Faculty Handbook Index
WELCOME!
July 2008 (Revised)
PREFACE
The Virginia Western Community College (VWCC) Faculty Handbook is a resource document that provides VWCC faculty with information about the policies and procedures which affect their employment and which assist them in carrying out their duties and responsibilities. Most of the policies and procedures that govern VWCC faculty are prescribed by the Virginia Community College System (VCCS) and apply to faculty throughout the VCCS. These system wide policies and procedures are provided in the VCCS Policy Manual. Local policies, procedures, and issues that apply specifically to the faculty at VWCC are provided in the VWCC Faculty Handbook. The Topical Index in the VWCC Faculty Handbook identifies the topics that are available in both the Handbook and the Policy Manual so that VWCC faculty will have a single reference to all of the policies and procedures and can quickly find where information is located without having to hunt through separate indexes.
Faculty have access to hard copies of the VCCS Policy Manual and the VWCC Faculty Handbook through the college’s library and division offices. Faculty also have access to the VCCS Policy Manual and the VWCC Faculty Handbook through the Faculty Information icon on everyone’s desktop on their PC. Double click the faculty information icon and it will go directly to the Faculty Information page. At this point, the following links are available: VWCC Faculty Handbook, Topical Index, VCCS Policy Manual, Memos from the Chancellor, Master Course File and the Fact Book.
It is important for VWCC faculty to remember that they are responsible for complying with both the system wide procedures as set forth in the VCCS Policy Manual and the local policies and procedures as set forth in the VWCC Faculty Handbook. Faculty will be notified in writing when changes and revisions are being made to either document. Questions concerning areas that are not covered in either the VCCS Policy Manual or the VWCC Faculty Handbook should be directed to the Vice President of Academic and Student Affairs.
It is the policy of the Virginia Community College System and Virginia Western Community College to maintain and promote equal employment and educational opportunities without regard to race, color, sex, age, religion, national origin, or other non-merit factors. For further information, contact the Title IX Coordinator in Chapman Hall, Room 102, 857‑6067 or the Section 504 Coordinator, S102, 857-7286. TTY number is “711” or 1-800-828-1120.
Express Yourself
TABLE OF CONTENTS
I. Mission Statement and Strategic Planning Goals
II.1.0 Academic Calendar for 2008-09 and 2009-2010
II.2.0 Exam Schedules 2008-2009
III. Faculty Salary Plan
III.1.0 Faculty Compensation Plan
III.2.0 Faculty Salary Schedule
III.3.0 Overload Pay/Summer School Pay/Workload Credits for Special Activities
IV.1.0 Procedures for the Employment of Full-time and Part-time Employees
IV.2.0 Criminal History and Motor Vehicle Record Investigations
IV.3.0 Return-to-Work Policy
VI. Faculty Evaluation and Merit Plan
VI.1.0 Faculty Evaluation
VI.2.0 Merit Recognition
VI.3.0 Faculty Evaluation Plan and Merit Recognition
VI.4.0 Evaluation Procedural Guidelines
VII. Professional Development Plan
VIII. Educational Aid Policy
X. Library
X.1.0 Mission Statement
X.2.0 Policy for Library Orientation
X.3.0 Book Selection Policy
XI. Grant Proposal Policy and Procedures
XI.1.0 Grant Proposal Policy and Procedures
XI.2.0 Grant Application Approval Form
XI.3.0 Grant Proposal Application Process
XII.1.0 Computer Lab Use Policy
XII.2.0 Computer Guidelines - Student/Patron Ethics Agreement
XII.3.0 Employee Ethics Agreement
XIII. Clean-Air Guidelines
XIV. Harassment Policy and Procedures
XIV.1.0 Policy Statement for Sexual Harassment
XIV.2.0 Policy for Prohibition of Sexual Harassment of Students
XIV.3.0 Policy Statement for Workplace Harassment
XV. Conduct
XV.1.0 Campus Civilty
XV.2.0 Responding to Disorderly Conduct
XV.3.0 Policy on Consensual Relations
XVI. Solicitations Policy
XVII. Substance Abuse
XVII.1.0 Drug and Alcohol Abuse Prevention Information
XVII.2.0 Virginia Laws Pertaining to the Unlawful Possession or Distribution
of Controlled Substances, Illicit Drugs and Alcohol
XVII.3.0 Substance Abuse Plan
XVIII. AIDS Policy
XIX. A Guide to Accommodating People with Disabilities
XIX.1.0 Section 504 Regulation
XIX.2.0 Students with Disabilities
XIX.3.0 Suggestions for Classroom Accommodations
XIX.4.0 Accommodations for Attention Deficit with/without Hyperactivity Disorder (ADD/ADHD)
XIX.5.0 Accommodations for Blind/Visually-Impaired Students
XIX.6.0 Accommodations for Students with Head Injuries (Opened or Closed)
XIX.7.0 Accommodations for Students Who are Deaf/Hearing Impaired
XIX.8.0 Accommodations for Students with Psychological/Emotional Illnesses
XIX.9.0 Accommodations for Students with Mobility/Coordination Impairments
XIX.10.0 Accommodations for Students with Seizure Disorders
XIX.11.0 Accommodations for Students with Learning Disabilities
XIX.12.0 Accommodations for Students with Chronic Health Impairments
XIX.13.0 Policy on Hearing Impaired Students
XIX.14.0 Notetakers
XIX.15.0 Grievance Procedure
XIX.16.0 How a Student with a Disability Accesses Service
XIX.17.0 General Documentation Guidelines
XIX.18.0 Policy Regarding Personal Aids & Services for Students with Disabilities
XIX.19.0 Stipulations for Assistance Animals
XX. Guideline for College Retirement Functions
XXI. Honoraria Policy
XXII. Guidelines for International Education and Travel Abroad
XXII.1.0 Guideline for Faculty Traveling Abroad without Students
XXII.2.0 Guidelines for Faculty Traveling Abroad with Groups
XXII.3.0 Guidelines for Teaching Courses Abroad
XXII.4.0 Guidelines for Applying for an International Professional Development Grant
XXIII. Safety Procedures
XXIII.1.0 Evacuation Procedures, Crisis Management Plan (forthcoming)
XXIII.2.0 First Aid
XXIII.3.0 Hazard Communication and Related Issues
XXIII.4.0 Employee Identification Card Policy
XXIV. Guidance for Inclement Weather and Emergency Conditions/College Office Closing Procedures
XXIV.1.0 College Office Closing Procedures Inclement Weather Delayed Schedule
XXV. Children & Pets on Campus
XXVI. Offices and Services
XXVI.1.0 Location of Offices and Services
XXVI.2.0 Miscellaneous Information
XXVII. Instructional/Registration Information
XXVIII. Tax Sheltered Annuity Program (TSA) Guidelines
XXIX. Policy on Private Fundraising
XXIX.1.0 Policy and Procedures on Fund Raising
XXIX.2.0 Gift Acceptance and Reporting Policy
APPENDICES
III. Copyright Policy and Procedure
IV. Appointments and Committee
V. Topical Index – VWCC Faculty Handbook & VCCS Policy Manual