Student Services :: Disability Services

Documentation Guidelines

In order to determine eligibility for Student Support Services on the basis of a self-disclosed disability and to evaluate specific needs for requested accommodations or auxiliary aids, Student Support Services will need documentation of the disability. Such documentation must include an evaluation by an appropriate professional, as well as a description of the current impact of the disability as it relates to the accommodation request. As appropriate to the disability, the documentation should include the following elements:

  • A diagnostic statement identifying the disability, date of the most current diagnostic evaluation, and the date of the diagnosis if known
  • A description of the diagnostic tests, methods, and/or criteria used
  • A description of the current functional impact of the disability, which includes specific test results and the examiner's narrative interpretation
  • Treatments, medications, or assistive devices/services currently prescribed or in use, including a description of the mediating effects and potential side effects from such treatments
  • A description of the expected progression or stability of the impact of the disability over time, particularly the next five years
  • If known, a history of previous accommodations and their impact as well as accommodations recommended at this time
  • The credentials of the diagnosing professional if not clear from the letterhead or other forms
  • The diagnosing professional cannot be a family member
  • The diagnosis must be on official letterhead or agency forms
  • No prescription pad diagnosis will be accepted

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