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Annual ASA Deadlines & Submissions

Academic & Student Affairs > Annual ASA Deadlines & Submissions
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Click the month to see the deadlines and submissions for that month, or use the print button to print the whole list.

You can also download a PDF here.

August

Dual Enrollment Industry Credentials for previous academic year due1st day of August
Program Heads discuss academic program assessments and general education assessments with adjunct and full-time facultyIn-Service
School and Academic IE Plans due1st day of classes
Syllabi saved to L:\ drive1st day of classes
Special Assignments due to VP ASA1st day of classes
Fall Workload Report (FT & PT) Verified & Initialed by Dean (sent to Pam)End of 1st week of classes
Faculty need to work on Curriculum Committee paperwork for changes for the following academic yearAll month
Dean communicates 1st semester evaluation criteria and establishes APPDOs with New Faculty

September

Access (IncludED) orders due to Bookstore for Spring6 weeks prior to enrollment
Program Review documentation provided to program heads
Adjunct Faculty Contracts to Dean for signature2nd Thursday of classes
Individual Fall Workload (FT) signed by Faculty & Dean (sent to Elizabeth)End of 2nd week of classes
Faculty Office Hours due to IE OfficeEnd of 2nd week of classes
SSDL2 – Classes for Spring due to NVCCPer NOVA Schedule
Student Course Evaluations – 4W1 coursesLast week of classes
Faculty Rosters for Fall due to IEOEnd of 5th week of classes
Book Orders due for Spring4 weeks prior to enrollment
Spring Class Schedule available on web2 weeks prior to enrollment

October

Deans select the CATE, Susan S. Wood, and VCCS Adjunct Award nomineesmid-month (by Oct. 15th)
Academic Schools update faculty rosters
Program Review SWOT Analyses
Review Terms Offered (Semester) for all classes
Student Course Evaluations Conducted – 8W1, 4W2Last week of classes
HP Industry Credentials due for 3rd quarter
Full-time Classified Staff Evaluations Due

November

Faculty submit assessment of prior year’s APPDOs and self evaluations to Dean1st day of November
Course outlines for spring only classes saved to L:\ drive1st day of November
Curriculum Advisory Committee list due1st day of November
Student course evaluations conducted – 4W3 coursesLast week of classes
Student course evaluations conducted – 16W, 12W sessionsLast 2 weeks of classes
Dean completes Fall evaluations of new faculty
Dean completes Fall evaluations for current calendar year of all returning faculty who are finishing a contract cycle
Dean and faculty meet to discuss assessment of past APPDOs and establish new ones

December

Student course evaluations conducted – 4W4 coursesLast week of classes
Dual Enrollment evaluations for previous academic year due
Professional Faculty evaluations due
Completion of Fall Special Assignment due (Page 2 of SA Form)2nd week of December
Fall evaluations of new and returning faculty finishing a contract cycle are due to ASA with cover sheet2nd week of December
Email adjuncts regarding payroll account verification1 month prior to contracts
Program review documentation due to academic deansPrior to Winter Break

January

Program heads discuss academic program assessments and general education assessments with adjunct and full-time facultyIn-service
Deans meet with new faculty to discuss evaluation criteria and establish spring APPDOsIn-service
Recognize the nominees at the Rewards and Recognition serviceIn-service
Syllabi saved to L:\ drive1st day of classes
Special Assignments due to VP ASA1st day of classes
Deans and faculty receive student evaluations from Fall semester
Senior Faculty notified of non-reappointment decisions
Spring Workload Report (FT & PT) verified and initialed by Dean (sent to Pam)End of 1st week of classes
Professional Faculty evaluations submitted to HR
Administrative Faculty evaluations mid-year review
HP Industry Credentials due for 4th Quarter
Adjunct Faculty contracts to Dean for signature2nd Thursday of Classes
Individual Fall/Spring combined workload/overload signed by FT Faculty & Dean (sent to Elizabeth)End of 2nd week of classes
Faculty office hours due to IE OfficeEnd of 2nd week of classes
Access (IncludED) orders due to Bookstore for Summer6 weeks prior to enrollment

February

Academic Schools update faculty rosters
Award materials due to the VCCSFebruary 15th
Book orders due for Summer4 weeks prior to enrollment
Student course evaluations – 4W1 coursesLast week of classes
Faculty rosters for Spring due to IEOEnd of 5th week of classes
Fall industry credentials due for BTT, LASS and STEM2nd week of February
SSDL2 – Classes for Summer and Fall due to NVCCPer NOVA schedule
Student course evaluations conducted – 8W1, 4W2 coursesLast week of classes
Program review documentation due to IEOLast Friday in February
Access (IncludED) orders due to Bookstore for Fall6 weeks prior to enrollment

March

Dean completes second semester evaluation of new faculty
Summer class schedule available on web2 weeks prior to enrollment
Spring evaluation of new faculty and cover sheet due to ASA
New faculty, 2nd year faculty, and 3rd year faculty notified of non-reappointment decisionsMid-month (by March 15th)
Review and update consumer informationMid-March
Part-time classified staff evaluations due
Book orders due for Fall4 weeks prior to enrollment
Student course evaluations conducted – 4W3 coursesLast week of classes
Fall class schedule available on web2 weeks prior to enrollment

April

Dual Enrollment Industry Credentials
Review Dual Enrollment syllabus for changes
Adjunct evaluations dues
Completion of Spring Special Assignment due (Page 2 of SA Form)By April 16th
HP Industry Credentials due for 1st Quarter
Student course evaluations conducted – 16W, 12W sessionsLast 2 weeks of classes
Student course evaluations conducted 4W4 coursesLast week of classes
Distance Learning Peer Review results due to IEOLast week of classes

May

Email adjuncts regarding payroll account verification1 month prior to contracts
Academic Assessment Reports due to IEOEnd of faculty contract
Course outlines for following academic year saved to L:\ driveEnd of faculty contract
Special assignments due to VP ASA1st day of classes
Summer workload report verified & initialed by Dean (sent to Pam)1st day of classes
Syllabi saved to L:\ drive1st day of classes

June

Adjunct faculty contracts to Dean for signature2nd Thursday of classes
Faculty office hours due to IE OfficeEnd of 2nd week of classes
Spring Industry Credentials due for BTT, LASS and STEM2nd week of June
Deans and faculty receive student evaluations from Spring semester
Administrative faculty evaluations due2nd week of June
Student course evaluations conducted – 5W1 sessionLast week of classes
Final Summer workload signed by Dean – 5W2 sessionFirst day of classes
Faculty receive contracts for the following year
Non-Academic Assessment Reports due
Administrative faculty evaluations due to HR

July

Faculty rosters for Summer due to IEO2 weeks after 5W2 classes
HP Industry Credentials due for 2nd Quarter2nd week of July
Professional faculty evaluation mid-year review2nd week of July
Student course evaluations conducted – 10W, 5W2 sessionsLast week of classes
Non-Academic IE plans due
DE Industry Credentials due for Fall

Reporting Departments

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  • School of Science, Technology, Engineering & Mathematics

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540-857-7313

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Roanoke, VA 24015

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