Daily Bulletin title

April 15, 2014

Changes to the Travel Estimate Worksheet

The Travel Estimate Worksheet has been updated and now includes instructions for completing the form, as well as helpful guidance to employees regarding travel reimbursements.

The new Travel Estimate Worksheet is available by clicking on Financial and Administrative Services, Travel and Travel Estimate Worksheet (Revised April 11, 2014) or by clicking on the link below:

https://vwconnect.vw.edu/sites/finance/Shared%20Documents/Travel.aspx?PageView=Shared

When submitting your Travel Estimate Worksheet, please keep in mind that it must be submitted in advance to your travel. If requesting approval for lodging rates in excess of the per diem amount, you must provide justification for the overage (up to or exceeding 150%) of the rate. If the rate exceeds 150% of the per diem amount, approval from the Department of Accounts is required in advance of your travel. When you submit your Travel Estimate Worksheet, please attached the per diem calculator, along with any other documentation associated with your travel request (i.e. conference program or agenda). Once your Travel Estimate Worksheet is fully approved, it will be returned to you. Financial Services will no longer be keeping a copy.

When submitting your travel voucher reimbursement form, you will need to attach your pre-approved Travel Estimate Worksheet (original), the per diem calculator, a lodging receipt, an agenda for the conference that shows the meals provided, and any other receipts you seek reimbursement for (i.e. parking, tolls, airline baggage fees). If claiming reimbursement for personal vehicle mileage, please include documentation of the miles traveled (i.e. map quest, google maps, or other source).

IMPORTANT: Please keep in mind that all travel reimbursements must be submitted within 30 days of the date of travel. Any reimbursements submitted more than 30 days after the date of travel may not be reimbursed in accordance with CAPP Topic 20335 Travel.

If you have any questions or need help in completing either the Travel Estimate Worksheet or the Travel Voucher Reimbursement Form, please contact Becky Chauncey at extension 77202.

Thank you for your continued support.

-Cheryl Miller, Vice President of Finance