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Community College Access Program

Frequently Asked Questions

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>> What is the Community College Access Program (CCAP)?

CCAP is a public/private partnership that makes college available tuition-free to current-year graduates of public high schools in the localities of Botetourt County, Craig County, Franklin County, Roanoke City, Roanoke County and Salem. Home-schooled and private school seniors from Franklin County, Roanoke County and the City of Salem may also apply.

CCAP covers the cost of tuition for three years at Virginia Western Community College if a qualified student does not have sufficient financial aid to pay tuition costs. CCAP supports as many qualified students as possible based on student need and funds available for each locality.

>> How do I know if I am eligible for CCAP?

To be eligible for consideration for CCAP, you must:

  • Attend a high school your junior and senior years in one locality and graduate from a high school in the same locality: Botetourt County, Craig County, Franklin County, Roanoke City, Roanoke County and Salem. You must also have resided for two years in the same locality where you attended high school for your junior and senior years.
  • Graduate high school with the following minimum cumulative grade point average (GPA) based on the locality from which you are applying:
    • Botetourt County = 2.5 GPA
    • Craig County = 2.5 GPA
    • Franklin County = 2.5 GPA
    • Roanoke City = 2.0 GPA
    • Roanoke County - 2.5 GPA
    • Salem = 2.5 GPA
    • Note: CCAP does not round up the grade point average (GPA) when determining eligibility.
  • Meet the February 16, 2018 deadline for submission of all application requirements listed on the 2018 CCAP checklist including:
    1. completing the online 2018-2019 CCAP application;
    2. meeting academic placement measures; and
    3. filing the 2018-2019 Free Application for Federal Student Aid (FAFSA).
  • Enroll at Virginia Western in a degree/diploma/certificate program that meets the federal financial aid requirements in the fall semester immediately following your 2018 high school graduation.

>> If I am not eligible for CCAP, may I attend Virginia Western anyway?

Yes, you may! Receiving notification from the Educational Foundation that you are not eligible for CCAP, does not mean that you cannot attend Virginia Western. CCAP is only one of the ways to pay college tuition. The Virginia Western Office of Financial Aid, located in Chapman Hall on campus, will be glad to assist you in determining what other funding resources such as scholarships, grants or loans are available. Call 1-855-874-6690, email , or visit the Enrollment Center Room C108 Chapman Hall (no appointment necessary).

>> What are Academic Placement Measures?

Virginia Western uses Academic Placement Measures to determine a student’s readiness for college-level English and math courses. The measures used to determine readiness are the evaluation of one or more or a combination of placement test scores, high school GPA, SAT or ACT scores, or developmental coursework.

To submit an SAT/ACT or unofficial high school transcript for academic placement determination please email Allison Dooley ( ) or Becky Kraemer ( ).  Once submitted, they will evaluate your documentation and respond by email with a determination of your academic placement.

To view a list of qualifying scores and GPAs go to http://virginiawestern.edu/about/policies/I-7.php.

>> May home-schooled and/or private school students apply to CCAP?

Franklin County, Roanoke County and City of Salem permit homeschooled and private school students to apply for CCAP if the student has resided in their respective locality for a period of time comparable to a public high school student’s junior and senior years of high school.

>> I am a dual-enrolled high school student. How do I apply to CCAP?

Dual-enrolled students should attend a Virginia Western Advising Day at their high school. At this event, VWCC Student Services representatives will confirm your Virginia Western application status, help you to complete the required program/plan change form, evaluate your current placement test scores and verify that your social security number is on your Virginia Western student account. You will also receive guidance on filling out the CCAP application. Check the Virginia Western Recruitment calendar at https://www.virginiawestern.edu/recruitment/index.php.

>> What is a program/plan change form?

A program/plan change form is a document that a student submits to the Virginia Western Records Office declaring what program of study he/she will pursue while taking classes at Virginia Western. To change from being a dual-enrolled high school student to a Virginia Western college student, this form must be provided to the college.

>> Does my GPA from taking dual-enrollment classes at Virginia Western affect my CCAP eligibility?

It does not affect your initial acceptance, but it does affect your continued eligibility. The Educational Foundation uses your final high school cumulative GPA to accept you into CCAP and your Virginia Western cumulative GPA to determine your continued eligibility for CCAP once accepted. If you completed dual enrollment courses with Virginia Western while in high school, you will have a Virginia Western cumulative GPA the fall semester you begin CCAP. Your cumulative GPA determines your continued eligibility for CCAP at the end of each semester.

>> What if I cannot attend my high school’s Advising Day?

You should email Allison Dooley at or Becky Kraemer at for guidance on your next steps to apply to CCAP.

>> If I complete all parts of the CCAP application process does that mean I will automatically receive CCAP to cover my tuition and fees?

No, it does not. Conditional acceptance in CCAP acceptance is dependent on:

  1. Meeting the eligibility requirements and successfully completing all parts of the CCAP application process.
  2. Availability of CCAP funding. CCAP is dependent upon support annually from public and private funding sources. The amount of CCAP funds available to award may vary from year to year.

>> When will I hear if I have been accepted to CCAP or not?

The Educational Foundation will notify students with a CCAP conditional acceptance letter by March 30, 2018. If you are conditionally accepted, you must attend a mandatory CCAP acceptance meeting with a parent or guardian in mid-April 2018. The exact dates of the mandatory acceptance meetings will be indicated in the CCAP conditional acceptance notification. At the mandatory meeting, students sign their CCAP agreement detailing the requirements to participate in CCAP with the Educational Foundation. Failure to attend the mandatory CCAP Acceptance meeting will result in you losing CCAP eligibility.

>> What do CCAP conditional acceptance and CCAP final acceptance mean?

When a student completes the CCAP application process, meets the eligibility requirements, and sufficient funding is available in the student’s locality, the applicant will be notified that they are conditionally accepted in CCAP. It is a ‘conditional acceptance’ because at the time of notification, March 30, 2018, the Educational Foundation will not have received the final high school academic transcripts which verify the final high school cumulative GPAs. Therefore, CCAP acceptance will only be conditional. Once the Educational Foundation receives the student’s final transcript and confirms that the final high school GPA meets the CCAP requirement for his locality, the student will receive notification of ‘final acceptance’ in CCAP.

>> I have been accepted in CCAP and my student account shows that I have a balance due for my tuition or no anticipated aid. Will my classes be dropped for non-payment?

No. A HOLD is placed on all qualified CCAP student accounts until the appropriate time for CCAP student funding to be added to your student account. This occurs before the start of the upcoming semester classes. Be aware that when you enroll in classes, a balance due is created on your student account for the tuition and fees for those courses. The balance due remains on your student account until which time the college processes financial aid, loans, CCAP awards and scholarships to pay tuition bills each semester.

>> May I participate in CCAP even if I am receiving full financial aid?

Yes, if accepted in CCAP, you may participate in the program even if you have full financial aid. The Community College Access Program provides funding for tuition for up to and including 15 credits for CCAP accepted students who have no financial aid or insufficient financial aid to cover tuition. CCAP participants receiving full financial aid do not receive CCAP funds, but are still required to meet all CCAP deadlines and requirements to maintain eligibility for the program in future semesters. It is important to remain in CCAP because your financial situation may change from year to year altering your financial aid eligibility.

>> If I apply for, but am not accepted in CCAP as a high school senior, may I apply for CCAP again next year?

No, only public high school seniors (or equivalent private school or homeschool students in the specified localities) may apply. But you may attend Virginia Western anyway with other funding resources to pay tuition.

>> What additional criteria do I need to meet to REMAIN eligible for CCAP?

The additional criteria that students must continue to meet to remain eligible for participation in the program are:

  • The student must maintain a cumulative overall GPA to remain eligible for CCAP funds, based on the locality program for which you are accepted:
    • Botetourt County = 2.5 GPA
    • Craig County = 2.5 GPA
    • Franklin County = 2.5 GPA
    • Roanoke City = 2.0 GPA
    • Roanoke County = 2.5 GPA
    • Salem = 2.5 GPA
    • Students who do not maintain the above cumulative GPA at the end of any semester will not be eligible to receive CCAP funds during any subsequent semester.
  • The students must enroll in a minimum of 9 credit hours and may enroll in a maximum of 15 credit hours per semester in a specific program of study for which CCAP will pay tuition. CCAP fund may be used only for courses in the student’s program of study.
    NOTE: CCAP will pay for up to eight (8) developmental credits (if needed) during the first year of the program.
  • If, in any semester, a student falls below the required 9 credit minimum enrollment and/or minimum required GPA, the student will no longer be eligible for CCAP funding in future semesters.
  • Incoming first year CCAP students are required to attend a Virginia Western Discover orientation session.
  • Students must complete a 4 hour Service Learning Project during the fall and spring semesters each year they participate in the program.

>> If I am accepted into CCAP and do not fulfill the requirements of the program as detailed in the agreement I signed with the Educational Foundation what will happen?

If you do not fulfill the requirements of the CCAP as detailed by the agreement you sign each year with the Educational Foundation, you will no longer be eligible for CCAP in future semesters. You do not repay CCAP for any funds awarded. You may continue taking classes at Virginia Western, even though you are not in CCAP. You will need to use other funding resources to use to pay tuition then. The Office of Financial Aid in Chapman Hall will be glad to assist you.

>> May I take online courses as a CCAP student?

Yes, CCAP students may take online courses if needed for their program of study. It is the responsibility of the student to consult with an academic advisor to select the course that best suits his/her learning style and program of study requirements.

>> Is the cost of summer tuition covered by CCAP?

Yes, CCAP will pay for up to and including six (6) credits of summer courses only for eligible first year CCAP students who 1) successfully complete the spring 2018 semester meeting all CCAP requirements and 2) do not have sufficient financial aid to pay tuition for up to six (6) credits. Courses must be in your program of study. The student will inform the Educational Foundation of his or her intention to enroll in summer classes when submitting the required 2nd Year CCAP Application. Be aware that if your cumulative GPA falls below the required GPA for CCAP due to summer class grades, you will not be eligible for CCAP in any future semesters, including your second year at Virginia Western. CCAP will not pay for any developmental course credits during the summer semester after your first year of CCAP (fall and spring semesters).

>> How do I update my contact information if it changed after I applied to CCAP?

It is imperative that you inform the Educational Foundation of any change to your physical address, email address, telephone, or any other important contact information. To update your information, email , using the words “Contact Info Update” in the subject line. Include your name and student ID# in body of message. You should also log onto your Virginia Western student account at MyVWCC and update your contact information.

>> What is the CCAP Service Learning Project?

The CCAP Service Learning Project is a 4-hour volunteer project performed by the CCAP student each semester with a non-profit organization of the student’s choice, approved by the Educational Foundation prior to the date of service. A list of available community organizations is provided to the CCAP student at the beginning of each semester.

>> Will I have to apply for 2nd Yr. CCAP in 2018?

YES! If you plan to attend Virginia Western for a second year and participate in 2nd Yr. CCAP, then you MUST submit an online 2nd Yr. CCAP application between October 2, 2017 and February 16, 2018. Answers you provide on the 2nd Yr. application will also indicate your intent to take a class(es) in summer 2018. The deadline to complete the 2nd Yr. CCAP application is February 16, 2018. Information about the application will be sent to you later in the fall semester. Failure to submit the 2nd Yr. CCAP application by the required deadline will cause you to lose your CCAP eligibility for your 2nd Yr. at Virginia Western.

>> If I continue in CCAP for my second year, will I have to complete a 2018-2019 FAFSA?

YES! CCAP students must submit and complete the FAFSA each year of participation in CCAP. The 2018-2019 FAFSA is available starting October 1, 2017 at www.fafsa.ed.gov. The deadline to submit the 2018-2019 FAFSA for CCAP eligibility is February 16, 2018.

>> I am a 2nd Yr. CCAP student. May I apply for a 3rd Yr. of CCAP funding?

Only students participating in their 2nd Yr. of Roanoke City CCAP may apply for and participate in a 3rd Yr. of CCAP. Applicants for 3rd Yr. CCAP must also submit the FAFSA for the upcoming academic year.


The information contained within the CCAP Frequently Asked Questions above is provided by and the responsibility of the Virginia Western Educational Foundation, Inc. This information is subject to change without notice.

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