Daily Bulletin title

October 29, 2013

Governor’s flag order for the Commonwealth of Virginia

Pursuant with President Barack Obama’s Presidential Proclamation to lower the United States flag, effective immediately and until sunset today, October 29, I do hereby order that the flags of the United States and of the Commonwealth of Virginia be flown at half-staff on all local, state, and federal buildings and grounds in the Commonwealth of Virginia in honor and respect of former Speaker of the House of Representatives, Thomas S. Foley.

I hereby order that the flag shall be lowered at sunrise on Tuesday, October 29, and remain at half-staff until sunset.

Ordered on this the 29th day of October, 2013.
Robert F. McDonnell

Governor’s Race Debate – Today!

Join Roanoke City Mayor David Bowers and Virginia Delegates Onzlee Ware and Greg Habeeb for a student-led discussion of the Governor's race at 4:30 p.m., Tuesday, in the Natural Science Center. It is free and open to the public, but space is limited.


2013 Employee Awards Ceremony

All employees are cordially invited to attend the 2013 Employee Awards Ceremony to be held on Wednesday, November 6, 2013 at 2 p.m. in the Whitman Theater.

Come join in the camaraderie and celebrate with the recipients of the J. Andrew Archer Award, Classified Outstanding Achievement Award, and with the following employees who are being honored for reaching a service milestone with state government:

5 years: Amy Balzer, Karen Carpenter, Mickey Catron, Betsy Collyer, Grady Hill, Hillary Holland, Amy Huffman, Carly Johnson, Chad Sartini, Dorrisa Williams

10 years: Nicole Bell, Annette Chamberlin, Kristel Clark, Richard Clark, Heather Harris, Sandra Holland, Ann Kakouras, Amy White, Dianne Williams, Kevin Witter

15 years:  Tommy Amos, Annemarie Carroll, Sarah Chitwood, Karin Cole, Karen Rayl, Jeffrey Strom, Debra Tyree, Gary Young

20 years:  Pamela Cunningham, Martha Richardson, Pamela Woody

25 years:  Brad Burkholder, Lynn Hurt

35 years:  Lorry Conklin

Mark your calendar so that you won’t miss this special day of celebration, food, and fun!

Free Movie!

Get a second chance to see this recent Hollywood film!  The film will be shown in Whitman Theater - First Floor of Business Science.

Coming Soon:

As I Lay Dying - Based on the classic by William Faulkner, it is the story of the death of Addie Bundren and her family's quest to honor her wish to be buried in the nearby town of Jefferson.  Drama.

When:  Thursday, November 7

2 PM

Where: Whitman Theater - First Floor of Business Science

FREE! Open to students, faculty/staff and guests!

Free popcorn available in the lobby before the show!


For more information about the films, visit http://www.imdb.com/title/tt1453405/.

For more information, contact Student Activities Coordinator Natasha Lee at nlee@virginiawestern.edu or 857-6326.

Bookstore Flash Sale

The bookstore will be holding a Flash Sale on October 29th. Stop by for great deals!

Accounts Payable Reminder

Vendor invoices now serve in the place of receiving reports.

CAPP Topic 20305 entitled Receiving Reports states as follows:

In lieu of a separate receiving report document, a packing slip, delivery receipt, requisition, copy of the purchase order, or electronic receiving report may be used, provided that all of the required information listed in Subsection 200, "Essential Elements of Receiving Reports," are recorded. If one of these methods is used in lieu of a receiving report document, it must be noted as "original."

According to Subsection 200, the essential elements of a receiving report are as follows:

  • Date received
  • Date receiving report was completed
  • Vendor name
  • Purchase order or requisition number, if applicable,
  • Quantity and description of the items received
  • Authorized signature verifying that the items were received in good condition

All invoices must be indicated as “Okay to Pay” or “Received” or “Services Performed Satisfactorily”, etc. and include your signature and the date that the goods or services were received or performed.  The documentation on each invoice is required in addition to submitting a purchase requisition.

CAPP Topic 20310 entitled Expenditures states as follows:

The vendor payment due date is defined as either

  • the date on which payment is due under terms of the contract for provision of goods or services, or
  • if such a date has not been established by a contract, thirty days after receipt of the vendor’s invoice or thirty days after receipt of the goods or services, as specified by the date-stamped receiving report, whichever is later
  • the only exception to this rule is when the vendor offers a % discount for paying the invoice earlier

Important:  The date you indicate on the invoice following your signature is the date that will be used to establish the 30 day due date for the payment to be keyed and for the check to be mailed to the vendor.