Daily Bulletin title

September 25, 2013

We Are Western ’13 PRIZES!

We look forward to seeing you today when the We Are Western Prize Team is back on Patrol! Remember, once you donate to the We Are Western '13 Employee Giving Campaign, you are entered into all the prize drawings for the remainder of the campaign.

Increase your chances of winning during the next We Are Western Prize Patrol drawing, which will be held on Wednesday, Sept. 25.

  • We Are Western T-shirts
  • $25 gift certificate to Advance Auto Parts
  • $25 gift certificate to Starbucks
  • Bushnell Golf Neo+ GPS Rangefinder Watch

Submit your giving form or donate online by noon Wednesday to be entered to win some of our great prizes (stay tuned for hints about the BIG PRIZE this year!)

  • Gifts/Pledges up to $25…………..………………..1 entry
  • Gifts/Pledges of $26 - $50………………………...2 entries
  • Gifts/Pledges of $51 - $100……………………….3 entries
  • Gifts/Pledges of $101 - $250………….…………..4 entries
  • Gifts/Pledges of $251 - $499………….…………..5 entries
  • Gifts/Pledges of $500 - $999……………………...6 entries
  • Gifts/Pledges of $1,000 or more…………………7 entries

A downloadable campaign contribution form and secure online contribution form are available at www.virginiawestern.edu/foundation on the Employee Giving Campaign page. If you have any questions, please contact Erik Williams at 857.8914 or ewilliams@virginiawestern.edu. Thank you for being part of our family and supporting our students! We Are Western!

SACSCOC On-Site Visit Oct. 1-3

Just a reminder that our SACSCOC on-site visit is Oct. 1-3. During this visit, please be polite and friendly to the review team if you meet with them either formally or informally. Please answer all of their questions honestly, but only answer the question that is asked. No tangents please.

As a review, our QEP is on team advising and is called “Navigate”. The QEP will be the focus of this visit.

Thank you to everyone as preparing for this visit has truly been a campus-wide effort.

Free Movie – Tomorrow!

Get a second chance to see one of these recent Hollywood films!  All films will be shown in Whitman Theater - First Floor of Business Science.

This is The End - While attending a party at James Franco's house, Seth Rogen, Jay Baruchel and other celebritiies are faced with the apocalypse.  Horror-Comedy

Thursday, September 26

2 p.m.

Where: Whitman Theater - First Floor of Business Science

FREE! Open to students, faculty/staff and guests!

Free popcorn available in the lobby before the show!

Coming Soon:

The Conjuring - Paranormal investigators Ed and Lorraine Warren work to help a family terrorized by a dark presence in their farmhouse.  Horror.

When:  Friday, October 11

2 PM

As I Lay Dying - Based on the classic by William Faulkner, it is the story of the death of Addie Bundren and her family's quest to honor her wish to be buried in the nearby town of Jefferson.  Drama.

When:  Thursday, November 7

2 PM

For more information about the films, visit http://www.imdb.com/title/tt1453405/.

For more information, contact Student Activities Coordinator Natasha Lee at nlee@virginiawestern.edu or 857-6326.


KIDS College is offering: Family Night Out - Cooking Classes (KIDS 2437 AC1) - 3 session class to be held Wednesdays 10/16, 10/30 and 11/13 ( 6:00 p.m. – 8:00 p.m. Natural Science Center) - Food For Thought through Virginia Western Community College's KIDS College is offering fun and engaging evening sessions for middle school students (6th-8th grades) and their family which may leave parents in awe of their kids' cooking skills.  Adults and children will work together to make an easy, healthy dinner and dine together. Kitchen techniques, shopping tips and healthy options will be reviewed. Cost $60 per middle school student registered, includes up to two additional family members to join them in meal preparation. Sapce is limited be sure to register immediately. Questions and registration details contact: Paulette Parkhill, VWCC-Workforce Development at pparkhill@virginiawestern.edu or 540-857-6514.

Retirement Planning Today Workshops (FINL 2517 AC1 and AC2) - Tuesdays 10/15 and 10/22  Or Thursdays 10/17 and 10/24 ( 6:30 p.m. – 9:30 p.m. Natural Science Center) - Learn how to determine the amount of money you need to retire. Create your own goals for a successful retirment. Eliminate debt and improve cash flow. Class sizes are limited be sure to register today! Advance registration is required. Spouses welcome at no additional charge. Class will be rescheduled or cancelled to run at a later date if it does not meet the required 3 minimum registrations. Cost $59. Contact Paulette Parkhill 540-857-6514 or pparkhill@virginiawestern.edu

Project Management Exam Prep (BUSC 2507 - AC2 #67189) Thursday 10/10/13 - 12/19/13 (6:00pm-9:30pm) - This course is designed to introduce students to the concepts of project management as defined within PMI.org, the accreditation body for project management. Students must furnish their own textbooks. Contact Paulette Parkhill 540-857-6514 or pparkhill@virginiawestern.edu

Industrial Maintenance Technician (17 Weeks, 20 Hours/Week, 340 Total Hours) This VWCC Quick Connect Intensive Industrial Maintenance Technician's program introduces students to the knowledge and skills they will need to work in manufacturing or industrial plants. Entry level industrial maintenance technicians call upon a variety of skills in electronics, mechanical and digital systems to repair and maintain large and complex machines. Through on-line, classroom and hands-on training, students will build skills in an array of mechanical, electrical and technological areas including welding and maintenance, mechanical systems, hydraulic and pneumatic systems, and electrical control systems. Students will use a variety of resources including Tooling University from the Society of Manufacturing Engineers. For additional program information, please contact Leah Coffman at 857-6678; James Smith at 857-6273; or contact a VWCC Career Transition Coach at 857-6296 (Deb Squire) or 857-6279 (Amanda Decker)

VWCC Quick Connect: Welding & AWS Certification http://virginiawestern.edu/workforce/programs/welding.php
Students will learn GMAW and FCAW welding methods. Credentials from this class include an OSHA 10 Certification, a Commonwealth of Virginia Career Readiness Certificate (CRC), and an American Welding Society (AWS) Certification. The course meets over 64 hours. Dates, times, and frequency will be determined each semester. At the end of the course, students will weld inspection coupons which will be forwarded to a Certified Welding Instructor (CWI). Successful students will receive an AWS certification. An additional three hours are required for CRC testing. For more information, contact James Smith at 540-857-6273 or jesmith@virginiawestern.edu.

Accounts Payable Reminder

Vendor invoices now serve in the place of receiving reports.

CAPP Topic 20305 entitled Receiving Reports states as follows:

In lieu of a separate receiving report document, a packing slip, delivery receipt, requisition, copy of the purchase order, or electronic receiving report may be used, provided that all of the required information listed in Subsection 200, "Essential Elements of Receiving Reports," are recorded. If one of these methods is used in lieu of a receiving report document, it must be noted as "original."

According to Subsection 200, the essential elements of a receiving report are as follows:

  • Date received
  • Date receiving report was completed
  • Vendor name
  • Purchase order or requisition number, if applicable,
  • Quantity and description of the items received
  • Authorized signature verifying that the items were received in good condition

All invoices must be indicated as “Okay to Pay” or “Received” or “Services Performed Satisfactorily”, etc. and include your signature and the date that the goods or services were received or performed.  The documentation on each invoice is required in addition to submitting a purchase requisition.

CAPP Topic 20310 entitled Expenditures states as follows:

The vendor payment due date is defined as either

  • the date on which payment is due under terms of the contract for provision of goods or services, or
  • if such a date has not been established by a contract, thirty days after receipt of the vendor’s invoice or thirty days after receipt of the goods or services, as specified by the date-stamped receiving report, whichever is later
  • the only exception to this rule is when the vendor offers a % discount for paying the invoice earlier

Important:  The date you indicate on the invoice following your signature is the date that will be used to establish the 30 day due date for the payment to be keyed and for the check to be mailed to the vendor.