Student Services

Official E-mail Communications with Students

VCCS has established e-mail as a primary vehicle for official communication with students. An official VCCS Gmail e-mail address has been established and assigned by the VCCS and the colleges for each registered student, and current faculty and staff member. All communications sent via e-mail will be sent to the students Gmail address. Faculty members will use their official VWCC e-mail address to communicate with a student registered in their classes and administrative units will correspond with students via this address.

The VCCS expects that students will receive and read e-mail in a timely manner. Students are expected to maintain their accounts and check their e-mail periodically so that new mail will be properly received and read. A student's failure to receive and read official college communications delivered to their Google e-mail address in a timely manner does not absolve that student from knowing and complying with the content of such communications.

While students are allowed to redirect e-mail from their official VCCS e-mail address to another address (e.g. @hotmail.com, @aol.com), they do so at their own risk. The VCCS is not responsible for the handling of e-mail by other service providers. Having e-mail redirected does not absolve students from knowing and complying with the content of the communication sent to their official College e-mail address.

  • Temporary restriction of the violator's computing resource access for a fixed period of time, generally not more than six months.
  • Restitution for damages, materials consumed, machine time, etc. on an actual cost basis. Such restitution may include the costs associated with determining the case facts.

In the event that a student is the offender, the accuser should notify the Vice President of Academic and Student Affairs. The VP, in cooperation with the CIO, will determine the appropriate disciplinary actions that may include but are not limited to:

  • Temporary restriction of the violator’s computing resource access for a fixed period of time, generally, not more than six months.
  • Restitution for damages, materials consumed, machine time, etc. on an actual cost basis. Such restitution may include the cost associated with determining the case facts.
  • Disciplinary action for student offenders shall be in accordance with the college student standards of conduct.
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