Important dates for submitting rosters, dropping or adding a class, withdrawing from a class and entering grades can be found on the Dual Enrollment Calendar.
The calendar is prepared based on the start/end date of the high school semester. Please review the calendar posted below based on that criterion.
- Students and parents involved with dual enrollment classes at a high school should refer to the Dual Enrollment Calendar below.
- Students taking classes on the VWCC campus or online classes should refer to the Academic Calendar.
The Dual Enrollment Calendar is created based on “average” dates between school divisions. Due dates are also determined based on VCCS submission deadlines and some cannot be altered.
Counselors will submit through Google Docs or e-mail to John McLaughlin, Dawn Wright or the DE Office.
Instructors will submit via the VWCC CANVAS for DE or to their VWCC Program Head. Please check your CANVAS account for additional instructions.
NOTE: Calendar may be adjusted based on closings or delays by the high school divisions or the college. No Grades will be posted until all high schools have submitted grade rosters. Students should check their MYVWCC portal to verify if grades have been posted prior to ordering any transcripts to be sent to other colleges.
Dual Enrollment Calendar for Classes at High Schools
| Event | Fall Semester | Year Long | Spring Semester |
|---|---|---|---|
| Enrollment Sheets Due | 9/6/2024 | 9/6/2024 | 2/3/2025 |
| Last Day to Add/Register | 9/12/2024 | 9/17/2024 | 2/6/2025 |
| Last Day to Drop and Receive a Refund | 9/28/2024 | 10/19/2024 | 2/21/2025 |
| Last Day to Withdraw and Receive a “W” | 11/26/2024 | 2/18/2025 | 4/17/2025 |
| Grade Portal Opens | 12/20/2024 | 5/23/2024 | 5/23/2024 |
| Grade Portal Closes | 1/18/2025 | 6/6/2025 | 6/6/2025 |
Other important dates
| Event | Fall Semester | Year Long | Spring Semester | Due From |
|---|---|---|---|---|
| DE Syllabus Due – Post on DE Canvas | 8/22/2024 | 8/22/2024 | 1/04/2025 | DE Instructors |
| U18 and 9th & 10th enrollment forms submitted | ASAP | ASAP | ASAP | Counselors |
| Signed CLASS Rosters Due (prior to last day to drop) | 9/28/2024 | 10/19/2024 | 2/21/2025 | DE Instructors / Counselor |
| Instructors check rosters in SIS for accuracy (prior to last day to withdraw) | 11/26/2024 | 2/18/2025 | 4/17/2025 | DE Instructors |
| Instructors upload Final Assessment into DE Canvas | 12/18/2024 | 5/14/2025 | 5/16/2025 | DE Instructors |
| Course evaluations due (by students) | 12/18/2024 | 5/12/2025 | 5/16/2025 | DE Instructors |
| Instructor self-evaluation due (DE Canvas) | 1/6/2025 | 5/20/2025 | 5/20/2025 | DE Instructors |
| Final Check of Roster before Grade Portal Opens / Signed CLASS Roster Due | 12/18/2024 | 5/21/2025 | 5/21/2025 | DE Instructors / Counselor |
| Submit a signed GRADE roster once grades have been submitted to the portal | 1/18/2025 | 6/06/2025 | 6/06/2025 | DE Instructors / Counselor |
Class Start Date: Rosters are due prior to the start date of the VWCC class.
Last day to DROP a class: Teachers need to print out their VWCC SIS class roster and verify that it is correct. Billing to the school divisions will initiate after this date.
Last day to WITHDRAW from a class: There is no tuition refund for classes that a student has been withdrawn from. The student will have a “W” on their transcript providing they are passing the class at the time of withdrawal. Withdrawing from a class counts as one of the two attempts allowed for taking a class. Students seeking to repeat a class for the 3rd time must submit the Third Repeat Request Form (PDF) and should review VCCS Policy I-42: Repeating a Course.
- Dual Enrollment Home
- Register for Dual Enrollment
- Schedule an Appointment
- Campus Online Orientation
- Governor’s Scholar Program (HB1184)
- Frequently Asked Questions
- Calendar
- Dual Enrollment Forms
- Enrollment Admission Criteria
- Tutoring & Student Services
- Disability Services
- Grades, Transcripts, Drops, Withdrawals & Records
- Information for High Schools
Contact Us
John McLaughlin
Dual Enrollment Coordinator
jmclaughlin@virginiawestern.edu
Fishburn Hall F125C
540-857-7235
Dawn Wright
Dual Enrollment Administrative Specialist
rwright@virginiawestern.edu
Fishburn Hall F125
540-857-6682
Fax: 540-857-6478
Mailing Address:
3093 Colonial Ave SW
Roanoke, VA 24015
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