Daily Bulletin title

April 17, 2014

Scholarships Available!!


Deadline: 4 p.m., May 16, 2014

Requirements: Minimum cumulative GPA of 2.0, high school graduate or have a GED, and be enrolled in a minimum of six (6) credits at Virginia Western in Fall 2014.

Apply Online: www.virginiawestern.edu/foundation/scholarship

Many scholarships have additional requirements, so it is important to read each scholarship descriptions carefully when applying.

The Virginia Western Educational Foundation has over $140,000 in scholarship funds available for academic excellence or financial need to help you reach your educational goals.  You don’t have to receive federal financial aid to qualify for financial need scholarships.

National Library Week – Tip of the Day

Information literacy is a core component of undergraduate instruction. Brown Library wants to partner with faculty and staff to promote information literacy. Here’s one of the ways we can work together:

Tip #3: Request a LibGuide for your course

LibGuides are librarian-created websites that include resources from the library’s databases and book collections and reliable resources from the Internet. A library staff member will create a specific LibGuide for your class or for a particular topic; contact Dale Dulaney to request a custom guide. Or you can refer your students to existing LibGuides from the library’s website.

Library Contest!

Students, faculty, and staff --- Enter the library’s “How Many Books?” contest. Guess how many books in print are in the Circulating collection on the top floor of the Brown Library Building. The student and the faculty/staff member who makes the closest guess (without going over the actual number of books) will win a prize! Go to the top floor of the library and look at the Circulating collection; then submit a contest entry form at either the Reference Desk or Circulation Desk. The contest runs April 15 through April 19, 4:00pm. Winners will be notified on Monday, April 21.

Happy National Library Week!

Spring Fling Tomorrow!

Virginia Western’s Spring Fling 2014

Please join us for this annual campus event!

TOMORROW - Friday, April 18
11 a.m. to 2 p.m.
Court of Four Seasons (in front of Brown Library)
Everything is Free!

Wax Hands
Frisbee Spin Art
Caricature Artist
Make Your Own Bracelet
Pucker Power –Candy Sand Art
“Big Red Chair” for Fun Group Photos!
Origami Demonstrations

Free Picnic Lunch and Homestead Creamery Ice Cream... As long as it lasts!
Hamburgers, Hot Dogs, Pasta Salad, Cole Slaw, Baked Beans, Tea and Lemonade
Homestead Creamery Ice Cream

Student Organizations, Campus Departments, Businesses/Community Organizations Special information and promotions for campus!

Spring Fling Art Show Juried Student Art Show on the Pedestrian Bridge from 10 a.m. to 3 p.m.

For more information - contact Natasha Lee, Student Activities Coordinator at 857-6326 or nlee@virginiawestern.edu.

Fore more information about the Art Show - contact Sue Thomas at 857-6070 or sthomas@virginiawestern.edu.

Changes to the Travel Estimate Worksheet

The Travel Estimate Worksheet has been updated and now includes instructions for completing the form, as well as helpful guidance to employees regarding travel reimbursements.

The new Travel Estimate Worksheet is available by clicking on Financial and Administrative Services, Travel and Travel Estimate Worksheet (Revised April 11, 2014) or by clicking on the link below:


When submitting your Travel Estimate Worksheet, please keep in mind that it must be submitted in advance to your travel. If requesting approval for lodging rates in excess of the per diem amount, you must provide justification for the overage (up to or exceeding 150%) of the rate. If the rate exceeds 150% of the per diem amount, approval from the Department of Accounts is required in advance of your travel. When you submit your Travel Estimate Worksheet, please attached the per diem calculator, along with any other documentation associated with your travel request (i.e. conference program or agenda). Once your Travel Estimate Worksheet is fully approved, it will be returned to you. Financial Services will no longer be keeping a copy.

When submitting your travel voucher reimbursement form, you will need to attach your pre-approved Travel Estimate Worksheet (original), the per diem calculator, a lodging receipt, an agenda for the conference that shows the meals provided, and any other receipts you seek reimbursement for (i.e. parking, tolls, airline baggage fees). If claiming reimbursement for personal vehicle mileage, please include documentation of the miles traveled (i.e. map quest, google maps, or other source).

IMPORTANT: Please keep in mind that all travel reimbursements must be submitted within 30 days of the date of travel. Any reimbursements submitted more than 30 days after the date of travel may not be reimbursed in accordance with CAPP Topic 20335 Travel.

If you have any questions or need help in completing either the Travel Estimate Worksheet or the Travel Voucher Reimbursement Form, please contact Becky Chauncey at extension 77202.

Thank you for your continued support.

-Cheryl Miller, Vice President of Finance

Virginia Western marketing and advertising survey

Please take less than 10 minutes to complete a brief survey regarding your perceptions on Virginia Western's marketing, advertising and brand. We value your feedback and want to know what you think about the college's image in the community! This survey will only be used for feedback to inform future marketing campaigns, it is not part of institutional research that will be reported. You also may remain anonymous.

Click the following link or copy and paste it into a browser to complete the survey:


We appreciate your support.

-Josh Meyer, Director of Marketing and Strategic Communications

Navigate Advising

Now that the Navigate Advising Team is fully staffed, please remember that returning students who are continuing in their program of study will be referred to their faculty advisor if they need academic planning assistance. Returning students who are considering a program change will be referred to the Program Advisor responsible for their prospective major. New students and non-curricular students should be referred to the Advising Center to meet with a New Student Advisor.

Please refer students needing assistance searching for available class times, processing enrollment in courses, or printing an Advisement Report to the Registration Room in Duncan 212 (Monday-Thursday 8:00-5:30pm; Friday 8:00-5:00pm). The Registration Room will be available April 11th through May 16th and June 23rd through August 27th.

Thank you in advance for your continued commitment to the success of our students!

Schedule for Java the Hutt and Domino’s

Java the Hutt in the Campus Commons will be open through April 28 this semester on its regular schedule.  It will be open until noon during finals, April 29-May 1, then be closed afterwards. The last day for service this semester in Java the Hutt's Brown Library location be April 28.

Domino's Pizza in the Campus Commons will close for the semester after April 28.

Heartbleed Bug

As you may have heard, a very serious Internet bug, "Heartbleed" was recently exposed. Heartbleed is a bug in commonly used encryption software that if exploited, will allow a hacker access to data otherwise encrypted over the Internet including passwords and security keys.

Web applications hosted by the VCCS and VWCC are not vulnerable to this bug. All VCCS Enterprise websites like Blackboard, SIS etc. go through a special network appliance called BigIP, which handles all the encryption and is not susceptible to the bug. At VWCC, Information and Educational Technologies has completed thorough testing and there are no current vulnerabilities on our network.

Go the article posted here (PDF) to find out what passwords you need to change right now due to the Heartbleed Bug.

As always, please call the Help Desk if you have any questions.

Spring 2013 Blackboard Course Deletion

All Spring 2013 (and prior) courses will be removed from Blackboard on May 2, 2014. Blackboard is not designed as a permanent historical archive of course activity. It is a production system for current classes. Keeping old courses can have a negative effect on the performance of the system for current courses and current students. This is why all courses are constantly archived and then eventually removed.

The criteria for removal at this stage:

  1. Course ID ending in "SP13"
  2. Or created before January 1, 2013


  • On April 15, title of courses is changed to include "Will delete May 2, 2014" and courses are made unavailable on Blackboard.
  • All courses are archived (this is an ongoing standard procedure) by VCCS ITS.
  • May 2, 2014 (and following) - all flagged courses will be removed from production.

Courses that are “deleted” will no longer be accessible to the instructor for access on Blackboard. The current VCCS policy allows courses to be accessible to instructors on Blackboard for three previous semesters and then the courses can be restored only by a Blackboard administrator. This is done by instructor request. So if you should need course content from an earlier semester, it can be restored.

If you have any questions, please contact the department of eLearning & Instructional Technology at eLIT@virginiawestern.edu

The Art Club Presents the Annual Student Art show during Spring Fling 2014

This Friday, April 18 fro 10 AM - 4 PM is the Annual Juried Student Art Show on the Bridge! Come see the Art! Contact sthomas@virginiawestern.edu for information on the Art Show and nlee@virginiawestern.edu for information regarding the fun student activities planned for the day! You don't want to miss this event!