Refund Policy
Tuition HomepageTuition Refund Policy
You will be eligible for a full refund of tuition for credit hours of course (s) you drop on or before the last day to drop with a refund as listed in the Academic Calendar. Refunds will not be authorized after the refund dates and are mailed from the Department of Treasury approximately 6 weeks after classes begin. Students may drop classes online using My VWCC. Students may also drop in person during the refund/drop period.
Mailing of Refund Checks
Refund checks are automatically generated by the Student Information System and are sent to your address on record. Please insure that you update your student address whenever you relocate or change your address. Address changes may be made by calling the Admissions Office or by accessing SIS through MY VWCC. Students who do not have an up-to-date address or are missing address information in their student account will not receive refund checks.
Cashier Contact Information
If you have questions or need assistance, please feel free to contact the Cashier's Office in Chapman Hall.
Hours
Normal Hours:
Monday – Friday: 8:00 a.m. to 5:00 p.m.
FOR THE Fall 2010 SEMESTER
The first day of registration for returning students is June 1, 2010. Discover Orientation sessions begin on June 15, 2010. While students may register during this period, payments will not be accepted until July 1, 2010.
The first day of regular Fall 2010 registration is July 19, 2010. The Cashier’s Office will be open the normal hours of operation, 8:00 a.m. to 5:00 p.m., Monday through Friday. The Office will hold extended hours on August 2nd through the 5th and August 23rd through the 25th until 6:30 p.m. Student are reminded that payments may be made on-line at www.virginiawestern.edu at any time 24 hours per day 7 days per week.
All students who register between June 1st and August 5th must be paid in full by 11:59 p.m. on August 5th in order to avoid being backed-out of their classes. After August 5th students must pay at the time of registration in order to avoid being backed-out for non-payment.
August 23rd, 2010 is the first day of classes. Students can make payments at the Cashiers Office, Chapman 104 until 6:30 p.m.
August 29th, 2010 is the last day for students to Register or Add a Class.
September 9th, 2010 is the Last Day to Drop a Class and Receive a full refund.
Holiday Exception:
The Cashier's Office will be closed on September 6th for Labor Day and November 25th and 26th for Thanksgiving. On November 24th, the Cashier's Office will close at 12:00 Noon.
Phone: 540-857-6312 or 540-857-6315
