Daily Bulletin title

January 9, 2014

International Student Club Needs a Sponsor

The International Student Club is looking for a faculty or staff member who would be willing to serve as a sponsor.

The club is an active group of students from around the world who meet regularly to plan social activities and campus events.

Sponsors are volunteers who serve as a liason between the student group and the college. If you have questions or would like more information about being a sponsor, please contact Natasha Lee at nlee@virginiawestern.edu or 857-6326  and I will put you in touch with the student leaders.

Money Available for Innovative Teaching and Learning Ideas!!!

2014 Faculty & Staff Innovation Grants Available

The 2014 Innovation Grant Application is now available. The deadline to apply for a 2014 grant is March 28, 2014.  These grants are offered by the Educational Foundation to encourage academic enrichment activities.

Faculty and staff should consider proposing innovative projects, novel approaches, and creative activities that support the College’s vision statement:

As a student-oriented center for lifelong learning, Virginia Western Community College will meet the needs of our diverse community by providing comprehensive educational programs and workforce development.

Awards will be made on May 1, 2014. If awarded, the mid-term report for the Innovation Grant will be due on Sept. 17, 2014 and final report will be due April 1, 2015.

Frequently asked questions:

Who can apply?  All members of the Virginia Western Community College faculty and staff may apply.  Faculty must have been at the College for at least 2 yrs. of continuous service, September-June.

What is the typical amount of an Innovation Grant award?  Awards range from $1,000.00 - $7,000.00

What is the length of the application?  Applicant must provide a cover sheet with supervisor’s name, detailed description (should not exceed 3 pages), explanation of how success of the project will be measured, timetable, budget, additional information (i.e. brochures, videos, etc. that elucidate the application.)

How difficult is it to secure this grant?  Awards are based on the quality and uniqueness of the projects submitted.  Therefore, degree of difficulty in securing an Innovation Grant depends on the number of applicants with outstanding projects for consideration.Make sure your grant stands out!!

Please contact Carolyn Payne at cpayne@virginiawestern.edu with any questions.


VCCS Paul Lee Professional Development Grant Program

The VCCS offers two types of grants.

The first is the Professional Development Grant, with a maximum award of $2,500.
The second is the Workshop Mini-Grant with a maximum award of $1,500.

For detailed information see the link below.
Note, the application deadline is  February 15, 2014 for summer projects.


If you have questions, need assistance please do not hesitate to contact Marilyn Herbert-Ashton (mherbert-ashton@virginiawestern.edu).
Please note that all requests for external funding must go through the Grants Office.

For additional information about grants and funding please visit the Grants Development web page at http://virginiawestern.edu/grants/  or VW Connect at https://vwconnect.vw.edu/sites/ia/grants/default.aspx.

Educational Foundation Student Assistance Programs

EDUCATIONAL FOUNDATION BOOK FUND - These funds are designed to help students purchase textbooks.  These funds DO NOT assist students with required items for classes such as art supplies, knives, or other equipment. The application is available on the Educational Foundations VWConnect page.


  1. Request for funding should come to the Educational Foundation from the student's professor or counselor -- NOT THE STUDENT.  The maximum award may not exceed $400.  The Educational Foundation will begin processing book fund applications on Wednesday, January 8.
  2. The form must be completed by the student and by YOU, the student's Virginia Western professor or counselor.
  3. The student must also write a letter of thanks addressed to the Educational Foundation Board noting how these funds will help him/her meet his/her goals.
  4. Please FAX this completed form AND the letter of thanks to the Educational Foundation at 857.6370.
  5. The Educational Foundation will contact YOU, the person recommending the student, so that you can contact the student. The process is usually complete within 24 hours.
  6.  Students will pick up textbooks from the Virginia Western Campus Bookstore and must bring one form of photo I.D.(ex. Driver's license or VWCC I.D).


EDUCATIONAL FOUNDATION STUDENT EMERGENCY FUND - These funds are designed to address exceptional financial hardship faced by new and continuing Virginia Western students that could affect their continuing education. Examples of types of emergencies to consider: house fire, medical issues, assistance with temporary housing for a student left homeless, etc. These funds are limited, so please carefully consider each student’s request.


  1. The application for Student Emergency Funds is available on the Educational Foundation’s VWConnect page. Emergency Fund application requests may be made for up to $500. Requests for food gift cards may be made for up to $100. Requests for gas gift cards may be made for up to $50. A student may only apply once for emergency funds within a semester and for only one type of assistance, so please consider which type of funding would best help the student.
  2. The Educational Foundation will begin processing emergency fund applications on Wednesday, January 8.
  3. The student must complete the Student Information section on the reverse side of the application, and attach copies of the bill(s) to be paid, if applicable.
  4. The student’s instructor/counselor must complete the Instructor/Counselor Recommendation section on the reverse side of the application.
  5. Once completed, submit the application to a member of the Student Emergency Fund Advisory Council – Avis Quinn, Chad Sartini or Sheri Meixner. The advisory council member will send the completed form to the Educational Foundation.
  6. The Educational Foundation will contact the advisory council member once the application is processed.

Important Date Reminder!

  • Last Day to Register/Add a Class - January 13
  • Last Day to Drop and Receive a Refund - January 24
  • Last Day to Withdraw Without Grade Penalty - March 21

Give Up! for Food for Thought

Food For Thought: An Edible Education Partnership, administered by the Virginia Western Educational Foundation, is featured this month as the recipient of Roanoke Natural Foods Co-op’s community awareness and fund raising program, Give Up! 

Through Give Up! shoppers may “round up” their purchases to the nearest dollar and contribute their change to Food For Thought throughout the month of January.  Money raised will be put toward the purchase of garden tools, seeds, gloves and boots for James Madison Middle School.

To learn more about Food For Thought, Roanoke Natural Foods Co-op and the Give Up! Program, see:  http://roanokenaturalfoods.com/give-up/, www.foodforthoughtva.org, or like us on Facebook!

2014 Outlook Calendar Payroll Timesheet Updates Available

All employees want to ensure that they enter their payable time and leave absence requests into the HRMS system by the due date every pay period.

Information and Educational Technologies (IET) with the help of Payroll and Human Resources has created new calendar date files for 2014 which you can import into your default Outlook calendar to serve as a reminder that you need to enter your payable time or leave absence requests.

Follow the directions located at http://virginiawestern.edu/iet/helpdesk/howtos.php under Import a Calendar Date File into Outlook.

Note: You can only import the files to Outlook, not Outlook Web Access (OWA), although they are viewable in OWA after loading them into Outlook.

Please contact the Help Desk if you have any questions.

Job & Internship Fair for upcoming Graduates and Alumni

Students & Alumni: REGISTER TODAY to attend the 2014 Career Premiere Job & Internship Fair!

WHEN: February, 20th 2014 from 11:00 am - 3:00 pm

RESERVE your spot today!!! Contact or come by the Hall Career Center (Thomas Center 202) at 857-6710 or careercenter@virginiawestern.edu to complete the registration forms.

For more information and a list of employers please visit the event website:  http://careerpremierefair.com/students/ The employer list will be constantly updated as more employers register to attend with an average of 50-60 employers attending the fair each year this can be a great opportunity to make some connections!

The Career Premiere Fair brings employers together with students and recent graduates from several liberal arts and sciences colleges, universities and community colleges in the northwest and southwest regions of Virginia.

The purpose of the Fair is to share information with college students and graduates about career and internship opportunities at participating organizations.

Women’s Basketball tonight in Humanities

Your Blue Stars Women's Basketball team will face Barber-Scotia College at 6:00 PM in the Humanities Gymnasium.  Come out and support the team in their first home game of the semester!


Staff Senate Meeting & Special Election

The next Staff Senate Meeting will be held on February 13th at 10 a.m. in the Natural Science Center.

Nominations are currently being accepted to fill the co-chair position left vacant by Rick Robers. The term for this position is through May 2015. Nominations may be presented from the floor on February 13th or submitted by email to Tara Nepper (tnepper@virginiawestern.edu) at any time.

Regular elections for the other co-chair position held by Tara Nepper and the recorder position held by Nicole Bell will take place in May. Nominations for those positions will be accepted beginning in April.

Past meeting minutes may be found on VWConnect through this link: https://vwconnect.vw.edu/sites/governance/Shared%20Documents/Forms/AllItems.aspx?RootFolder=%2Fsites%2Fgovernance%2FShared%20Documents%2FStaff%20Senate

All full- and part-time classified staff are encouraged to attend Staff Senate. Agenda items may be submitted to Tara Nepper or Nicole Bell (nbell@virginiawestern.edu).