Daily Bulletin title

April 14, 2014

Changes to the Travel Estimate Worksheet

The Travel Estimate Worksheet has been updated and now includes instructions for completing the form, as well as helpful guidance to employees regarding travel reimbursements.

The new Travel Estimate Worksheet is available by clicking on Financial and Administrative Services, Travel and Travel Estimate Worksheet (Revised April 11, 2014) or by clicking on the link below:


When submitting your Travel Estimate Worksheet, please keep in mind that it must be submitted in advance to your travel. If requesting approval for lodging rates in excess of the per diem amount, you must provide justification for the overage (up to or exceeding 150%) of the rate. If the rate exceeds 150% of the per diem amount, approval from the Department of Accounts is required in advance of your travel. When you submit your Travel Estimate Worksheet, please attached the per diem calculator, along with any other documentation associated with your travel request (i.e. conference program or agenda). Once your Travel Estimate Worksheet is fully approved, it will be returned to you. Financial Services will no longer be keeping a copy.

When submitting your travel voucher reimbursement form, you will need to attach your pre-approved Travel Estimate Worksheet (original), the per diem calculator, a lodging receipt, an agenda for the conference that shows the meals provided, and any other receipts you seek reimbursement for (i.e. parking, tolls, airline baggage fees). If claiming reimbursement for personal vehicle mileage, please include documentation of the miles traveled (i.e. map quest, google maps, or other source).

IMPORTANT: Please keep in mind that all travel reimbursements must be submitted within 30 days of the date of travel. Any reimbursements submitted more than 30 days after the date of travel may not be reimbursed in accordance with CAPP Topic 20335 Travel.

If you have any questions or need help in completing either the Travel Estimate Worksheet or the Travel Voucher Reimbursement Form, please contact Becky Chauncey at extension 77202.

Thank you for your continued support.

-Cheryl Miller, Vice President of Finance

National Library Week – Tip of the Day

Information literacy is an important key to student success. Brown Library wants to partner with faculty and staff to help our students select and use information effectively. Here’s one of the ways we can work together:

Tip #1: Require your students to use scholarly sources for their assignments.

The library has a variety of reliable sources for your students: books, journals and magazines in print; online databases with thousands of articles; eBooks, audiobooks, and online videos; and friendly, knowledgeable staff members to help your students access whatever they need.

Happy National Library Week!

Spring Fling This Friday!

Virginia Western’s Spring Fling 2014

Relax and enjoy Virginia Western's Annual Spring Event!

Friday, April 18
11 a.m. to 2 p.m.
Court of Four Seasons (in front of Brown Library)
Everything is Free!

Wax Hands
Frisbee Spin Art
Caricature Artist
Make Your Own Bracelet
Pucker Power –Candy Sand Art
“Big Red Chair” for Fun Group Photos!
Origami Demonstrations

Free Picnic Lunch and Homestead Creamery Ice Cream

Student Organizations, Campus Departments, Businesses/Community Organizations Special information and promotions for campus!

Spring Fling Art Show Juried Student Art Show on the Pedestrian Bridge from 10 a.m. to 3 p.m. Opportunity to win cash prizes! Pick up an entry form in the Art Gallery or from H213E!

For more information - contact Natasha Lee, Student Activities Coordinator at 857-6326 or nlee@virginiawestern.edu.

Fore more information about the Art Show - contact Sue Thomas at 857-6070 or sthomas@virginiawestern.edu.

Navigate Advising

Now that the Navigate Advising Team is fully staffed, please remember that returning students who are continuing in their program of study will be referred to their faculty advisor if they need academic planning assistance. Returning students who are considering a program change will be referred to the Program Advisor responsible for their prospective major. New students and non-curricular students should be referred to the Advising Center to meet with a New Student Advisor.

Please refer students needing assistance searching for available class times, processing enrollment in courses, or printing an Advisement Report to the Registration Room in Duncan 212 (Monday-Thursday 8:00-5:30pm; Friday 8:00-5:00pm). The Registration Room will be available April 11th through May 16th and June 23rd through August 27th.

Thank you in advance for your continued commitment to the success of our students!

INTERVIEWING & PROFESSIONALISM – Career Bytes Information Session

DATE: Tuesday, APRIL 22 
TIME: 12:15 pm- 12:45pm or 5:15-5:45 pm
LOCATION: Hall Career Center – Thomas Center 202

Focus of session:

  • How to handle tough interview questions
  • Professional dress information
  • Interviewing tips, and much more!
**PRE-REGISTER TODAY** At Hall Associates Career Center
Thomas Center 202  ▪  857-7298  Email: careercenter@virginiawestern.edu

Windows XP to Windows 7 – What does this mean to me?

Microsoft’s XP operating system is at end of life and will no longer be supported by Microsoft effective April 8, 2014.  Information and Educational Technologies (IET) is upgrading all workstations and laptops with a Windows XP operating system to Windows 7 and have approximately 125 more upgrades to complete.

You may have been hearing on the news warnings about Windows XP end of life and vulnerabilities.  Click here to see an article about “the death of Windows XP”.

Please be assured that anyone using a VWCC workstation or laptop is in a protected environment and your workstation, files, etc., will not be compromised.  You will be able to continue to use your workstation and Windows XP until IET completes your migration.

If you have Windows XP, you can help IET by taking a few minutes to verify you have no saved data on your local drive (C:). You may want to check items that you have saved to your desktop as well. Any items saved on your C: drive OR on your desktop need to be moved to a USB, CD or a network drive if the items are work related.   Remember:  Work related files should always be saved on network drives, never on the C: or desktop.

 IET will notify you prior to your move from Windows XP to Windows 7 and some upgrades may occur over the summer so if you are faculty and will not be on campus, please be sure to delete and/or move of your files before you leave for summer break.  Also, make a note of any special software you use and verify that you have copies of installation media available to you.  IET will need this information before your upgrade takes place.

Please watch your e-mail for more information about when this upgrade will take place in your division/department.  Please contact the Help Desk if you have any questions.

VWCC Employment Opportunities

Human Resources is currently accepting applications for the following positions:

  • Administrative and Office Specialist II (Part-time)
    • Deadline:  04/18/2014 by 5pm (EST)
  • Arboretum Horticulturist (Part-time)
    • Deadline:  04/18/2014 by 5pm (EST)
  • Dean, School of Liberal Arts and Social Sciences
    • Deadline:  04/25/2014 by 5pm (EST)
  • Disability Counselor/ADA Coordinator
    • Deadline:  04/25/2014 by 5pm (EST)
  • Fitness Center Manager
    • Deadline:  04/22/2014 by 5pm (EST)

For more details about our application process and/or to complete the online application, please visit our website: www.virginiawestern.edu/hr and select "CAREER OPENINGS".  Feel free to contact HR, 857.7282, with any questions.