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MyVWCC Advanced Password Reset Tool

If you do not know your MyVWCC username, you will need to use the Advanced Password Reset Tool to look it up.

Go to MyVWCC (https://vw.my.vccs.edu).
Below the Sign In button, click the Forgot Username link.
In the Password Reset box, click the checkbox next to “I’m not a robot”. Some users will be prompted with an image selector. You should select the images requested and then click Verify. When the process is completed successfully, click the Continue button.
Enter your name, date of birth, and either your Emplid (Student ID Number) or SSN (Social Security Number) and click Next.
If the information you enter conflicts with existing information in the Student Information System, you will receive a message instructing you to contact the Help Desk for assistance.
If the information you enter matches the information in the Student Information System, you will receive a message with your username and the option to either log in or reset your password. If you need to reset your password, click the radio button next to “I do not know my password. I would like to reset it now.” and click Next.
You will see the following screen if an alternate email (an email address that isn’t @email.vccs.edu) and/or a phone number are listed for you in SIS.
Choose the option by which you wish to receive your temporary password. If you are choosing the SMS (text message) option, please use the dropdown to select your phone provider. Click the Send option for the method you choose.
- Note: If the email address(es) or phone number(s) presented are not valid options, you should contact the Help Desk for assistance.
- Note: If no alternative email address or phone number exist in SIS, you will need to Verify Your Identity.
You will be sent a temporary password via your chosen method. This password is valid for 30 minutes, so you should log in right away in order to change it.

Reports for Student Advisement

By using the ADV report, students and advisors can assess academic progress towards graduation. Students and advisors can also run what-if reports to simulate a different academic plan and the student’s progress towards that plan.

To create either of these reports, you must be logged into MyVWCC and inside the Student Information System. Click the Advisor Center link.

Creating an ADV Report

On the my advisees screen, click the View Student Details link located to the right of the student’s ID number.
1. An ADV can be run for a student who is not your advisee by clicking the button. You will need the student’s ID number.
On the Student Details screen, click the other academic… dropdown and select Academic Requirements. Click the button.
The advisee’s requirements (ADV Report) will be displayed. To print the ADV report, click View Report as PDF.

Creating a What-If Report

On the my advisees screen, click the View Student Details link located to the right of the student’s ID number.
1. A What-If Report can be run for a student who is not your advisee by clicking the button. You will need the student’s ID number.
On the Student Details screen, click the other academic… dropdown and select What-if Report. Click the button.
On the What-If Report screen, click the Create New Report button.
Under Career Scenario, select the Institution, Career, and Catalog Year.
Under Program Scenario, select the Academic Program of Curricular. Use the Area of Study drop-down menu to select the plan for the What-if Report. Note: Only plan descriptions are displayed for selection on the Area of Study drop-down. This may be confusing if you have an associate degree plan that is named the same as a certificate or career studies plan (ex: Culinary Arts).
Click the Submit Request button at the bottom of the screen. The What-if Report will be displayed. To print the report, click View Report as PDF.

Setting Which Phone Number to use for Advising

Students that are assigned to a faculty advisor in SIS are able to see their advisor’s name, preferred phone number, and email via the Student Center. Because of this, it is important to be sure that your Preferred Phone Type in SIS is the Business Phone Type.

To change your preferred phone type, you must be logged into MyVWCC and inside the Student Information System.

In the Student Center, click the Main Phone link under Personal Information.
On the Phone Numbers page, make sure the Preferred checkbox for the Business phone type is checked, then click Save.

Contacting Your Advisees

Advisors can use the Advisor Center to contact their advisees via email. To view the Advisor Center, you must be logged into MyVWCC and inside the Student Information System. Click the Advisor Center link.

Click my advisees. This screen will display the advisees assigned to you.
To notify individual advisees, click the Notify checkbox to the left of the advisee’s name and then click the notify selected advisees button (). If you wish to notify all of your advisees, click the notify all advisees button ().
The Send Notification page will be displayed. Use this page to enter the information you wish to send.
When you are finished, click the Send Notification button ().

Rosters with DEV ENG History Report

To access a roster with DEV ENG History Report, you must be logged into MyVWCC and inside the Student Information System.

In the top right corner, click the Home link. This will take you to the VCCS College page.
In the Student Records box, scroll down until you find VWCC Placement Dev ENG and click the link.
If you have used the system before, enter your Run Control ID and select Search. If you have not used the system previously, click on the Add a New Value tab.
1. On the next screen, create a Run Control ID and select Search. Use a Run Control ID you can remember, such as “vw” followed by your department or initials.
Enter the specific course information you would like included in the report. You must enter information into the top three fields. The bottom fields are optional. Then click Run.
- Required information:
  - Academic Institution: VW286
  - Term: Examples – For Spring 2017, use 2172; For Summer 2017, use 2173; For Fall 2017, use 2174
  - Subject: Enter the three letter subject code for the course you want to check the prerequisites for (such as PSY). This will show all developmental ENG prerequisites on the PSY courses you select.
- Optional Information:
  - Catalog Number: The 3 digit catalog number (such as 200 for PSY 200)
  - Class Section: Enter the class section if you only want to pull one section of data
Make sure USERID is PSUNX and click OK.
Click on the Process Monitor link.
Click on Refresh until the Distribution Status says Posted. It may take several minutes depending on how many classes you run at one time.
Click on Details.
Click on View Log/Trace.
Click on the middle link that ends in .PDF.
A PDF file will open, or you will be prompted to download it. The first few lines will look like this:

Record Grades

Instructors will enter grades via the grade roster found in the Faculty Center. Depending upon the grading basis of the class, grades of A, B, C, D, F, P, S, and U may be entered.

Under certain circumstances, instructors may also enter a grade of I. The I grade is to be used only for verifiable, unavoidable reasons when a student is unable to complete a course within the normal course time. When an I grade is awarded, a completed Incomplete Grade Contract (PDF) must be submitted to the Division Office or the Records Office. The form must include the following:

the reason for assigning the grade
the work to be completed and indicate its percentage in relation to the total work of the course
the date by which the work must be completed
the default grade based upon course work already completed. Completion dates may not be set beyond the subsequent semester (including the summer term).

A grade of W cannot be entered by faculty. Before entering grades, please review the Important Information found below.

Important Information

When entering a grade of F or U the Last Date of Attendance field must be populated. Failure to populate this field correctly will prevent you from completing the grade entry process. For information on populating the Last Date of Attendance field, please refer to instructions outlined below under Completing the Last Date of Attendance Field.

Please note that any student who does not attend even one class is considered a no-show student and must be reported to the Admissions Office on the no-show roster at the end of the add/drop period for the class. No-show students should not appear on the Grade Roster. For additional information on reporting no-show students, refer to the Faculty Handbook under Instructional/Registration Information.

Instructors are also required to report students who began attendance in a class and ceased attendance prior the withdrawal deadline for the class. If a student ceases attendance after the withdrawal deadline, a grade of F must be awarded on the grade roster. For additional information on reporting students who cease attendance prior to the withdrawal deadline, refer to the Faculty Handbook under Instructional/Registration Information. The withdrawal deadline for regular session classes can be found on the Faculty/Staff Resources page under Academic Calendar. Withdrawal deadlines for non-standard session classes are also found on the Faculty & Staff Resources page under Dynamic Class Dates.

Entering Grades

To enter grades for a class, you must be logged into MyVWCC and inside the Student Information System.

Click Faculty Center, then My Schedule.
Your schedule for the designated term will be displayed. If needed, click change term. Select the correct term and click CONTINUE.
Click the Grade Roster icon () located in the My Teaching Schedule area. The Grade Roster page will be displayed. Please note that that Grade Roster icon will not be available until the Records Office has generated the grade roster.
To enter grades, the Grade Roster Type must be Final Grade and the Approval Status of the grade roster must be Not Reviewed.
Use the drop-down menu in the Roster Grade column and select the Grade.
- If a grade of I is found on the grade roster for a student, the I grade must not be changed or removed. In many cases, the I grade has been inserted by the Records Office.
- When faculty select a grade of F or U, the Last Date of Attendance field appears. Instructions for populating the Last Date of Attendance field are outlined below under Completing the Last Date of Attendance Field.
When all grades have been selected, click Save.
Return to the top of the Grade Roster page to the Approval Status drop-down menu and select Approved.
Click Save a final time. To submit grades for another class, click the Faculty Center link and select another class.

Completing the Last Date of Attendance Field

After entering a grade of F or U in the Roster Grade field, the Last Date Attendance field will appear.

Click in the Last Date of Attendance field and enter the correct date as indicated below:

If the student completed the entire course and failed, earning a grade of F or U, the following scenarios detail the date to use in the Last Date of Attendance field:

For Regular Session Classes:
For regular session classes, enter the end date of the semester in the Last Date of Attendance field. Refer to the Academic Calendar for help in determining the last date of the semester. DO NOT ENTER THE LAST CLASS MEETING DATE OR EXAM WEEK DATES.
For Short Session and Dynamic Classes:
For short sessions and dynamically dated classes, use the end date of the session. The start and end dates for the class appear at the top of the Self-Service grade roster in SIS.

If the student stopped attending/participating before the course end date, receiving a grade of F or U, use the following guidelines to determine the date to enter in the Last Date of Attendance field:

Enter the student’s actual last date of attendance or participation in class, if known, OR,
Enter 01/01/1900
(Note: The placeholder date of 01/01/1900 must be used if the instructor cannot determine the last date of attendance.)

REMEMBER: Once all grades have been entered change the roster status to APPROVED and save.

Using the Class Roster to View Wait List Students

The Wait List function allows students to place themselves on a Wait List for a class section that is full and be given a position number. If seats become available in the class section, the waitlist process will run to auto-enroll students according to their Wait List position number.

The Wait List function also:

Keeps a running list of students who want to enroll in a full class.
Automatically attempts to enroll students in request order as space becomes available, on a first-on first-off basis.
Requires no direct faculty effort.

The Wait List function is not currently available for all class sections. For those class sections where a Wait List is available, the instructor can view waitlisted students by accessing their class roster through the self-service Faculty Center.

To view the roster for a class, you must be logged into MyVWCC and inside the Student Information System.

Click Faculty Center, then My Schedule.
Your schedule for the designated term will be displayed. If needed, click change term. Select the correct term and click CONTINUE.
Click the Class Roster icon () in the My Teaching Schedule area of the page. The Class Roster page for the class will be displayed.
When the class roster is displayed, the Enrollment Status defaults to Enrolled. If students are on the Wait List for the class, the Enrollment Status drop-down will include a choice of All or Waiting. To view Wait List students, select Waiting.
Notice that the student’s position on the Wait List is displayed in the Status Note field.

Access a Class Roster

To view the roster for a class, you must be logged into MyVWCC and inside the Student Information System.

Click Faculty Center, then My Schedule.
Your schedule for the designated term will be displayed. If needed, click change term. Select the correct term and click CONTINUE.
Click the Class Roster icon () in the My Teaching Schedule area of the page. The Class Roster page for the class will be displayed.

The class roster will display the students’ ID, name, VCCS email address, telephone numbers, grading basis, units, program and plan, advisor(s), and status notes.
To send email notifications to selected students, select the box next to each student’s name and click Notify Selected Students.
To send email notifications to all students in the class, click Notify All Students.
To zoom in on the class roster, click the Zoom icon () in the blue title bar after the word Find. To exit zoom view, scroll down the class roaster and click the Return button.
To download a copy of the class roster to Excel, click the Download icon () in the blue title bar after the word Find.
- If you get a message box that says you have a pop-up blocker on, follow the directions to turn it off. Select always allow pop-ups from this site.
- If you are still unable to download the spreadsheet, hold down the CTRL key while you click the Download icon, then click Save and Save to My Documents.
To print a copy of the class roster you can click the Printer Friendly Version button on the bottom right of the screen. However, the print may be too small. If so, there is a way to use the browser to get a more printer-friendly version. Below are the steps using Internet Explorer (IE):
1. Navigate to the class roster page.
2. Right-click and select “Select All”.
3. In IE, select File -> Print Preview
4. In the print preview window, use the dropdown menus to select “As selected on screen” and “Shrink to Fit”.
5. Click the Printer button, select the printer, and click Print.

View Your Weekly Teaching Schedule

To view your weekly teaching schedule, you must be logged into MyVWCC and inside the Student Information System.

Click Faculty Center, then My Schedule.
If needed, click change term. Select the correct term and click CONTINUE.
To view your weekly schedule, click the View Weekly Teaching Schedule link.
To print a copy of your schedule, click the Printer Friendly Page link at the bottom of the screen.

Navigate the Faculty Center

To view the Faculty Center, you must be logged into MyVWCC and inside the Student Information System. Click the Faculty Center link.

Instructors use the Faculty Center to view their teaching schedule and to access instructor-related transactions. Instructors see only those terms for which they are assigned courses.

Use the change term button to change the term displayed.
Use the icons on the left-hand side of My Teaching Schedule to access your class and grade rosters.
Use the underlined class link to view class details.
Use the View Weekly Teaching Schedule link, located below your teaching schedule, to view your weekly calendar with your class schedule blocked in for the week.
Use the SIS Workload link, located below your teaching schedule, to view your workload for the semester.