Daily Bulletin title

December 19, 2014

Part-Time Employees and Managers

Due to the Holiday Day break, the Payroll Office will have a very limited amount of time to process the part-time payroll for 12/5-12/18/14.

Please ensure that your part-time employee(s) have entered their hours worked by the end of their shift on Thursday, December 18th. All hours must be approved by 9am on December 19th. There will be no exceptions to this deadline. Any payable time that has not been submitted and/or approved by this deadline will be paid on next available pay date of January 16th.

If you will be out of the office and unavailable to approve your employees hours, please contact Dorrisa Williams, dmwilliams@virginiawestern.edu or Joanie White jwhite@virginiawestern.edu by Thursday, December 18th, to ensure that your will be employees are paid.

Thank you for your cooperation.

NEW Help Desk Hours of Operation Effective January 6, 2015

Like many departments/divisions on campus, Information and Educational Technologies has lost positions as the college works to balance its budget after the recent statewide budget reductions. A full-time position at the Help Desk has been eliminated and as a result, the hours of operation for the Help Desk will be changing in the New Year.

The new IET Help Desk hours of operation beginning Tuesday, January 6 will be: Monday – Thursday, 7:45 a.m. to 6 p.m. Friday – 7:45 a.m. to 5 p.m.

As a part of the VCCS shared services initiatives, students will have access to a 24x7 Blackboard Call Center for Financial Aid and Financial Services very soon.

The Help Desk looks forward to working with each of you in 2015 and hope you have a great holiday season.

Help Desk Hours Week of December 15 – 19, 2015

The Help Desk hours for the week of December 15 - 19, 2015 are:

7:45 a.m. to 7 p.m. Monday - Wednesday

7: 45 a.m. to 6 p.m. Thursday

7:45 a.m. to 5 p.m. Friday

Happy Holidays for the IET Help Desk!

IT Systems Outages Planned over Holiday Break

IET (Information and Educational Technologies) will be performing several major infrastructure upgrades during the holiday break. These activities will primarily affect campus phones, emergency systems and virtual desktop access from off campus (remote access).

Due to the extensive nature of upgrades these services (VWCC network, telephones, remote access, and emergency systems) will be intermittently unavailable from the close of business Friday, December 19 until the college reopens on January 5.

The window for IT to perform major infrastructure upgrades is very limited because we do not want to interrupt services to students, faculty and staff so members of the IET staff will be working over the holiday break.

We appreciate your understanding and patience.

Congratulations Debbie Mayo!

Debbie Mayo will be retiring from VWCC after 33 years of service. Debbie is currently an Information Technology Specialist I at the IET Help Desk but has worked in many offices on campus during her years at the college.

Thursday, December 18 will her last day on campus so please take a minute to wish Debbie well as she begins this next chapter in her life.   Thanks Debbie for your years of service.

Blackboard Outage: December 29th

The VCCS has notified us that Blackboard LMS will be unavailable on Monday, Dec. 29 from 9 am to 5 pm to move these services from the current location at the Featherstone Professional Center to the new System Office location. Please plan for this outage as you work on your spring courses.

Financial Aid Cancellation for Satisfactory Academic Progress Failure

Run Friday, 12/19

The Financial Aid Office will be canceling spring financial aid for students who have have failed to meet Satisfactory Academic Progress (SAP) requirements at the end of this week.  Students registered for spring classes who have their spring aid cancelled will be dropped from spring classes this weekend.  Students may reach out to faculty and staff with questions or for assistance with the appeal process (i.e., a letter of reference as documentation for the appeal).  No action needs to be taken over the break.  Students certainly may reenroll in classes over the break using self-registration, but classes will continue to be dropped until an appeal is submitted and approved.  The appeal forms are available for students at the "Forms" link on the Financial Aid webpage.  We now have a specific form for students who do not meet the 150% SAP requirement.  It is called the Appeal for Continuation of Aid.  Review of SAP appeals will be office priority when we return from the break.  Student appeals can be submitted in person or via email.  Faculty/staff submitting a letter of reference for a student's appeal may email the letter to sapappealfinaid@virginiawestern.edu.  Please be sure that the email includes the student's name and student ID number.

Get Fit Challenge starts in January! Register Now!

Click Here to register for the  GET FIT CHALLENGE at the Virginia Western Fitness Center and start the New Year off right!

Complete the following  at the Fitness Center between January 12th - March 2nd to win great prizes!

  1. Participate in 6 weekly weigh-ins
  2. Have 1 Body Assessment Performed
  3. Attend 1 Fitness Center Orientation
  4. Complete 18 workouts by March 2nd 
  5. Attend 2 Wellness Workshops
  6. Attend 6 Group Fitness Classes

All participants that complete the Challenge will receive a free t-shirt and water bottle!  Additional PRIZES (FitBit, Beats headphones, gift cards & more!) will be given for most weight lost, most group fitness classes attended and most workouts completed! 

December 18, 2014

Get Healthy in the New Year with the Get Fit Challenge!

Click Here to register for the  GET FIT CHALLENGE at the Virginia Western Fitness Center and start the New Year off right!

Complete the following  at the Fitness Center between January 12th - March 2nd to win great prizes!

  1. Participate in 6 weekly weigh-ins
  2. Have 1 Body Assessment Performed
  3. Attend 1 Fitness Center Orientation
  4. Complete 18 workouts by March 2nd 
  5. Attend 2 Wellness Workshops
  6. Attend 6 Group Fitness Classes

All participants that complete the Challenge will receive a free t-shirt and water bottle!  Additional PRIZES (FitBit, Beats headphones, gift cards & more!) will be given for most weight lost, most group fitness classes attended and most workouts completed! 

December 17, 2014

Providing W-9 form to Vendors and Contractors

Periodically, vendors and contractors to the college will ask for a W-9.  A completed W-9 that contains the Vice President of Finance signature is available on VW Connect.  To use it, all you have to do is print it and add the current date.  The form can be found by clicking on the “Purchasing” link and then click on Virginia Western’s W-9 under the “Forms” section of the webpage or by clicking on the link below:

https://vwconnect.vw.edu/sites/finance/Shared%20Documents/Purchasing.aspx?PageView=Shared&DisplayMode=Designhttp://