Tag Archives: reports

Reports for Student Advisement

By using the ADV report, students and advisors can assess academic progress towards graduation. Students and advisors can also run what-if reports to simulate a different academic plan and the student’s progress towards that plan.

To create either of these reports, you must be logged into MyVWCC and inside the Student Information System. Click the Advisor Center link.

Creating an ADV Report

  1. On the my advisees screen, click the View Student Details link located to the right of the student’s ID number.
    1. An ADV can be run for a student who is not your advisee by clicking the view data for other students button. You will need the student’s ID number.
  2. On the Student Details screen, click the other academic… dropdown and select Academic Requirements. Click the Go button button.
  3. The advisee’s requirements (ADV Report) will be displayed. To print the ADV report, click View Report as PDF.

Creating a What-If Report

  1. On the my advisees screen, click the View Student Details link located to the right of the student’s ID number.
    1. A What-If Report can be run for a student who is not your advisee by clicking the view data for other students button. You will need the student’s ID number.
  2. On the Student Details screen, click the other academic… dropdown and select What-if Report. Click the Go button button.
  3. On the What-If Report screen, click the Create New Report button.
    what-if report selection
  4. Under Career Scenario, select the Institution, Career, and Catalog Year.
    career scenario
  5. Under Program Scenario, select the Academic Program of Curricular. Use the Area of Study drop-down menu to select the plan for the What-if Report. Note: Only plan descriptions are displayed for selection on the Area of Study drop-down. This may be confusing if you have an associate degree plan that is named the same as a certificate or career studies plan (ex: Culinary Arts).
    program scenario
  6. Click the Submit Request button at the bottom of the screen. The What-if Report will be displayed. To print the report, click View Report as PDF.

Past Progress Report

To access a Past Progress Report, you must be logged into MyVWCC and inside the Student Information System.

  1. In the top right corner, click the Home link. This will take you to the VCCS College page.
  2. In the Student Records box, scroll down until you find VWCC Past Progress and click the link.
  3. If you have used the system before, enter your Run Control ID and select Search. If you have not used the system previously, click on the Add a New Value tab.
    1. On the next screen, create a Run Control ID and select Search. Use a Run Control ID you can remember, such as “vw” followed by your department or initials.
  4. Enter the specific course information you would like included in the report. You must enter information into the top three fields. The bottom fields are optional. Then click Run.
    Past Progress - Run button
    • Required information:
      • Academic Institution: VW286
      • Term: Examples – For Spring 2017, use 2172; For Summer 2017, use 2173; For Fall 2017, use 2174
      • Subject: Enter the three letter subject code for the course you want to check the prerequisites for (such as MTH). This will show all MTH prerequisites on the MTH courses you select.
    • Optional Information:
      • Catalog Number: The 3 digit catalog number (such as 272 for MTH 272)
      • Class Section: Enter the class section if you only want to pull one section of data
      • Subject 2 and Subject 3: List additional 3 letter subject codes that are also prerequisites. For example, if a MTH class had a MTH prerequisite and an EGR prerequisite, adding EGR as subject 2 would pull the EGR and the MTH prerequisites for the MTH course.
  5. Make sure USERID is PSUNX and click OK.
    Past Progress - UserID
  6. Click on the Process Monitor link.
    Past Progress - Process Monitor
  7. Click on Refresh until the Distribution Status says Posted. It may take several minutes depending on how many classes you run at one time.
    Past Progress - Refresh button
  8. Click on Details.
    Past Progress - Success message
  9. Click on View Log/Trace.
    Past Progress - View Log/Trace
  10. Click on the middle link that ends in .PDF.
    Past Progress - pdf link
  11. A PDF file will open, or you will be prompted to download it. The first few lines will look like this:
    Past progress - pdf