Daily Bulletin title

May 6, 2015


The Virginia Western Educational Foundation this fall will award its first endowed chair, the Donald G. Smith Endowed Teaching Chair. This honor was conceived in 2006 to recognize and reward outstanding teaching at Virginia Western Community College. It is named for Don Smith, retired CEO of Roanoke Electric Steel Corp.

Every two years, funds provided by the Chair will be awarded to an outstanding instructor of business administration-related coursework. The honored teacher may use the funds ($5,000 annually, for each of two years) to enhance the quality of their curriculum, facilities or instruction in any way they deem necessary (within VCCS policy). At the end of the honored faculty’s term, he/she is expected to publish a report or provide a public forum in his/her field – a presentation, a workshop, bringing in an outside speaker, etc.


Current full-time or adjunct faculty teaching business administration-related coursework at Virginia Western Community College are eligible to apply.

A completed application must be received by the Educational Foundation by May 29, 2015.

The honored teacher will be notified by Aug. 15, 2015, and the award announced at faculty in-service for the 2015-16 academic year.

How to apply

Click on the Educational Foundation link on VWConnect and download the application form. For more information, contact Carole Tarrant, Coordinator of Development for the Educational Foundation, at 76281 or ctarrant@virginiawestern.edu.

Law Enforcement Memorial Service

On May 14, 2015 at 4 p.m. the 2015 Law Enforcement Memorial Service will be held at St. John Lutheran Church located at 4608 Brambleton Avenue. This year Virginia Western’s Campus Police Department has the honor of hosting this most solemn event. The service takes place each year during the National Law Enforcement Week to honor the Roanoke Valley Law Enforcement Officers who have been killed in the line of duty. There are probably more of them than you may think who have died. We humbly offer you this invitation to attend, the event is open to the community. The service lasts about 45 minutes and will be followed by great refreshments donated by Mission BBQ. Please come out and support the valley’s law enforcement on this most important day, we would love to see you there.



Craig Harris

May 5, 2015

Watch your Baja Team Compete in Maryland! Live stream available!

The Virginia Western Baja team will be competing in the SAE Maryland competition Friday May 8th and Saturday May 9th at the University of Maryland-Baltimore County. Head to Maryland to support your team or watch live at http://bajasaemaryland.umbc.edu/


Virginia Western Community College is in the process of establishing a Campus CERT (Community Emergency Response Team) program for our agency. Trained CERT members fill a vital role in the moments immediately following an emergency on our campus before first responders arrive on scene.  Training involves basic disaster preparedness, such  as fire safety, light search and rescue, team organization, triage and first aid, disaster psychology and terrorism awareness.  Campus CERT members also support emergency response agencies by taking a more active role in emergency preparedness projects at their campus, both in spreading the word about preparedness and in assisting during response operations.

The first step in organizing the VWCC Campus CERT is to see what employees are interested in joining the team.  Currently, this program is not open to students of VWCC, only staff and faculty.  Previous knowledge of the subject matters listed above is not required.  A positive attitude and a willingness to learn and assist is all that is needed!  If you are interested in learning more about the VWCC Campus CERT, please email Heidi McClintic (hmcclintic@virginiawestern.edu) in the Human Resources Department.  An informational meeting will be scheduled for late May, but it is necessary to find out which employees are interested in the program now so training can begin to be scheduled.

2015 Health and Flexible Spending Account(s) Open Enrollment

Open Enrollment will begin May 1, 2015 and end on May 22, 2015!


  • If you would like to make a change in providers, or the available optional buy-ups, you must make this change during open enrollment.
  • If you want to add or remove eligible family members you must take action during open enrollment.
  • You may waive health care coverage during open enrollment.
  • If you have a medical or dependent care flexible spending account (FSA) and want to continue (or initially participate) in the next plan year, you must enroll during open enrollment. You must enroll every year to have a FSA.

Changes or enrollments you make to your plan during open enrollment will take effect July 1, 2015.

There will be eight opportunities to meet and discuss benefits, open enrollment, new rates and changes to the health care plans. The employee meetings will be held in the Human Resources Training Room on the following dates and times:

Wednesday, May 6, 2015

10:00 .m. and 1:00 p.m.

Monday, May 11, 2015

9:00 a.m. and 2:00 p.m.

Friday, May 15, 2015

2:00 p.m.

Tuesday, May 19, 2015

10:00 a.m. and 2:00 p.m.

Wednesday, May 20, 2015

12:45 p.m.

You should be receiving Department of Human Resource Management’s Spotlight within the next week. In the interim, you may access it here.

If you have any questions or need an enrollment form, contact Denise Schuh at 857-7962 or dschuh@virginiawestern.edu.

Paper enrollment and/or changes will be accepted through 5 p.m. on May 22, 2015. Employees may also use EmployeeDirect to make their election changes at http://edirect.virginia.gov through 11:59 p.m. on May 22, 2015.

May 4, 2015

Credentials, Workforce Solutions Programs, Funding

You Are Invited To Learn More!

Workforce Solutions Programs frequently result in one or more industry recognized credentials. AND recently Virginia Western Workforce Solutions became a pilot colleges for scholarship funding for non-credit programs.

Depending on where students are in their lives right now, they may:
• Have the time and resources to pursue an academic career right now
• Need to accelerate their learning and receive a credential leading to employment quickly
• Or perhaps wait to pursue further training.

We all want to assist students in correct path.

Join us to learn about workforce solutions programs and funding available for workforce classes. We will be providing packets with class information.

Wednesday May 6, 2015
9 am or 11:30 am
Thomas Center, Room 210

If neither of these times works and you would like more information, contact Deb Squire 857-6296 or Amanda Decker 857-6279.

Looking forward to assisting you in helping students make great choices.

Deb and Amanda

Summer 2015 TOTAL Workshops Available Now

VWCC has joined a consortium with BRCC, NRCC, WCC, and VHCC to maximize resources and offer as many TOTAL workshops to faculty as possible. The Summer 2015 TOTAL workshops are available now. For information about VCCS TOTAL Workshops, please go to: http://www.virginiawestern.edu/elit/total.php

Each workshop focuses on a single topic for your professional development plan. Here is the schedule:

Jun.1 , 2015 - Preparing Student Learning Objectives - 2 weeks

Jun. 22, 2015 - Using Best Practices in Online Teaching - 4 weeks

Jul. 6, 2015 - Implementing Open Educational Resources  - 3 weeks

Instructions for registering VCCS TOTAL Courses via the Knowledge Center:

  1. Login to the VWCC Knowledge Center: https://covkc.virginia.gov/vwcc/
  2. Go to Learning Center >> Course Catalog
  3. Enter Keywords: VCCS:TOTAL in the Search Text box. Click Search.
  4. Click on the course link of the course in which you would like to enroll, e.g. VCCS: TOTAL Implementing Open Educational Resources Workshop
  5. Click on the BRCC section, e.g. BRCC: TOTAL Implementing Open Educational Resources Workshop
  6. Click Enroll. You will see that your status changes to “Enrolled.” You will also see a statement confirming the date you enrolled: e.g. You enrolled in this item on 5/20/2015.
  7. After enrolling, you will be able to see the course(s) in which you are enrolled in the Scheduled Training box located on My Homepage: Home >> My Workspace >> My Homepage.

If you have questions or need assistance regarding the Knowledge Center, please contact Sarah Miller, Heidi McClintic or Carly Johnson in Human Resources. If you have any questions about the workshop format and content, please contact Carrie Halpin in eLearning & Instructional Technology (eLIT).

Changes Being Made to VWCC Email System – May 15, 2015

Email Archiving: IET (Information and Educational Technologies) is implementing an email archival solution on Friday, May 15!  Everyone with a @virginiawestern.edu email account will be impacted so PLEASE READ this announcement.

Effective May 15, one year of email will be retained in your active Outlook or OWA mailbox and all other email is archived.  ALL YOUR EMAIL WILL STILL BE AVAILABLE TO YOU, THERE WILL JUST BE A DIFFERENT PROCESS TO SEARCH FOR IT.

This change will take care of the overall mailbox size issues and will substantially speed up the search for all your emails from the Archiver search tool that is already available on your Outlook “Home” Toolbar.

Read the information at this link Barracuda Archive Tools to see how to search for emails using the new Archiver plug-in tool for Outlook or from the Archiver Webpage.  You can even search the appropriate app store for ‘Barracuda Archive’ and download an iPhone or Android app to search for emails from your smart phones.

Domain Removal: If you have been at VWCC from before 2009, you still have an active @vw.vccs.edu email address that is receiving emails even though we switched to @virginiawestern.edu in 2008.  On Friday, May 15, IET will be removing the domain @vw.vccs.edu to eliminate the large amounts of SPAM emails being sent to the old domain from your mailbox.  In looking at our Barracuda Spam firewall reports, however, it appears many of you (from before 2009) may still have legitimate emails being sent to this OLD email domain.  For example, Natalie Talbott’s email address was ntalbott@vw.vccs.edu before VWCC changed its domain to @virginiawestern.edu and currently both addresses are valid.  After May 15th, however, only ntalbott@virginiawestern.edu will be valid and any mail sent to the old address, ntalbott@vw.vccs.edu will generate an “undeliverable addressee” message to the sender.

What does this mean: If you provided anyone like a state agency, your on-line banking account, mailing lists etc., with an email address before 2009 with the old domain name (@vw.vccs.edu) and did not update it after we converted to @virginiawestern.edu then after May 15 you will no longer receive these emails.  In addition, if you had created an iTunes account before 2009, that will have to be updated too.

What do you need to do:  If you have been at VWCC from before 2009, you still have an active @vw.vccs.edu email address.  You need to ensure that EVERYONE you receive email from has your current xxxxxxx@virginiawestern.edu email address.

How do you search your email to find out if you have valid emails being sent to the old domain?  Just use one of the 4 Options provided at Barracuda Archive Tools .

If you had an iTunes account with the old address, please contact the Help Desk on what you need to do to update it.

We realize this is a lot of information but it is imperative that you are aware of these changes so you are not caught off guard on May 15 when you search for an email, don’t receive your monthly statement from your bank, etc.

As always, contact the Help Desk if you have any questions or concerns.

Help Desk Hours – May 11 – May 15, 2015

The Help Desk hours of operation for the week of May 11, 2015 – May 15, 2015 will be 7:45 a.m. to 5 p.m.

Grades for Spring 2015

Grades for the Spring 2015 term are due by 9:30 a.m. on May 11th.

  • Grade rosters for dynamic classes that have already ended may have their final grades entered now.
  • Grade roster(s) should be saved in the "Approved" status.
  • When completing the Last Date of Attendance field, 5/9/15 is the class end date for the regular session classes. This is the date that should be used for regular session classes, not the last class meeting date. For example, a Monday only class would have their last class meeting on Monday, 5/4/15 (which is actually the final exam date), this date should not be used, the 5/9/15 date should be used. Detailed instructions for populating the Last Date of Attendance field are available at: http://virginiawestern.edu/facstaff/docs/LastDateofAttendanceFieldSpring2013.pdf. Additional information on entering grades is also available online at http://www.virginiawestern.edu/studenthelp/faculty/recordgrades.php.
  • Late Rosters/Grades for Regular and Dynamic Classes: If grades were not entered as of the Fully Graded Date because 1) the instructor did not enter regular session grades on time, or 2) the dynamically dated course was not completed by the Fully Graded Date for the term, the school office must notify the Registrar/Records Office. In these situations, the instructor should enter grades via MyVWCC and notify the school office and the Registrar/Records Office when the grades have been completed.

If you need assistance or have any questions, please contact Lorry Conklin or Karin Cole.