Importing Calendar Date Files into Outlook

Outlook allows you to save calendar dates into a file (with a suffix of .ics), that can then be imported into an Outlook calendar. This is useful for loading standard dates into your Outlook calendar without having to enter them manually. Some calendar date files that have been created at VWCC are:

  • Full-Time and Part-Time Timesheet Due and Manager Approval Due Dates
  • Campus Police Timesheets Due
  • Campus Police Manager Approval Due Dates
  • VWCC Holidays
  • Academic Calendars by semester

To import a calendar date file into your default Outlook calendar:

  1. In Outlook, open your default calendar (the one that is named “Calendar”).
  2. Select File -> Open -> Import/Export.
  3. From the Import and Export Wizard, choose Import an iCalendar (.ics) or vCalendar (.vcs) and then click Next.
    Import and Export Wizard
  4. Navigate to H:\Install_Points\Calendar Date Files and select the date file you want to import. Click OK or just double-click on the file.
    Calendar Date Files folder
  5. Click the Import button.
    Import Button

The dates from the selected file will now appear on your Outlook calendar.

Password Security & Tips

VWCC faculty, staff, and administrators have both VWCC and VCCS (MyVWCC) accounts to access a variety of systems. You are responsible for your VWCC and VCCS accounts and anything that happens with your account. Make sure your passwords are secure, so your accounts cannot be used for nefarious purposes.

Once you have established a secure password, keep your password secret. Do not share your password with others. Do not write down your password and keep it near the computer.

Password Tips

  • Always immediately change default passwords.
  • Do not use simple, obvious, or predictable passwords.
  • Include at least one number, preferably not at the end.
  • Use a varying combination of upper- and lowercase letters.
  • Do not use spaces.
  • Do not use names or nicknames of people, pets, places, or personal information that can easily be found out, such as your address, birthday, or hobbies.
  • Create passwords that are easy to remember but hard to guess.
  • Do not write your passwords down or post them to your computer monitor.
  • Never share your passwords with others.
  • Change your passwords regularly.

VWCC Password Requirements

VWCC passwords must be changed every 90 days. You will receive a reminder in your email, and when you log on to your computer.

Passwords:

  • Must not contain all or part of the user’s account username.
  • Must be at least 8 characters in length.
  • Must contain characters from 3 of the following 4 categories:
    • English uppercase characters (A through Z).
    • English lowercase characters (a through z).
    • Base 10 digits (0 through 9).
    • Non-alphanumeric characters (e.g. !` ~ ! @ # $ % & ^ * ( ) _ + { } [ ] – \ / ? : ,).
  • Should not be real words, family names, or place names.

VCCS (MyVWCC) Password Requirements

VCCS passwords must be changed on a regular basis. You will be notified upon login when your password has expired.

Passwords:

  • Must not contain all or part of the user’s account username.
  • Must be at least 8 characters in length but not more than 32.
  • Must contain at least one English uppercase letter (A through Z).
  • Must contain at least one English lowercase letter (a through z).
  • Must contain at least one number (0-9).
  • Must contain at least one special character (e.g. !` ~ ! @ # $ % & ^ * ( ) _ + { } [ ] – \ / ? : ,).
  • Should not contain family names or place names.

Security Awareness and FERPA Education

The state of Virginia requires that all employees participate in IT security awareness training every year. Virginia Western has partnered with VCCS Information Security Shared Services (ISSS) to provide a consistent security management and reporting framework at the college.

Are you aware the majority of security breaches occur because of human error? Security awareness education arms you with habits and knowledge that will keep our students, our organization, and us safe. Learn how to recognize and respond to a phishing email, avoid downloading malicious code from the Web, keep your social media posts secure, and more.

Virginia Western is using the KnowBe4 Security Awareness Training application for all full-time and adjunct faculty, full-time staff, and administrators. The training is completed online and a certificate of completion is awarded when all videos/courses have been successfully completed. Trainings on FERPA and PCI (if applicable) are also required.

This training is required annually. You will receive an email when your training is due, and will have 30 days to complete it. That email will also contain login instructions.

Any questions? Contact Security Awareness Education Help at SAEHelp@vccs.edu.

Student Email/Google Apps FAQ

Logging in to MyVWCC

If you know your username and password, you can log in to MyVWCC by going to https://vw.my.vccs.edu. If you are unable to locate your username or reset your password by following these directions, please call the Help Desk at 540-857-7354 for assistance.

First Time Users/Don’t Know Your Username

First time users can look up their Username by clicking on the Forgot my Username button. For students, the personal email must match what you used when you filled out your college admissions application. For employees, the email will be the work email associated with your account.

Don’t Know Your Password

If you do not know what your password is:

  1. Click Forgot my Password on the MyVWCC login page.
  2. In Step 1, enter your Username or personal email address used to create the account.
  3. In Step 2, select the “I am not a robot” captcha box, then click the Continue button.
  4. Next, you will be given three choices for your preferred reset method: a mobile phone number (if entered in your account), your primary email address, or your secondary email address. Select your contact and click Submit. If you have no valid points of contact to select, please call the Help Desk at 540-857-7354.
  5. You will receive an email or text, depending on the method of contact selected, with a link to claim your account and reset your password. This text link will only be valid for 10 minutes, while the email link is valid for 24 hours.
  6. Once you follow the reset link and enter the claim code, you will be redirected to create a new password for your account.
  7. After you successfully reset your password please close all your browsing windows and wait at least 10 minutes before you attempt to login with your new credentials. This waiting period allows your new password to synchronize across all VCCS applications, including Canvas, SIS, and Gmail.

Go back to the MyVWCC login page and login with your username and the new password you created.

Student (VCCS) Email & Google Apps

The Virginia Community College System email system is hosted by Google Apps, and everyone (students, faculty, and staff) with a MyVWCC username is assigned a Gmail account. The Google email system provides you with a very reliable and secure way to send and receive email. Emails are delivered through a web browser and email addresses will not change.

For help with your email check out the most frequently asked questions (FAQs) regarding student email.

Faculty & Staff: This is not your official Virginia Western email address. If you do not want to check multiple email addresses, you should forward your Gmail to your Outlook email account.

Google Apps

In addition to Gmail, you also have access to other Google Apps. Check out the main features you have available to use below; be sure to click on the options to see video demos and Google Help Center information.

Google Calendar

Multiple calendars are available for you to use, including a simple online calendar, shared calendars,  and subscriptions to public calendars. Mobile access is included.

Google Docs, Sheets & Slides

Create word processing documents, spreadsheets or presentations. Export them to your favorite desktop and mobile programs. Share them with your groups and make real-time changes together.

Google Drive

Store and access files anywhere — on the Web, on your hard drive or on your mobile device. Share files easily with others.

Google Sites

Participate in team website creation where you can embed videos, images and gadgets.

Canvas for Students

Canvas is a course management system that is maintained by the Virginia Community College System. It allows you to access your course assignments, course announcements, and discuss course issues via the course discussion board.

Canvas is web-based, so there is nothing for you to install or download. All you need is an Internet connection. Canvas is accessible from all browsers and mobile devices.

Tutorials for using Canvas can be found on the Virginia Western online website.

Symantec AntiVirus & Anti-Spyware

Students, faculty and staff can download Symantec Antivirus products for use on their personal computers.

To get this software, visit https://resources.vccs.edu/.

Free Anti-Spyware Software

Have Questions?

The Help Desk will make a good faith effort to answer installation questions. On-campus support will be given higher priority and resolution of home installation problems is not guaranteed. Note: Support for home use of this software is strictly limited to college-related work.

Microsoft Office 365 ProPlus

VWCC is happy to announce the new Microsoft Student Advantage program.  Current students, faculty, and staff are able to download and install Microsoft Office desktop applications for no cost.

Who is eligible?

All currently enrolled students at VWCC are eligible to download Office 365 ProPlus.  Once you are no longer enrolled, your Microsoft Office ProPlus subscription will end. You may enroll in other available consumer or commercial offers.

Current faculty and staff are also eligible for this offer.

Where can I download Office 365 ProPlus?

Students can access Office 365 ProPlus by going to: http://office.vccs.edu

The login will be your full MyVWCC e-mail address (e.g. student123@email.vccs.edu) and your password is your MyVWCC password.

Does my system meet the requirements?

We strongly recommend that you have high speed Internet access to download Office ProPlus. Minimum System Requirements

What software can I download?

Eligible students will be able to download Microsoft Office ProPlus applications on up to 5 devices (PC, Mac, and/or mobile device). These applications include Word, Excel, PowerPoint, Outlook, OneNote*, Access*, and Publisher*.

*Windows PC client programs and/or features only. Cannot be used across devices!

Adobe Products

For Work Use

VWCC has negotiated an Enterprise Licensing Agreement (ETLA) with Adobe which permits us to install Adobe Creative Cloud and Adobe Acrobat Professional on computers on campus, in the same way we install Microsoft Office products under the Microsoft Campus License.  Unlike in the previous license agreement, however, licenses are now tied to your VWCC email credentials, similar to Microsoft Office 365, and will be deployed through the Software Center shortcut on college computer desktops.  Since Adobe Creative Cloud includes a large number of individual products which take up a lot of space on the computer, you are advised to contact the Help Desk for assistance regarding the specific components of Creative Cloud suite that you need for your classes or for your office computer.

If you require only Adobe Acrobat Professional, you do not need to do anything as it should be installed by default.

For Home Use

The Adobe ETLA license referred to above has been renewed for another three year term starting September 2020.  As per the new terms negotiated with Adobe, free access to annual subscription licenses for Adobe Creative Cloud software is no longer available for home use to VWCC Faculty/Staff.

Note: The terms of the Adobe ETLA restrict Creative Cloud subscriptions to Faculty/Staff so it is not available to students.