View Your Faculty Advisor

Note: Only students enrolled in a program of study (curriculum) will have a faculty advisor.

To view your faculty advisor, you must be logged into MyVWCC and inside the Student Information System.

Click on your Student Information tile.
On the right side of the screen, find the box titled Advisor. Your advisor will be listed there.
To get your advisor’s phone number or to send them an email, click details. The My Advisor page will be displayed. To send an email from this page, click your advisor’s name.
To locate your advisor’s office, look them up in the college directory.

View Holds

To view any holds on your account, you must be logged into MyVWCC and inside the Student Information System.

Click on your Student Information tile.
On the right side of your Student Center page, locate the box titled Holds. Any holds will be listed in that box.

Make a Payment

To make an online payment, you must be logged into MyVWCC and inside the Student Information System.

Click on your Student Information tile.
In the Student Center, scroll down to the Finances section.
Click Make a Payment. This will take you to the third party payment website.

For information on setting up and using your account, go to Making an Online Payment.

Setting Up An Online Payment

With the Make a Payment link, you can:

store a payment profile to use for all online payment transactions.
create authorized payers that can make payments against your account.
include a secondary email address to receive notifications.
view your current and previous statements.
make payments against your account.
view all transaction history against your account.

For assistance, please call the Financial Services office at 540-857-6246 or contact the Help Desk.

To Access the Online Payment portal from SIS Peoplesoft

To access the Online Payment portal from the SIS, you must be logged into MyVWCC and inside the Student Information System.

Click on your Student Information tile.
In the Student Center, click Make a Payment. This will bring you to the Create Account application. Complete the missing contact info and click Submit. You will then be instructed to create a 4-Digit PIN to continue.

To Set Up a Payment Profile

On the online payment website, in the left-hand navigation menu click on Make a Payment.
Select to add either a Credit/Debit Card Profile or an eCheck Profile.
Enter a name to identify your payment profile.
Enter the requested payment information.

To Create an Authorized Payer

An Authorized Payer is someone who you authorize to make payments against your account. For example, a parent, guardian, aunt, uncle, etc.

On the online payment website, in the left-hand navigation menu click Financial Accounts.
Click Want to designate another payer? to create an Authorized Payer. You can create up to five.
Enter the requested information. You will need to provide your Authorized Payer with their login credentials.
Click Add to save.

You can reset an Authorized Payer’s password by selected the Edit icon and then Reset Password.

To Add a Secondary Email Address

On the online payment website, in the left-hand navigation menu click My Profile.
In the box next to My Profile, click Edit.

To View Current and Previous Statements

On the online payment website, in the left-hand navigation menu click View Accounts.
If you have a statement in the system, you will be shown your current statement. To print a PDF of your statement, select the Printable Statement icon.
To view previous statements, select Statement History and click the Detail icon next to any statement.

To Make a Payment

On the online payment website, in the left-hand navigation menu click View & Pay Accounts, followed by Make Payment. Your current balance will be displayed at the top next to Amount Due.
In the Payment Account box, enter the amount you would like to pay.
Select your Payment Method and click Continue.
Enter in your Payment Information and click Continue. You will be asked to confirm your payment information.
Click Confirm to process your payment. Your receipt will be displayed.

To View Transaction History

On the online payment website, in the left-hand navigation menu click Activity Details.
Previous transactions made by you and your Authorized Payer(s) will display under Transactions. Select the Detail icon to view any transaction.

Sign Up for a Tuition Payment Plan

To help you meet your educational expenses, Virginia Western Community College is pleased to participate in the Nelnet Tuition Payment Plan. For a non-refundable enrollment fee (typically between $30-45), Nelnet allows you to pay your tuition in monthly, interest-free payments. The earlier you enroll, the more payment options you may have.

To sign up for the plan, you must be logged into MyVWCC and inside the Student Information System.

Click on your Student Information tile.
In the Finances section, click Make A Payment (you may need to create an account and set a PIN when signing in for the first time).
Once logged in, you will be redirected to your account where you can setup a payment plan, make changes to an existing plan, or make a one-time payment.
Your name, Student ID, and account balance should be pre-filled. Please read the terms and conditions carefully.
After agreeing to the terms and conditions and making the required down payment, click the Submit and Activate button to activate your agreement.

A confirmation and agreement number will be displayed which should be printed for your records. An email will be sent to the email address you entered and a hold will be placed on your account to hold your classes. The contract amount will be updated whenever a payment is made or when financial aid is disbursed to your account.

View Your Total Charges

To view your total charges, you must be logged into MyVWCC and inside the Student Information System.

Click on your Student Information tile.
In the Finances section, use the drop-down menu to select Charges Due and click the blue button (). You can also view your current amount owed from the large box in that section.

View Your Financial Aid

To view your financial aid, you must be logged into MyVWCC and inside the Student Information System.

Click on your Student Information tile.
In the Finances section, click View Financial Aid.
Click the desired Aid Year.

The award(s) you are viewing is a projection based upon your enrollment as a full-time student. Full-time students must be enrolled for 12 or more credits

Access Your Financial Account Summary

To access your financial account summary, you must be logged into MyVWCC and inside the Student Information System.

Click on your Student Information tile.
In the Finances section, choose Account Inquiry under the My Account header or click Finances > Account Inquiry from the left-hand menu.
Your current amount owed will be displayed and you have several tabs across the top, covering all of your financial information.

Apply for Graduation Online

To apply for graduation, you must be logged into MyVWCC and inside the Student Information System.

Click on your Student Information tile.
In the Academics section, click on Apply for Graduation, or click Academic Records > Apply for Graduation from the left-hand menu.
Verify all the information on the screen is correct. If it is not, you will need to complete a Notification of Change Form (PDF) and submit it to the Enrollment Center.
If your information is correct, click Proceed with Making Application.
Select your Institution. If you have multiple institutions listed, choose VW286 Va Western Community College.
Select the Term. The only term available will be the current term, except during the time both the spring and summer applications are available for summer students who wish to participate in the Commencement Ceremony. In this case, make sure you choose the correct term for your graduation.
Click Continue. All of the plans you are enrolled in will appear.
Select any plans for which you are graduating from this term. In this example, the student is only graduating from one of their current plans.

If this student was planning on graduating from both plans, both boxes would be checked.

If the plan you wish to graduate from is not listed, check the box next to If the Degrees/Certificates you wish to apply for are not listed above, please check this box and complete a Program/Plan Change Form (PDF) to be submitted to your faculty advisor, program advisor, or through the Enrollment Center. You will be able to complete the graduation application, but it will NOT be processed until you submit the Program/Plan Change Form.
Verify your name. The name that showed at the top of at the top of the graduation application is the name that will print on your diploma. Changing that information here will not reflect on your diploma. If this is not your current legal name, you will need to submit a Notification of Change Form (PDF) through the Enrollment Center.
In the Questionnaire and Military sections, check all options that apply.
If you are ready to submit your application, click the box next to I Agree. Once your application is submitted, it cannot be changed without speaking to the Records Office. Once you are ready, click Submit. You will receive a confirmation page.

After You Apply

If you have not met your requirements for graduation, your faculty or program advisor will contact you.

After the deadline for graduation has passed, you will receive an email in your student email account with detailed information regarding cap & gown pickup, the graduation ceremony, and diploma pickup. Information can also be found on the Graduation website.

Request an Official Transcript

The process for requesting official VWCC transcripts has changed and is no longer completed through MyVWCC. For instructions on how to request your official VWCC transcript, visit this page.