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About Virginia Western :: College Policies

I-40: Academic Renewal

Policy Number: I-40
Last Reviewed: April 1, 2020
Responsible Dept.: Vice President of Academic & Student Affairs

A signed copy of this policy is available in the President's Office.

Students who return to Virginia Western after a separation of five (5) years or more may petition for academic renewal. Prior to petitioning for academic renewal, students must meet the following conditions:

  • Demonstrate renewed academic interest and effort by earning at least a 2.5 grade point average (GPA) in the first twelve (12) credit hours completed

Qualifying students must submit a Petition for Academic Renewal (PDF) to the Records Office. If approved, all "D" and "F" grades earned prior to re-enrollment will be deleted from the cumulative and curricular grade point average (GPA). While all grades received at the college will be a part of the student's official transcript, only courses completed with a "C" or higher prior to academic renewal can apply towards degree requirements. Additionally, total hours for graduation will be based on all coursework taken at the college after re-admission, as well as former coursework for which a grade of "C" or better was earned, and credits transferred from other colleges or universities.

If approved, the notation of Academic Renewal will be added to the student's transcript.

Academic renewal can only be used once and cannot be revoked once approved.

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