparation of grant. (The Proposal Development Checklist can help)
- Get appropriate approval according to college’s procedures before going ahead with your proposal. (See Grant Proposal Application Process)
- Read the proposal guidelines carefully: Your mission is to fit your idea into what the agency is funding.
- Check to see if the funding agency has funded similar projects in the past and learn what you can about those projects.
- Develop your budget for the project before writing the proposal.
- Follow directions and all guidelines.
- Use a journalistic style of writing: Who, What, Why, When, Where and How.
- Remember your English writing rules: Tell them what you are going to tell them (thesis), tell them (supporting information), and tell them again (summary).
- Avoid jargon, acronyms and other abbreviations.
- Have someone who is not familiar with your proposal read and critique it.
- Complete the Grant Application Approval Form (PDF) (DOCX) with appropriate signage at least 2 weeks prior to the proposal deadline (Enter your deadline for this).
- Don’t beg for funding.
- Don’t bind proposal or put it in a cover as the funding agency may need to copy it.
- Don’t be overly dependent on a professional grant writer to prepare your proposal as that person may not be familiar with your field or type of project.
Grants Development Office
Fishburn Hall F204
3093 Colonial Ave., SW
Roanoke, VA 24015
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