Faculty & Staff

Required Rosters

Deadlines for these rosters are extremely important. Please check your email and mailbox regularly. Please help us by getting these to us on time.

Class Rosters

You can access your class rosters through PeopleSoft (see instructions in Navigate My VWCC). Please check your class roster regularly. You should check them before each class during the drop/add period as your roster will change during that time. You should check it every week or two during the rest of the semester, specifically looking for students who are either mysteriously dropped or added from your class. If you find such a situation, call, or have the student call, the Admissions Office immediately. It is very important that these situations be resolved prior to grade rosters being generated toward the end of the semester.

No-Show Roster

The no-show roster is used to report any student that has never attended an in-class class or has never made contact with a distance learning faculty member. If they attended at least one class or contacted a distance faculty member do not report them, even if you have not heard from them since then. This roster is driven by the financial aid process. Failure to comply could put the college's ability to give federal financial aid in jeopardy, making this an important process.

These rosters will be put in your mailbox shortly after the start of classes and an email will be sent letting you know that they are there. Please use only the rosters that are provided for you and return them by the due date.

If you report a student on the roster, please be sure to remove them from your Blackboard site. This is important as we have had a number of circumstances where students decide later in the semester to start participating and complete work in Blackboard. This puts the college in an awkward position.

When students are dropped, they will not receive a refund of their tuition, they will not be reinstated, and they will not receive financial aid for the class.

Withdrawal Roster

Because students figured out quickly that they could come to one class, avoid being turned in as a no-show, then drop out and continue to receive financial aid, we started using the withdrawal roster. This roster comes out at the 60% mark of the semester, just before the last day to withdraw without a grade penalty. Please turn in any student that has stopped attending your class on this roster. This roster is more difficult in that sometimes it is hard to know if a student has stopped attending. Please do your best and ask if you have a student that you are unsure about. If they have stopped and you don't catch them, they will be caught on the grade roster. Like the no-show roster, please use the roster that is provided for you. Unlike the no-show roster, don't remove the student from Blackboard, but rather make the course unavailable to them.

Grade Rosters

Grade rosters are done in PeopleSoft (see instructions in Navigate My VWCC). The due date for these is firm. Please have these in by the due date at 9:30 a.m. The academic division office will call those who have not turned in their grades on time. The Records Office posts grades for the college at one time. Any late grades should be entered through MyVWCC, notify the academic division office and the Registrar/Records Office who will complete the grade entry.

After entering a grade of F, U, or R in the Roster Grade field, the Last Date of Attendance field will appear. Click in the Last Date of Attendance field and enter the correct date as indicated below:

Students who stopped attending/participating in the course prior to the course end date
Preferred! Enter the Actual Last Date of Attendance (student stopped attending/participating in the course and the last date of attendance is known) – In this case the faculty member knows when the student stopped attending/participating in the course. The student’s actual last date of attendance should be entered.
OR
Enter 01/01/1900 (unknown Last Date of Attendance/student stopped attending/participating in course)—In this case, the faculty member does not know when the student stopped attending/participating. The placeholder date of 01/01/1900 indicates that the last date of attendance/participation is unknown. Using this date equates to the faculty member not knowing when the student stopped attending/participating in the class.

Students who attended/participated/completed the entire course and failed to satisfactorily complete the course requirements earning a grade of F, U, or R
Enter the last date of the semester/class end date (not last day the class actually met).
For regular session classes the end date of the semester must be entered in the Last Date of Attendance field. For 5W1 and 5W2, use the end date of that session. Please refer to the Academic Calendar found on the Faculty Resources page. The start and end dates for the class appear in the group box located at the top of the self-service grade roster.

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