Daily Bulletin title

January 14, 2013

Student Success Program Mentor Opportunity Still Available

Did you know that typically the more interaction students have with Virginia Western faculty and staff the more likely they are to successfully complete their educational and career goals.  The Student Success Program is currently looking for faculty and staff members to serve as mentors to a select group of students who are on academic probation, warning and suspension.  Responsibilities include meeting with mentees at least three times during the semester and generally providing a network of support.

Unless requested otherwise, faculty members are assigned to students who are enrolled in their classes and staff members are assigned based upon common interests.

An orientation meeting  for new and returning mentors will take place on Friday, January 18 at 2:30 pm (location to be determined).  For information and to sign up to be a Student Success Program mentor for the Spring 2013 academic term, please contact Cheryl Hilton (7-7583) or use the following link to register.  Click here.

What the heck is Lecture Capture?

Have you seen or heard of Lecture Capture?  Are the students or instructors around you talking about Panopto?  Do you wonder if all the chairs fall from the ceiling if you "flip the classroom"?  Are you wondering what the heck this is all about?

Well, you're in luck!   Head Media Geek B Bagby is here to answer your questions.   B will be presenting a short information sharing session about how lecture capture is being used here at VWCC as well as around the nation, in higher ed and K-12.  This is NOT a training session, but an informal discussion about the technology and pedagogy related to using video and audio recordings to augment learning.   Current users, as well as people that have never used the technology may all benefit from the information.

Monday, January 21 from 12:15pm to 12:45pm in W310.  No registration is required.  Feel free to bring your lunch with you.

If you have a specific question you'd like B to answer, please email bbagby@virginiawestern.edu by Sunday, January 20 and he'll do his best to address it in Monday's session.

Student Services Office Hours

Beginning the week of January 14, 2013, the office hours of Admissions, Advising, Career Services, Financial Aid, Records and Student Activities will be Monday - Thursday 8:00 - 5:30 and Friday 8:00 -4:00.

Now Accepting Book Fund and Emergency Fund Applications

The Educational Foundation has several options to help students who may need financial assistance, thanks to your contributions to the Employee Giving Campaign.

For ALL Educational Foundation Student Assistance Programs, a student must have a minimum 2.0 GPA and be enrolled in six (6) credits or more to receive funding.

EDUCATIONAL FOUNDATION BOOK FUND - These funds are designed to help students purchase textbooks.  These funds DO NOT assist students with required items for classes such as art supplies, knives, or other equipment. The application is available on the Educational Foundations VWConnect page.


  1. Request for funding should come to the Educational Foundation from the student's professor or counselor -- NOT THE STUDENT.  The maximum award may not exceed $400.  The Educational Foundation began processing book fund applications on Monday, January 14.
  2. The form must be completed by the student and by YOU, the student's Virginia Western professor or counselor.
  3. The student must also write a letter of thanks addressed to the Educational Foundation Board noting how these funds will help him/her meet his/her goals.
  4. Please FAX this completed form AND the letter of thanks to the Educational Foundation at 857.6370.
  5. Once completed, submit the application to a member of the Student Emergency Fund Advisory Council – Lori Baker, Gloria Lindsay, Avis Quinn or Chad Sartini. The advisory council member will send the completed form to the Educational Foundation.
  6. Students will pick up textbooks from the Virginia Western Campus Bookstore and must bring one form of photo I.D.(ex. Driver's license or VWCC I.D).

EDUCATIONAL FOUNDATION STUDENT EMERGENCY FUND - These funds are designed to address exceptional financial hardship faced by new and continuing Virginia Western students that could affect their continuing education. Examples of types of emergencies to consider: house fire, medical issues, assistance with temporary housing for a student left homeless, etc. These funds are limited, so please carefully consider each student’s request.


  1. The application for Student Emergency Funds is available on the Educational Foundation’s VWConnect page. Emergency Fund application requests may be made for up to $500. Requests for food gift cards may be made for up to $100. Requests for gas gift cards may be made for up to $50. A student may only apply once for emergency funds within a semester and for only one type of assistance, so please consider which type of funding would best help the student.
  2. The Educational Foundation began processing emergency fund applications on Monday, January 14.
  3. The student must complete the Student Information section on the reverse side of the application, and attach copies of the bill(s) to be paid, if applicable.
  4. The student’s instructor/counselor must complete the Instructor/Counselor Recommendation section on the reverse side of the application.
  5. Once completed, submit the application to a member of the Student Emergency Fund Advisory Council – Lori Baker, Meg Patterson, Gloria Lindsay or Avis Quinn. The advisory council member will send the completed form to the Educational Foundation.
  6. The Educational Foundation will contact the advisory council member once the application is processed.

Please contact Carolyn Payne with any questions: cpayne@virginiawestern.edu or 857-6371.

Thank you for all you do to support our students!

Fit PowerPoint slides to fit your screen size

Many of you may have noticed that the image on the screen in the classrooms is now wider than it is tall (much like a movie screen or newer television).  This ratio of wide to tall is called "Screen Ratio".  The standard that many of you are used to is 4:3.  This is an image that is nearly square, much like older televisions.  Unfortunately, though this screen ratio is little in use anymore, most PowerPoint slides are still being made to this ratio meaning either your slides don't fill the screen, or are stretched wide in an unappealing manner.   So, what do we do???

In Powerpoint, you can change your slides to be 16:9.  This is much closer to the actual ratio of your image in the classroom (and on most of your computers as well).  Do change the screen ratio:

1. Open PowerPoint

  1. Open PowerPoint
  2. Click on the Design tab at the top of the application
  3. Click on Page Setup
  4. Under "Slides sized for" select "On-screen Show (16:9)

Now your slides will be the right size and ratio.  Please note:  Most slides will look okay, but some are very likely to look very bad.  PowerPoint will do its best to move things around to fit, but it's not usually very good at it.   So, if you resize your slides, be sure to build in some time to tweak them all to make them look good.

If you make new slides, be sure to change to the new 16:9 ratio before you start designing your slides, and everything will turn out alright.

If you've got any questions about this, reach out to the Media Geeks.  We're always happy to help!

New Faculty/Staff Information Technology Overview Session – Mon. Jan. 14

New to Virginia Western and want a brief but thorough overview of the information technology and systems here at Virginia Western? Been here a while but need a refresher?

Join reps from IET, Admissions & Records, and Blackboard on Monday, January 14 in M268 from 5:30 p.m. to 7:30 p.m. for an overview of the VWCC network, faculty and staff e-mail, media services, SIS (Peoplesoft), and Blackboard.

Contact the Help Desk at 7-7354 or helpdesk@virginiawestern.edu if you have any questions and we hope to see you there!

Posting to the Daily Bulletin

Do you have information to share with the college community? Post your notices to the Daily Bulletin!

Postings should be college related with the exception of information included in Friday's bulletin posts, "Community Events" and "For Sale/Buy/Trade/Free." (see note below about different posting instructions for these posts)

Your postings could include:

  • Professional development opportunities
  • New employees to your office (even if they aren't new to the college)
  • Personal professional development milestones (publication of a book, journal articles, awards, etc)
  • Congratulations to an individual or team for completion of a project, task or event
  • Business process updates or changes
  • Birth or death announcements
  • Retirement announcements
  • And much more!

A few things to remember:

  • Postings should be short and to the point (think about the basics that would get your attention)
  • No graphics or tables (the bulletins are emails; graphics and tables take up server space)
  • A new posting must be submitted for each day you want the post to run (the program doesn't allow multiple date selection so three posting dates means you submit the post new three times - don't worry, you can copy and paste)
  • If a posting is not for the next day, include the run date at the top of the message (ex. Please run on 11/30)
  • Postings must be submitted no later than 4 p.m. the day prior (postings submitted on Friday will run on Monday)
  • No bulletins are sent on Saturday, Sunday or any day the college is closed
  • Send Community Event or For Buy/Sale/Trade/Free postings to publicrelations@virginiawestern.edu

How do you find the bulletin?

How do you post to the bulletin?

Sign-on questions? Contact Jaime Shetrone (jshetrone@virginiawestern.edu)

Posting or content questions? Contact Tara Nepper (tnepper@virginiawestern.edu)


Spring 2013 Important Drop Dates

Important spring 2013 drop dates to share with students:

  • Last Day to Register/Add a Class - January 13
  • Last Day to Drop and Receive Refund - January 24
  • Last Day to Apply for Spring Graduation - February 8
  • Last Day to Withdraw Without Grade Penalty - March 21

Student ID Office Hours- Spring 2013


January 7-January 10, 2013 Monday – Thursday 10 a.m. to 6 p.m. Thomas Center, Second Floor Lobby

Limited Office Hours will be available after January 17. Specific hours to be announced!

All students must bring a Government Issued Photo ID (i.e. Driver’s License, Passport) AND a current copy of their class schedule.

Students who already have a student ID can receive a Spring 2013 enrollment sticker during these hours. Student IDs with a current enrollment sticker (Spring 2013) are REQUIRED for free Valley Metro service and for technology check-outs in the Brown Library.

For information or questions, contact Nick Owens in Student Activities at 857-7958 or nowens@virginiawestern.