Skip to main content

Spring 2020 priority registration is open!
Schedule an advising appointment to qualify | View the class schedule

Academics

Community College Access Program

Frequently Asked Questions

Click on a question to read the answer!

>> What is the Community College Access Program (CCAP)?

CCAP is a public/private partnership that pays the cost of tuition for three years at Virginia Western Community College if a qualified student does not have sufficient financial aid to pay tuition costs. CCAP supports as many qualified students as possible based on student need and funds available for each locality.

>> How do I know if I am eligible for CCAP?

To be eligible for consideration for CCAP, you must:

  • Meet certain residency requirements based on locality:
    • Botetourt County: Reside in Botetourt County and attend one or more of the county's public high school(s) or private school for junior and senior years. May reside in Botetourt County and be homeschooled for junior and senior years.
    • Craig County: Reside in Craig County and attend the county's public high school for junior and senior years.
    • Franklin County: Reside in Franklin County and attend the county's public high school or private school for junior and senior years. May reside in Franklin County and be homeschooled junior and senior years.
    • Roanoke City: Reside in Roanoke City and attend one or more of the city's public high school(s) for junior and senior years.
    • Roanoke County: Reside in Roanoke County and attend a public high school or private school in any of the six localities served by Virginia Western for junior and senior years. May reside in Roanoke County and be homeschooled junior and senior years.
    • Salem: Reside in City of Salem and attend the city's high school or private school for junior and senior years. May reside in City of Salem and be homeschooled junior and senior years.
  • Graduate high school with the following minimum cumulative grade point average (GPA) based on the locality from which you are applying:
    • Botetourt County = 2.5 GPA
    • Craig County = 2.5 GPA
    • Franklin County = 2.5 GPA
    • Roanoke City = 2.0 GPA
    • Roanoke County = 2.5 GPA
    • Salem = 2.5 GPA
    • Note: CCAP does not round up the grade point average (GPA) when determining eligibility.
  • Meet the February 1, 2020 deadline for submission of all application requirements listed on the 2020 CCAP checklist including:
    1. Submitting a Virginia Western Community College application (must include social security number);
    2. Completing the online 2020 CCAP application;
    3. Meeting defined academic placement measures; and
    4. filing the 2020-2021 Free Application for Federal Student Aid (FAFSA).
  • Enroll at Virginia Western in a degree/diploma/certificate program that meets the federal financial aid requirements in the fall semester immediately following your 2020 high school graduation.

>> Must I provide my social security number (SSN) on my Virginia Western application?

If you have a social security number, you must provide it on the Virginia Western application so that the Office of Financial Aid can obtain your FAFSA from the U.S. Dept. of Education. The SSN provided on the Virginia Western application is matched with the SSN provided on your FAFSA. If you did not include an SSN or included an incorrect SSN on the Virginia Western application, then the college cannot determine what financial aid you are eligible to receive. In addition, if the financial aid status cannot be determined, you will not be eligible for consideration of the CCAP scholarship.

>> How do I know if my Social Security Number (SSN) is on my VWCC Student Center account?

  1. Log on to your Student Center account.
  2. Click on the general info tab.
  3. Scroll down to the section called National ID.
  4. If 4 digits are listed, then your SSN is on file. If you see only Xs, then your SSN is not on file.

>> How can I add my Social Security Number (SSN) to my VWCC Student Center account?

To add your social security number to your student account, you may do one of the following:

  • Submit a Notification of Change form (PDF) with a copy of your social security card to the Records Office in Chapman Hall.
  • Attend your high school's Virginia Western Advising Day with VWCC recruiters and provide documentation with your social security number to them. Accepted documentation is:
    • social security card
    • tax return showing social security number
    • Student Aid Report (from FAFSA.gov) document showing social security number
    • high school document showing social security number

>> Will CCAP pay for a qualified student to enroll in a short-term Workforce credential or certificate program instead of an academic program of study?

Students accepted in CCAP from Craig County, Franklin County, Roanoke City, Roanoke County and Salem may enroll in a Workforce credential or certificate program.

>> May home-schooled and/or private school students apply to CCAP?

Botetourt County, Franklin County, Roanoke County and City of Salem permit homeschooled and private school students to apply for CCAP if the student has resided in their respective locality for a period of time comparable to a public high school student's junior and senior years of high school.

>> I want to apply to CCAP online at https://virginiawestern.academicworks.com/users/sign_in, but I do not remember my MyVWCC password. How can I reset my password?

>> If I am not eligible for CCAP, may I attend Virginia Western anyway?

Yes, you may! If you receive notification from the Educational Foundation that you are not eligible for CCAP, it does not mean that you cannot attend Virginia Western. CCAP is only one way to pay college tuition. The Virginia Western Office of Financial Aid, located in Chapman Hall on campus, will be glad to assist you in determining what other funding resources such as scholarships, grants or loans are available. Call 1-855-874-6690 (press 1), email , or visit the Enrollment Center Room C108 Chapman Hall (no appointment necessary).

>> What are Academic Placement Measures?

Virginia Western uses Academic Placement Measures to determine a student's readiness for college-level English and math courses. The measures used to determine readiness are the evaluation of one or more or a combination of placement test scores, high school GPA, SAT or ACT scores, or developmental coursework.

>> What Academic Placement Measures Must Be Met for CCAP Eligibility?

  • Take English and Math placement tests and meet minimum test requirements for CCAP acceptance. Minimum Requirements: English test—Pass ENF 2 or better / Math test—pass at least 3 out of 5 sections.
  • Minimum Placement Measures — high school transcript may reflect 3.0 GPA or 2.7 GPA and completion of Algebra 2. Or student may pass Math SAT with 510 / ACT with 19, English SAT ERW with 460 / ACT with 15.
  • CCAP applicant must confirm with the VWCC Recruitment team, Allison Dooley or Rebecca Kraemer that you meet the testing requirement or the alternative placement measures before the application deadline to ensure success.
  • How to confirm?
    Attend your high school’s VWCC Advising Day. Visit www.virginiawestern.edu/recruitment for schedule. Sign up for an appointment in your high school Guidance Office.
  • Email Allison Dooley at or Rebecca Kraemer at to ask them to review your record to confirm placement measure requirements are met for CCAP.

>> What is the FAFSA submission deadline for the CCAP application process?

The 2020-2021 FAFSA must be submitted by February 1, 2020 in order for the financial aid review process to begin. The financial aid review process must be completed by March 13, 2020 for CCAP eligibility.

>> How do I know if my financial aid review process is complete?

Once your financial aid review process is complete, the Office of Financial Aid will send you a financial aid award notification via the Message Center on your student account. You receive this notification even if you do not qualify for any financial aid.

>> I have completed my FAFSA and enrolled in my classes for the semester. How do I calculate my financial aid award?

To receive fiancial aid, you first must be admitted to and enrolled in an eligible associate degree or certificate program. Certificate programs requiring fewer than 16 credits do not qualify.

VWCC calculates financial aid eligibility based on the number of credits for which you enroll:

  • Full-time: 12 or more credit hours
  • 3/4 Time: 9-11 credit hours
  • 1/2 Time: 6-8 credit hours
  • Less than 1/2 Time: 1-5 credit hours

Credit hours taken for audit do not count in this calculation. You must enroll at least half-time in order to be considered for Federal Work-Study, SEOG, COMA, Federal Stafford Loan, and PLUS support. You must enroll full-time to be considered for VGAP support. You must enroll for 1-8 credits to be considered for PTAP support. The Pell Grant does not have a minimum enrollment requirement, but is prorated based on enrollment level.

>> I am a high school senior and dual-enrolled at Virginia Western. How do I apply to CCAP?

Dual enrolled students have already completed step 1 on the CCAP checklist – submit a Virginia Western application. (See checklist at virginiawestern.edu/ccap/apply) To make sure the Virginia Western application is active and all information is up-to-date and valid, dual-enrolled students should attend a Virginia Western Advising Day at their high school. At this event, VWCC Student Services representatives will confirm your Virginia Western application status, help you to complete the required program/plan change form, evaluate your current placement test scores and verify that your social security number is on your Virginia Western student account. You will also receive guidance on filling out the CCAP application. Check the Virginia Western Recruitment calendar to learn when Virginia Western representatives will be at your high school.

>> If I am homeschooled or attend a private school in one of the four localities that permits students to apply to CCAP (Botetourt County, Franklin County, Roanoke County or Salem) and I am a dual-enrolled student at Virginia Western. How do I apply to CCAP?

Contact the Virginia Western Enrollment Center at 1-855-874-6690 or by email at . Ask for a phone or in-person appointment with a representative of Virginia Western Student Services. The VWCC Student Services representative will confirm your Virginia Western application status, help you to complete the required program/plan change form, evaluate your current placement test scores and verify that your social security number is on your Virginia Western student account. You will also receive guidance on filling out the CCAP application.

>> What is a program/plan change form?

A program/plan change form is a document that a student submits to the Virginia Western Records Office declaring what program of study he/she will pursue while taking classes at Virginia Western. To change from being a dual-enrolled high school student to a Virginia Western college student, this form must be provided by the student to the college. The "Change Your Program of Study" form is located here (PDF).

>> Does my GPA from dual-enrollment classes at Virginia Western affect my CCAP eligibility?

It does not affect your initial acceptance in CCAP, but it does affect your continued eligibility. The Educational Foundation uses your final high school cumulative GPA to accept you into CCAP and your Virginia Western cumulative GPA to determine your continued eligibility for CCAP after you are accepted. If you completed dual enrollment courses with Virginia Western while in high school, you will have a Virginia Western cumulative GPA the fall semester you begin CCAP. Your cumulative GPA determines your continued eligibility for CCAP at the end of each semester.

>> What if I cannot attend my high school's Virginia Western Advising Day?

You must email Allison Dooley at or Becky Kraemer at for guidance on your next steps to apply to CCAP. They will confirm if you are meeting the requirements for the CCAP application process.

>> If I am homeschooled or attend private school, what do I do about the Virginia Western Advising Day?

You must email Allison Dooley at or Becky Kraemer at for guidance on your next steps to apply to CCAP. They will confirm if you are meeting the requirements for the CCAP application process.

>> If I complete all parts of the CCAP application process does that mean I will automatically receive CCAP to cover my tuition and fees?

No, it does not. Conditional acceptance in CCAP is dependent on:

  1. Meeting the eligibility requirements and successfully completing all parts of the CCAP application process.
  2. Availability of CCAP funding. CCAP is dependent upon support annually from public and private funding sources. The amount of CCAP funds available to award may vary from year to year.

>> When will I hear if I have been accepted to CCAP or not?

The Educational Foundation will notify students with a CCAP conditional acceptance email by end of March 2020. The email will be followed by a letter to your home containing information upon which you will need to act. If you are conditionally accepted, you must attend a mandatory CCAP acceptance meeting with a parent or guardian in mid-April 2020. The exact dates of the mandatory acceptance meetings will be indicated in the CCAP conditional acceptance notification. At the mandatory Conditional Acceptance meeting, students sign their CCAP agreement detailing the requirements to participate in CCAP with the Educational Foundation. Failure to attend the mandatory CCAP Acceptance meeting will result in you losing CCAP eligibility.

>> What do CCAP conditional acceptance and CCAP final acceptance mean?

When a student completes the CCAP application process, meets the eligibility requirements, and sufficient funding is available in the student’s locality, the applicant will be notified that they are conditionally accepted in CCAP. It is a 'conditional' acceptance because at the time of notification, end of March 2020, the Educational Foundation will not have received the final high school academic transcripts which verify the final high school cumulative GPAs. Therefore, CCAP acceptance will only be conditional. Once the Educational Foundation receives the student’s final transcript and confirms that the final high school GPA meets the CCAP requirement for his/her locality, the student will receive notification of 'final acceptance' in CCAP.

>> May I participate in CCAP even if I am receiving full financial aid?

Yes, if accepted in CCAP, you may participate in the program even if you have full financial aid. The Community College Access Program provides funding for tuition for up to and including 15 credits for CCAP accepted students who have no financial aid or insufficient financial aid to cover tuition. CCAP participants receiving full financial aid do not receive CCAP funds, but are still required to meet all CCAP deadlines and requirements to maintain eligibility for the program in future semesters. It is important to remain in CCAP because your financial situation may change from year to year altering your financial aid eligibility.

>> If I apply for, but am not accepted in CCAP as a high school senior, may I apply for CCAP again next year?

No, only public high school seniors (or equivalent private school or homeschool students in the specified localities) may apply. But you may still attend Virginia Western with other funding resources to pay tuition.

>> I have been accepted in CCAP and my student account shows that I have a balance due for my tuition or no anticipated aid. Will my classes be dropped for non-payment?

No. A HOLD is placed on all qualified CCAP student accounts until the appropriate time for CCAP student funding to be added to your student account. This occurs before the start of the upcoming semester classes. Be aware that when you enroll in classes, a balance due is created on your student account for the tuition and fees for those courses. The balance due remains on your student account until which time the college processes financial aid, loans, CCAP awards and scholarships to pay tuition bills each semester.

>> What additional criteria do I need to meet to REMAIN eligible for CCAP?

The additional criteria that students must continue to meet to remain eligible for participation in the program are:

  • The student must maintain a cumulative overall GPA to remain eligible for CCAP funds, based on the locality program for which you are accepted:
    • Botetourt County = 2.5 GPA
    • Craig County = 2.5 GPA
    • Franklin County = 2.5 GPA
    • Roanoke City = 2.0 GPA
    • Roanoke County = 2.5 GPA
    • Salem = 2.5 GPA
    • Students who do not maintain the above cumulative GPA at the end of any semester will not be eligible to receive CCAP funds during any subsequent semester.
  • A student in CCAP must enroll in a minimum of 9 credit hours. CCAP will pay tuition for a maximum of 15 credit hours per semester in a specific program of study. CCAP fund may be used only for courses in the student's program of study.
    NOTE: CCAP will pay for up to eight (8) developmental credits (if needed) during the first year of the program.
  • If, in any semester, a student falls below the required 9 credit minimum enrollment and/or minimum required GPA, the student will no longer be eligible for CCAP funding in future semesters.
  • Incoming first year CCAP students are required to attend a Virginia Western Discover orientation session.
  • Students must complete a 4 hour Service Learning Project during the fall and spring semesters each year they participate in the program.

>> If I am accepted into CCAP and do not fulfill the requirements of the program as detailed in the agreement I signed with the Educational Foundation what will happen?

If you do not fulfill the requirements of CCAP as detailed by the agreement you sign each year with the Educational Foundation, you will no longer be eligible for CCAP in future semesters. You do not repay CCAP for any funds awarded. You may continue taking classes at Virginia Western, even though you are not in CCAP. You will need to use other funding resources to use to pay tuition then. The Office of Financial Aid in Chapman Hall will be glad to assist you.

>> May I take online courses as a CCAP student?

Yes, CCAP students may take online courses if needed for their program of study. It is the responsibility of the student to consult with an academic advisor to select the course that best suits his/her learning style and program of study requirements.

>> Is the cost of summer tuition covered by CCAP?

Yes, CCAP will pay for up to and including six (6) credits of summer courses only for eligible first year CCAP students who 1) successfully complete the spring 2020 semester meeting all CCAP requirements and 2) do not have sufficient financial aid to pay tuition for up to six (6) credits. Courses must be in your program of study. CCAP will not pay for any developmental course credits during the summer semester after your first year of CCAP (fall and spring semesters).

>> What happens if I don't achieve the minimum GPA required for CCAP when taking summer classes?

If your cumulative GPA falls below the required GPA for CCAP due to summer class grades, you will not be eligible for CCAP in any future semesters, including your second year at Virginia Western.

Will CCAP pay for me to take courses at another Virginia Community College?

No, if a course is in your program of study and offered at Virginia Western, CCAP will not pay for you to take courses at another college.

>> How do I update my contact information if it changed after I applied to CCAP?

It is imperative that you inform the Educational Foundation of any change to your physical address, email address, telephone, or any other important contact information. To update your information, email , using the words "Contact Info Update" in the subject line. Include your name and student ID# in body of message. You should also log onto your Virginia Western student account at MyVWCC and update your contact information.

>> What is the CCAP Service Learning Project?

The CCAP Service Learning Project is a 4-hour volunteer project performed by the CCAP student each semester with a non-profit organization of the student's choice, approved by the Educational Foundation prior to the date of service. A list of available community organizations is provided to the CCAP student at the beginning of each semester.

>> Will I have to apply for 2nd Yr. CCAP in 2020?

YES! If you plan to attend Virginia Western for a second year and participate in 2nd Yr. CCAP, then you MUST submit an online 2nd Yr. CCAP application between October 1, 2019 and February 1, 2020. The deadline to complete the 2nd Yr. CCAP application is February 1, 2020. Information about the application will be sent to you later in the fall semester. Failure to submit the 2nd Yr. CCAP application by the required deadline will cause you to lose your CCAP eligibility for your 2nd Yr. at Virginia Western.

>> If I continue in CCAP for my second year, will I have to complete a 2020-2021 FAFSA?

YES! CCAP students must submit and complete the FAFSA each year of participation in CCAP. The 2020-2021 FAFSA is available starting October 1, 2019 at www.fafsa.ed.gov. The deadline to submit the 2020-2021 FAFSA for CCAP eligibility is February 1, 2020.

>> I am a 2nd Yr. CCAP student. May I apply for a 3rd Yr. of CCAP funding?

Students participating in their 2nd year of CCAP in 2019-2020 may apply for and participate in a 3rd year of CCAP. Applications for 3rd Yr. CCAP and the 2020-2021 FAFSA must be submitted by February 1, 2020.


The information contained within the CCAP Frequently Asked Questions above is provided by and the responsibility of the Virginia Western Educational Foundation, Inc. This information is subject to change without notice.

CCAP Logo

Contact Us

Phone: 540-857-7544
Fax: 540-857-6370
TTY: 800-855-2880 All users: 711
Email:

Have a question? Click here!

Stay Connected with CCAP

Sign up for important CCAP updates about application deadlines, CCAP information sessions, FAFSA workshops and more. Text CCAP2019 to 31996, or enter your mobile phone number below.

Powered by SlickText.com