Email Archiving: IET (Information and Educational Technologies) is implementing an email archival solution on Friday, May 15! Everyone with a @virginiawestern.edu email account will be impacted so PLEASE READ this announcement.
Effective May 15, one year of email will be retained in your active Outlook or OWA mailbox and all other email is archived. ALL YOUR EMAIL WILL STILL BE AVAILABLE TO YOU, THERE WILL JUST BE A DIFFERENT PROCESS TO SEARCH FOR IT.
This change will take care of the overall mailbox size issues and will substantially speed up the search for all your emails from the Archiver search tool that is already available on your Outlook “Home” Toolbar.
Read the information at this link Barracuda Archive Tools to see how to search for emails using the new Archiver plug-in tool for Outlook or from the Archiver Webpage. You can even search the appropriate app store for ‘Barracuda Archive’ and download an iPhone or Android app to search for emails from your smart phones.
Domain Removal: If you have been at VWCC from before 2009, you still have an active @vw.vccs.edu email address that is receiving emails even though we switched to @virginiawestern.edu in 2008. On Friday, May 15, IET will be removing the domain @vw.vccs.edu to eliminate the large amounts of SPAM emails being sent to the old domain from your mailbox. In looking at our Barracuda Spam firewall reports, however, it appears many of you (from before 2009) may still have legitimate emails being sent to this OLD email domain. For example, Natalie Talbott’s email name was firstname.lastname@example.org before VWCC changed its domain to @virginiawestern.edu and currently both addresses are valid. After May 15th, however, only email@example.com will be valid and any mail sent to the old address, firstname.lastname@example.org will generate an “undeliverable addressee” message to the sender.
What does this mean: If you provided anyone like a state agency, your on-line banking account, mailing lists etc., with an email address before 2009 with the old domain name (@vw.vccs.edu) and did not update it after we converted to @virginiawestern.edu then after May 15 you will no longer receive these emails. In addition, if you had created an iTunes account before 2009, that will have to be updated too.
What do I need to do: If you have been at VWCC from before 2009, you still have an active @vw.vccs.edu email address. You need to ensure that EVERYONE you receive email from has your current email@example.com email address.
How do you search your email to find out if you have valid emails being sent to the old domain? Just use one of the 4 Options provided at Barracuda Archive Tools .
If you had an iTunes account with the old address, please contact the Help Desk on what you need to do to update it.
We realize this is a lot of information but it is imperative that you are aware of these changes so you are not caught off guard on May 15 when you search for an email, don’t receive your monthly statement from your bank, etc.
As always, contact the Help Desk if you have any questions or concerns.