Position Number: FA142
Reports to: Vice President of Institutional Advancement
The Coordinator of Development (Coordinator) is a key strategic leader serving the Virginia Western Community College Educational Foundation in its mission to support the students, faculty and staff of Virginia Western Community College. This is a hands-on position responsible for the Foundation’s financial health, fund management, and operations support – ensuring strong internal controls, impactful programs and transparent reporting to the Board of Directors, College leadership and philanthropic community.
In support of the Vice President of Institutional Advancement, the Coordinator of Development assists with the operation and advancement of the accounting, development and scholarship software systems, the refinement and expansion of Foundation scholarships and program support, the administrative aspects of the Community College Access Program (CCAP) program, the generation of the financial statement of activities and investment reports and annual budget and supervision of designated division staff.
The Coordinator of Development supervises the Scholarship & CCAP Coordinator, the Development Operations Assistant, the Community Outreach Coordinator, and the Roanoke City CCAP Success Coach. The coordinator also oversees administration of Foundation- and grant-funded programs, including the Student Emergency Fund, Student Food Co-Op, Innovation Grants, and Community Arboretum.
Work Tasks & Duties
Financial Leadership and Strategy (35%)
- As a member of the Foundation’s leadership team, contributes to organization-wide strategy and initiatives at both the macro and micro levels.
- Leads the Foundation’s finance and operations functions, provides clear financial analysis, forecasts and scenario planning to support the strategic investments of the Foundation’s endowment, as designated by its Board of Directors; ensures strong internal controls, GAAP-compliant reporting and financial sustainability.
- Supports the Board’s Finance and Audit Committee, in collaboration with the Vice President, and presents to the Board of Directors regarding investments and financial operations.
- Develops the annual Foundation operating budget; monitors expenses and revenues throughout the year; reports updates as needed to the Vice President of Institutional Advancement and Finance and Audit Committee.
- Monitors and reviews the Financial Statement of Activities and Fund Balance Reports provided by the Bookkeeper.
- Monitors and reviews the Investment Portfolio Reports provided by the Investment Manager.
- Working with the Bookkeeper, provides all documentation necessary for the preparation of the 990 and any other tax-related issues.
- Organizes and ensures the effective execution and completion of the Foundation’s annual audit; stays current and ensures compliance with all legal and tax regulations affecting nonprofit foundations.
- Working with the Bookkeeper, manages cash flow, accounts payable and receivables and ensures timely and accurate financial transactions.
- Oversees the administration of the Foundant software suite for financial operations.
- Performs grant fulfillment reporting, invoicing and other record-keeping.
- Reviews the Foundation’s Handbook and Policy Manual regularly to ensure strong internal controls.
- Serves as Foundation liaison to its legal counsel, ensuring Foundation governance, policies, agreements and contracts remain updated and follow applicable statutes.
- Oversees preparation of annual certification documents and schedules to the Virginia Community College System, as required.
- Serves as the Foundation liaison to the College’s Financial Aid, Business and IET departments, facilitating a productive partnership for the benefit of students.
Supervisory Functions (15%)
- Coordinates activities and provides supervision of the Scholarship & CCAP Coordinator, the Development Operations Assistant, the Community Outreach Coordinator and the Roanoke City CCAP Success Coach. This includes evaluation, scheduling and approval of time and leave functions.
- In dotted-line capacity, supervises Foundation-funded positions, including the Fralin Futures Success Coach, and assists in developing program requirements.
- Meets and consistently communicates with the Scholarship & CCAP Coordinator, the Development Operations Assistant, the Community Outreach Coordinator, the Roanoke City CCAP Success Coach, to assist in the achievement of Educational Foundation goals.
Scholarship and Program Support Administration (40%)
- Identifies and designs programs that meet the Foundation’s mission and stated policies; defines goals, activities and required resources for the successful execution of these programs.
- Oversees the Foundation’s portfolio of annual and endowed scholarship funds as well as program support funds that assist the College’s students, faculty and staff; tracks and manages program budgets and expenditures, ensuring alignment with funder/donor requirements.
- Forecasts, analyzes and monitors scholarship and program fund expenses and revenues, communicating with funders and College beneficiaries of this funding.
- Working with the College’s Office of Institutional Effectiveness, seeks out and tracks data of Foundation programs that demonstrate impact and assist in donor cultivation.
- Oversees the administration of the Foundant scholarship application software.
- Oversees the administration of the Community College Access Program (CCAP), supervising the Scholarship & CCAP Coordinator and Development Operations Assistant. The administrative aspect of CCAP include:
- designation of recipients of CCAP in coordination with the Foundation Bookkeeper and the Vice President of Institutional Advancement;
- semester tuition payment to the College for CCAP and general scholarship recipients;
- the preparation of data and reports regarding CCAP student enrollment, retention and completion;
- the preparation of CCAP pledges, documents and public reports;
- coordination with selected representatives of the College’s student service staff, such as the CCAP academic advisors and recruiters regarding program administration and student success;
- presentations to parents, students and school personnel regarding various facets of CCAP; and
- individual meetings with students and parents regarding CCAP.
Strategic Planning (5%)
- In cooperation with the Vice President, assists in developing short-term and long-term fundraising plans and projections for the annual, CCAP and major gift campaigns.
- Participates in strategic planning.
College Representation (5%)
- Participates in the college governance structure.
- Assists the Vice President with special projects and events.
- Performs other duties as assigned by the Vice President.
Last updated 03/2026
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