Student Services

Student Consumer Information

The Student Consumer Information regulations of the United States Department of Education require colleges and universities to provide prospective and current students and employees access to certain information to which they are entitled as consumers. It is Virginia Western's intention to provide complete and easy access to any information students and employees need.

Schools must also provide a notice of student rights under the Family Educational Rights and Privacy Act (FERPA).

Campus Contacts for Consumer Information

Individuals seeking assistance with obtaining general institutional consumer and disclosure information should contact the Dean of Student Services, Chapman Hall, Room 102, 540-857-6348. For assistance with student financial information, contact the Coordinator of Financial Aid & Veterans Affairs, Chapman Hall, Room 106, 540-857-7331.

General Student Disclosures

Financial Assistance/Aid

For information on available federal, state, local, private, and institutional need-based and non-need-based assistance programs, please contact the Financial Aid Office 540-857-7331 or use the following links:

Academic Programs, Costs, Facilities and Policies

Academic Programs
Virginia Western offers a variety of academic programs including two year Associate of Arts, Associate of Science and Associate of Applied Science degrees as well as shorter certificate and career studies certificate programs. A summary of academic programs is provided at http://catalog.virginiawestern.edu/content.php?catoid=2&navoid=191.

In addition, non-credit programs are offered through Workforce Solutions. For additional information on non-credit programs, please visit their site at http://www.virginiawestern.edu/workforce/.

Instructional Facilities
Virginia Western has a number of facilities dedicated to serving the training and education needs of our students. These facilities offer different environments to support the various levels of use of technology in support of instruction. Instructional facilities on the main campus include:

  • 12 buildings - including offices, classrooms, laboratories, gymnasium, auditorium, cafeteria, and library;
  • Computer lab facilities - including computer graphics labs;
  • Technology classrooms - classrooms that are equipped to make it easier for faculty to use technology in their classes;
  • Laboratories for automated manufacturing, Cisco, construction engineering, drafting, electrical, electromechanical microcomputer systems, CAD, and engineering microcomputers;
  • Laboratories for the natural sciences, nursing, radiation oncology, and practical nursing;
  • Photography darkroom and laboratory;
  • 2,100 square foot greenhouse;
  • Dental Hygiene clinic.

For additional information on Virginia Western's facilities and a map of its campus, please use the following links:

Off-campus facilities include:

  • The Claude Moore Education Complex at the Roanoke Higher Education Center
    All culinary arts courses are offered at the Claude Moore Center. Students in the Al Pollard Culinary Arts AAS degree program and the Culinary Arts and Baking & Pastry career studies certificate programs, take culinary classes at this location. Included are classrooms and laboratory space as well as access to the Roanoke Higher Education Center Library. Students at this site also have access to all available Virginia Western services. Additional information on these services is available at http://www.virginiawestern.edu/services/resources.php.
  • Greenfield Education & Training Center
    This 40,000 square foot facility is dedicated to serving the training and education needs of regional employers, employees, and citizens. The facility houses advanced training and technological resources designed to deliver the best in technological programming. Students enrolled in dual enrollment classes in Botetourt county schools take courses in the STEM-H field at this site. Courses offered at the Greenfield Education & Training Center may satisfy program requirements, however, students may not complete an entire program of study at this site. In addition to the public libraries in Botetourt county, the students at this site also have access to all available Virginia Western services. Additional information on these services is available at http://www.virginiawestern.edu/services/resources.php.
  • Franklin Center for Advanced Learning & Enterprise
    Located in the heart of Downtown Rocky Mount's Business District, The Franklin Center for Advanced Learning & Enterprise is managed by the Franklin County Workforce Development Consortium—a partnership offering employment, training, and educational services to employers and citizens of Franklin County. Virginia Western offers an assortment of general education courses at the Franklin Center each year. These courses may be used to satisfy certain requirements in the Associate of Arts, Associate of Science, Associate of Applied Science and Certificate programs at Virginia Western. Developmental mathematics and English courses are also offered at this site when there is sufficient interest. In addition to the Franklin County Library system, the students at this site also have access to all available Virginia Western services. Additional information on these services is available at http://www.virginiawestern.edu/services/resources.php.
  • Roanoke Valley Regional Fire-EMS Training Center
    The Roanoke Valley Regional Fire-EMS Training Center provides multiple classrooms, two burn buildings, and a variety of additional training aids and areas to provide training to the Fire and EMS personnel of the Roanoke Valley and beyond. Virginia Western has an agreement with the Roanoke Valley Regional Fire-EMS Training Center through which Virginia Western credits are awarded for continuing education courses taught by qualified instructors from the Roanoke Valley Emergency Medical Services. These credit courses do not lead to a degree or certificate at the college. Students in Virginia Western courses at this location have access to all available Virginia Western services. Additional information on these services is available at http://www.virginiawestern.edu/services/resources.php.
  • High Schools
    Dual enrollment classes are offered at numerous high schools in the Virginia Western service area. Through House Bill 1184, Virginia Western has a plan with each of the public high schools that provides a pathway for high school students to complete either the Certificate in General Education or the Associate of Science degree in General Studies while in high school. Additional information on these plans is available at http://www.virginiawestern.edu/admissions/dualenrollment/hb1184.php.
    • Public High Schools
      • Lord Botetourt High School, Botetourt County Schools
      • Craig County High School, Craig County Schools
      • Franklin County High School, Franklin County Schools
      • Patrick Henry High School, Roanoke City Schools
      • William Fleming High School, Roanoke City Schools
      • Cave Spring High School, Roanoke County Schools
      • Glenvar High School, Roanoke County Schools
      • Hidden Valley High School, Roanoke County Schools
      • Northside High School, Roanoke County Schools
      • William Byrd High School, Roanoke County Schools
      • Salem High School, Salem City Schools
    Dual enrollment classes are also offered at the additional sites listed below; however, entire programs are not currently offered at these locations.
    • Career and Technical Education Centers
      • Botetourt Technical Education Center, Botetourt County School
      • Roanoke Technical Education Center, Roanoke City Schools
      • Burton Center for Arts and Technology, Roanoke County Schools
    • Independent High Schools
      • Roanoke Catholic School
    • Regional
      • Roanoke Valley Governor’s School for Science and Technology
    All dual enrollment students have access to their school library. In addition, these students have access to all available Virginia Western services. Additional information on these services is available at http://www.virginiawestern.edu/services/resources.php.

Virginia Western houses four academic schools, listed below. On each School's website are links to the programs of study, faculty, and staff within the school. Faculty may also be located through the College Directory at http://www.virginiawestern.edu/directory/.

School of Business, Technology and Trades (BTT)
http://www.virginiawestern.edu/academics/btt/index.php

School of Health Professions (HP)
http://www.virginiawestern.edu/academics/health/index.php

School of Liberal Arts and Social Sciences (LASS)
http://www.virginiawestern.edu/academics/lass/index.php

School of Science, Technology, Engineering and Mathematics (STEM)
http://www.virginiawestern.edu/academics/stem/index.php

Program Reviews

Virginia Western implements a plan of continuous improvement for all academic programs through the college’s Academic Program Review Process. This process is describe in detail on the Institutional Effectiveness website at http://www.virginiawestern.edu/about/ie/assessment.php.

Written Arrangements

Dual Enrollment: Community College dual enrollment from the public high schools is part of a state agreement. In addition, Virginia Western has its own signed agreements with each of the school systems in which it offers dual enrollment courses. For more information, please contact the dual enrollment coordinator at 540-857-7313 or visit the website at http://www.virginiawestern.edu/admissions/dualenrollment/index.php.

Health Sciences: Virginia Western offers its A.A.S. in Dental Hygiene program to students at Danville Community College and Lord Fairfax Community College. Through these collaborative academic agreements, Virginia Western faculty provide instruction through distance learning to students on those college campuses. Credit is awarded on Virginia Western transcripts, and graduates receive their degrees through Virginia Western. In accordance with the established Virginia Western transfer credit policies, a minimum of 25% of the credits used to fulfill degree requirements are completed at Virginia Western.

Likewise, Virginia Western offers its A.A.S. in Radiation Oncology program to students at Northern Virginia Community College.

Virginia Western students also benefit from similar arrangements offered by other VCCS colleges. Virginia Western students may earn credits toward and graduate with a Certificate in Surgical Technology through distance learning from Piedmont Virginia Community College, or an A.A.S. degree in Veterinary Technology from Blue Ridge Community College.

Course Electives: To expand course elective offerings, Virginia Western provides its students with access to certain distance learning courses offered through other Virginia community colleges. Credit for these courses is awarded on Virginia Western transcripts, and count as credits earned at Virginia Western.

Other Agreements: Virginia Western has an agreement with the Roanoke Valley Regional Fire-EMS Training Center through which Virginia Western credits are awarded for continuing education courses taught by qualified instructors from the Roanoke Valley Emergency Medical Services.

School Costs

For information on current tuition rates and payment options, please visit the college Tuition Rates and Fees site at http://www.virginiawestern.edu/admissions/tuition/index.php.

Estimates of costs for necessary books and supplies: $1500*
Estimates of typical charges for room and board: $3894-$6936*
Estimates of transportation costs for students: $2500*
Any additional cost of a program in which a student is enrolled or expresses an interest:

  • A.A.S and Certificate in Culinary Arts
  • Baking and Pastry Certificate
  • A.A.S. in Dental Hygiene
  • LPN Certificate
  • LPN to RN
  • A.A.S. in Nursing
  • A.A.S. in Radiation Oncology
  • A.A.S. in Radiography
*Based on full-time enrollment of 12 or more credits

Withdrawal procedures, refunds and return of aid

For information on Virginia Western's tuition refund policy and procedures, please contact the Admissions Office 540-857-7231 or use the following link: Refund Policy and Procedures.

For information on Virginia Western's class withdrawal policy and procedures, please contact the Admissions Office 540-857-7231 or use the following link: Withdrawal Policy and Procedures.

For information on Virginia Western's policy regarding refunds, credits, and reinstatement as a result of military service, please use this link: Refunds, Credits, and Reinstatement as a result of military service.

For information on the return of federal grant and loan funds for withdrawn students, please use this link: Refunds of Title IV Funds for Withdrawn Students. Please note that this policy also applies to the Commonwealth Grant (COMA) and Virginia Guaranteed Assistance Program (VGAP).

Accreditation

College and programmatic accreditation information is located at http://www.virginiawestern.edu/about/accreditations.php.

To review accreditation documentation, please contact the Institutional Effectiveness Office at ie@virginiawestern.edu.

Disability

Information on Disability Services is available from the Office of Disability Services, Student Life Center Room S207 or by phone at (540) 857-7286. Information on the services provided, guidelines and accessing services is provided on the Office of Disability Services website at http://www.virginiawestern.edu/services/disability/index.php.

FSA Eligibility for Study Abroad

Virginia Western Community College does not participate in consortium agreements with institutions outside of the United States for purposes of study abroad.

Transfer of Credit Policies

For information on transfer credit earned at another institution and how this credit may be eligible for transfer to Virginia Western, please visit the Transcript Evaluation site at http://www.virginiawestern.edu/services/records/transcriptevaluation.php.

For information on advanced standing credit for previous academic study, occupational experience, military training, and credit by exam (CLEP, AP, IB), please visit the Advanced Standing Credit site at http://www.virginiawestern.edu/services/records/advancedstanding.php.

As a member of the Virginia Community College System, Virginia Western has guaranteed admission agreements with many of the public four year institutions in Virginia. In addition, the College has articulation agreements with additional programs and institutions in the state. For a complete list of the agreements available to Virginia Western students, please visit the Transfer Agreement site at http://www.virginiawestern.edu/services/transfer/guaranteedadmissions.php.

Transfer information and policies are available at http://www.virginiawestern.edu/services/transfer/index.php.

Contact Information

If you are a prospective student with questions about the admissions process, please contact an Admissions Office representative at admissions@virginiawestern.edu or (540)857-7231.

Penalties and Institutional Policies on Copyright Infringement

For information on copyright policies, digital copyright and file sharing and alternatives for downloading music and movies, please contact the library at 540-857-7303 or visit the copyright website at http://www.virginiawestern.edu/library/policy/copypolicy.php.

Completion, Graduation, Transfer, Retention and Placement Rates

For information on completion, graduation, transfer, retention and placement rates, please review the information below. Additional information can be found through the Virginia Western Fact Book at http://www.virginiawestern.edu/about/ie/factbook.php or from the Institutional Effectiveness office at ie@virginiawestern.edu.

Graduation rate of certificate or degree-seeking, first-time, full-time UG students

Transfer-out rate of certificate or degree-seeking, first-time, full-time UG students

Retention rate reported to IPEDS

Placement of, and types of employment obtained by, graduates

Placement rate

Postsecondary Education and Employment Data published by SCHEV:
http://research.schev.edu/apps/info/Reports.Guide-to-the-Post-Completion-Wages-of-Graduates.ashx
http://research.schev.edu/apps/info/CC_Feedback.Virginia-Western-Community-College.ashx

Disclosures and Gainful Employment Programs

For Gainful Employment disclosures, please use the following link: http://www.virginiawestern.edu/academics/gainfulemployment.php

Campus Crime and Safety Information

The Campus Police Department is dedicated to serving the campus community by creating and maintaining a safe, secure environment that encourages the free flow of ideas and learning. The links below provide the annual campus security statistics and crime report. For additional information on campus security or to request a paper copy of the college's annual security report, please contact the Campus Police Department 540-857-7979.

Emergency Response & Evacuation Procedures

The College has a Crisis Management Plan and a Continuity of Operations Plan to address response to various potential threats and hazards and for continuing business operations and academic programs in the event of a major disaster or event that impacts college facilities. Included in the Crisis Management Plan are procedures for communicating emergencies to the campus community, evacuating facilities, providing shelter-in-place locations and actions to take in the event of lockdown orders. Information regarding these plans may be obtained from the Campus Police Department, Dean of Student Services, or the Human Resources Department through the links and numbers listed below.

  • Crisis Management
  • Campus Security/Campus Safety Video
  • Campus Police Department - 540-857-7979 - College Services Building - South Campus
  • Dean of Student Services - 540-857-6348 - Chapman Hall, C102 - South Campus
  • Human Resources Department - 540-857-7282 - Fishburn Hall, F003 - North Campus

Drug and Alcohol Abuse Prevention

For information on the drug and alcohol abuse prevention please see the information available on the college website at http://www.virginiawestern.edu/services/intervention/substanceabuse.php. For additional information, contact the Intervention Counselor at 540-857-6711 or Human Resources at 540-857-7282.

Textbook Information

For textbook information, including the International Standards Book Number (ISBN) and retail price, please contact the college’s bookstore 540-857-7334 or use the following link: VWCC Bookstore

Loan Counseling

For information on Student loan counseling, contact the Financial Aid Office by phone at 540-857-7331, by email at finaid@virginiawestern.edu or through the financial aid website at this link: Federal Direct Student Loans/Loan Entrance and Exit Counseling.

Voter Registration

Virginia Western encourages all students to register to vote. To obtain a voter registration form or for more information on voter registration, please use the following link:

Voter Information

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