Admission of Students on the Sexual Offender Registry
Section 23 - 2.2:1 of the Code of Virginia requires that the VCCS send enrollment information to the Virginia State Police concerning
applicants to institutions of higher education. This information is transmitted electronically and compared against the Virginia Criminal Information
Network Crime Information Center Convicted Sexual Offender Registry. Language on the web application informs applicants that their information is
being transmitted to the State Police. In the event that the State Police determine that an applicant to Virginia Western Community College is
listed on the Sex Offender Registry, the State Police will notify Virginia Western. When the college receives such a notification, the following
- The applicant will be denied admission to Virginia Western in accordance with its admission policy as published in its catalog: The College
reserves the right to evaluate special cases and to refuse admission to applicants when considered advisable in the best interest of the college.
- If the applicant registers for classes and becomes a student before the college received notification from the State Police, the student will
be immediately informed that he/ she is being dropped from classes and will receive a refund.
- An applicant may invoke his/her right to an appeal process.
Appeal Process for Denial of Admission or Withdrawal for Convicted Sex Offender
When a convicted sex offender is denied admission to or is administratively dropped from classes at Virginia Western Community College, he/she
may invoke the following appeal process:
- The applicant or withdrawn student will receive a letter from the Dean of Student Services stating his/her denial of admission or
administrative drop from classes.
- The applicant/withdrawn student may write a letter of appeal to the Dean of Student Services in which he/she provides the following information:
- Disclosure of the nature of the offense for which he/ she has been convicted;
- Justification for consideration of admission/reinstatement;
- Statement acknowledging his/her understanding that his/her identity and status as a convicted sex offender will be publicized on the
college campus in accordance with federal and state law if he/she is admitted or reinstated.
Note: If a student is appealing a denial of admission or an administrative drop, he/she must submit the letter of appeal to the
Dean of Student Services within seven (7) calendar days of the administrative drop.
- The Appeals Committee will review the information submitted and make a decision by a simple majority vote within fourteen (14) calendar
days of receiving the letter of appeal. The Dean of Student Services will serve as the convener of the panel and will be a member of the panel.
- The Dean of Student Services will inform the applicant/ dropped student by letter of the decision of the appeals panel. The decision of the
appeals panel shall be final.