Daily Bulletin title

January 13, 2015

Safety / Workers’ Compensation Tip of the Week….

What is Workers' Compensation??

In the event that you should have an accident or illness that arises out of and in the course of your employment at VWCCyou should report the accident or illness to your supervisor and the Human Resources Department immediately.  The Workers' Compensation Coordinator for our agency is Heidi McClintic.

  • For medical attention of a non-emergent nature, an employee must select a physician from the college's Panel of Physicians Form.
  • Employees sustaining serious (life threatening) injuries should contact Campus Police (857-7979) and/or 911, and seek medical attention at the closest emergency room.  Immediately upon stabilization of the injury, the employee should seek follow-up treatment from a physician on the Panel of Physicians Form.

Workers' Compensation claims are subject to approval by the Commonwealth's Workers' Compensation administrator (currently MC Innovations) and the Virginia Workers' Compensation Commission.

Please contact Heidi McClintic (hmcclintic@virginiawestern.edu or 857-6331) in the Human Resources Department for additional information concerning Workers' Compensation.

January 12, 2015

Retirement Announcement

Please join eLIT as we congratulate Ramona Coveny on her retirement from VWCC! In her nearly 30 years of service, Ramona Coveny has served many faculty, staff, and students and provided the direction and oversight of many programs in promoting student success. Friday, January 23 will be her last day on campus. Please take a minute to stop by and wish Ramona well as she begins a new chapter in her life.

Funds are being collected for special retirement gifts. If you would like to contribute towards these gifts, please deliver your cash or check (payable to Ramona Coveny) donation to eLIT office/Carrie Halpin at Business Science Building M312 or 313.

VWCC Employment Opportunities

Human Resources is currently accepting applications for the following positions:

  • Administrative and Office Specialist III
    • Deadline:  01/19/2015 by 5pm (EST)
  • Development Operations Assistant
    • Deadline:  01/23/2015 by 5pm (EST)

For more details about our application process and/or to complete the online application, please visit our website:  www.virginiawestern.edu/hr and select "CAREER OPENINGS".  Feel free to contact HR, 857.7282, with any questions.

Welcome New Hires

Please take a minute to stop by and say hello to the following new faces at Virginia Western!

  • Rita Haywood-Dease began on 12/05/2014 as a part-time Security Guard for the Campus Police Department.
  • Amanda Mansfield began on 01/01/2015 as the Donor Relations Coordinator for the Office of Institutional Advancement.
  • Ann Clark began on 01/01/2015 as an Instructor of Accounting for the School of BTT.

Welcome to Virginia Western!

January 5, 2015

Virginia Retirement System Online Training Available

The Virginia Retirement System (VRS) has training available for those full time employees who are enrolled in one of the mandatory retirement plans, the Hybrid, or are enrolled in the voluntary 457 Deferred Compensation Plan. The VRS Website (www.varetire.org) has numerous learning aids in place to make your educational experience smooth and beneficial.  Listed below are some specific links for participants:

Hybrid Retirement Plan:

The Hybrid Retirement Plan Features and Benefits Series provide hybrid plan members with an overview of their plan. The six-part video series includes an introduction to the plan and a description of how contributions and investments are handled, along with an explanation of the benefits available to hybrid plan members and retirement eligibility.

View Features & Benefits Series

457 Deferred Compensation Plan:

The Commonwealth of Virginia 457 Deferred Compensation Plan (a voluntary plan managed by ICMA-RC through VRS) can help you realize your retirement goals. The plan, available through Virginia Western and every state agency, allows you to save for retirement on a tax-deferred basis through convenient payroll deductions. Your contributions and any earnings are tax-deferred.



Leaving Employment

VRS Defined Contribution Plans Educational Seminars will be starting in February 2015 around the state of Virginia. The meetings are open to employees eligible to participate in the VRS Defined Contribution Plans.  Advance registration is requested for all sessions and individual consultations.  To register for the meeting(s) please click here.

In addition to the meeting(s) mentioned above, VRS will be conducting live webinars. The webinars cover the following topics:

-Overview for the 457 and Cash Match Plans

-Managing Money

-Distribution Strategies

-Understanding Your Investment Options

Here is the link to the upcoming live webinars that are currently scheduled through March.  Registration is required.

New starting in January 2015, VRS has added a Hybrid Retirement Plan Overview webinar.  The webinar will help to explain the difference between the defined contribution and defined benefit components.  Here’s the link for registration View DC Opportunities.

2015 IRS Limitations

The limitations for 2015 have increased to $18,000; and for employees 50 years and older, $24,000. Employees may participate in both the 457 and the 403b and max out their contributions in both; however, those employees eligible for a cash match will only receive one cash match to the plan of their choice.

If you have any questions, please contact Denise Schuh at 540-857-7962 or dschuh@virginiawestern.edu.

CVC Finale!

The Commonwealth of Virginia Campaign (CVC) Committee wants to thank everyone for their donations to worthy charities! No amount of giving was too small and Virginia Western rose to the challenge and exceeded the college’s goal of $1,500 by donating a grand total of $3,286.50! Here is the break-down:

Chili Cook-Off: $268.50

Auction for Animals: $942.00

On-line Giving: $520.00

Pledge Cards: $1,556.00

For the fantastic finale of prize drawings, everyone who donated either on-line or by pledge card had a chance to win. Here are the winners:

$25 gift card to Brambleton Deli and a free slice of pizza and a drink from Domino’s:

Carole Graham

$25 gift card to the Quarter restaurant and a free slice of pizza and a drink from Domino’s:

Kathy M. Smith

$50 gift card to Wildflour at Tanglewood and a free slice of pizza and a drink from Domino’s:

Dorrisa Williams

Free slice of pizza and drink from Domino’s: Beck Chauncey, Sandy Shelton, Tracy Harmon, Pamela Cox, Shana Roche, and John Anderson

Let’s all give a big thanks to the committee who has worked diligently on the fund raising and accounting activities:

Hillary Holland, Becky Chauncey, Marla Whiteside, Faith Janney, Brooke Ferguson, Shana Roche, and Melissa Williams! You all rock!

Happy holidays!

STAR Award Recipients

Congratulations to Natasha Lee and Brent Via both STAR Award Recipients each receiving two (2) movie passes to any Regal Grande movie theatre!

Service, teamwork, achievement and results (STAR) are critical elements for every employee to incorporate into their careers to help the college meet its mission. Together everyone achieves more (TEAM)!

Natasha Lee is being recognized for collaboratively working with all areas on campus while being extraordinarily supportive to both the staff and students!

Brent Via is being recognized for his strong belief in teamwork and extraordinary work ethic!

The Employee Recognition Committee wants to thank everyone for your daily contributions to the college! You do make a difference and the committee hopes you enjoyed your treats!

2015 Universal Notice for 403b Plans and Announcement of Maximum Contribution Increase!

Virginia Western Community College is a tax-exempt public education institution eligible to offer a retirement savings program as described under section 403(b) of the Internal Revenue Code (commonly referred to as a “403(b) Plan”). This notice is to make you aware of the 403(b) Plan and provide enrollment information. Under the 403(b) Plan, employees may contribute on a pre-tax basis to a 403(b) account, in which any investment earnings grow tax-deferred until they are distributed. The employee is responsible for investigating and selecting an investment service provider (a “vendor”) from among the vendors available under the 403(b) Plan and selecting from the investments offered by the vendor. Understanding the tax and investment consequences of the custodial account or annuity selected is your responsibility. You may seek investment, legal, or tax advice if desired. IRS Publication 571 (Tax Sheltered Annuity Programs for Employees of Public Schools) is available at www.irs.gov (the IRS’s website) for further information and reference.

Who is eligible to participate: Generally, all full-time employees are eligible to participate in the 403(b) Plan. Persons occupying an elective or appointive public office are one exception; they are not employees performing services for a public school unless such office is one to which an individual is elected or appointed and only if the individual has received training, or is experienced, in the field of education. In addition, regular part-time education employees, adjunct faculty and other employees who routinely work 20 or more hours per week are eligible to participate in the 403(b) Plan.

Cancellation by the Employee: You have the right to cancel your future 403(b) contributions at any time. To do so, contact Human Resources and complete any required form(s) to discontinue salary reductions.

Termination of Payroll Deduction: In certain circumstances we may automatically stop your 403(b) contributions. If your contributions will exceed the IRS annual contribution limit, we will automatically terminate payroll deductions to prevent excess contributions. If the college is notified it has no record of your account, deductions will be stopped until the problem is resolved.

Annual Contribution Limits: The contribution limit, set annually by the IRS, is $18,000 for 2015. Employees 50 years and older may contribute $24,000 for 2015. Also, if you have at least 15 years of service and/or you are at least 50 years of age by the end of the year, you may qualify for special catch-up provisions. Your contribution cannot be less than $200 per year. Note that employees may max out the annual contribution plan in both a 403b and the 457b (but there will be only one cash match).

Vendors (Investment Providers) for Virginia Western Community College: Ameriprise Financial, AXA Equitable, TIAA-CREF, and VALIC.

Required Form: To initiate payroll deductions to a 403(b) account you must execute a Salary Reduction Agreement (SRA). The SRA should be completed by you with your agent, and returned to Denise Schuh in Human Resources for processing. There are other documents, which are to be executed between you and the vendor; and, if you are eligible for the cash match, a cash match agreement form must be completed.

This Notice should not be regarded as tax or legal advice. We cannot provide you with tax or legal advice. Virginia Western Community College does not endorse, recommend or guarantee the 403(b) investment offered by the vendor. Please contact your financial representative or tax professional with any questions.

December 19, 2014

2015 Employee Awards Ceremony

All employees are cordially invited to attend the 2015 Employee Awards Ceremony to be held on Monday, January 5th at 2 p.m. in the Whitman Theater.

Come join in the camaraderie and celebrate with the recipients of the J. Andrew Archer Awards, Master Advisor Award, Teaching Excellence Awards, Classified Outstanding Achievement Awards, and with the following employees who are being honored for reaching a service milestone with state government:

5 years: Joseph Bear, Mary Firebaugh, Carrie Halpin, Melinda Hill, Jason Reid, and Anil Shende

10 years: William Alexander, Brenda Ashcraft, B Bagby, Cameron Carroll, Rhonda Cassell, Susan Clark, Joseph Collins, Kim Ellis-Littlefield, Cathy Falligant, Carole Graham, Kim Gregory, Roger Hamner, Colleen Hailey, Sheila Haynes, Michele Hilts, Johnny Johnson, Rachelle Koudelik-Jones, Jenifer Kurtz, Owen Lofthus, Anna Matz, Melaine Moore, Antoinette Pepin, Joyce Story, and Barbara Wright

15 years: Lee Allen, Joan Ayers, Pam Cox, Stephen Huff, Rhonda Perdue, Martha Sullivan, Joanie White, Elizabeth Wilmer, and Diane Wolff

20 years: Fred Aaron, Robert McClanahan, Sandy Shelton, and Debra Thomas

25 years: Bill East, Jennifer Mengel, Pat Rhodes, Shivaji Samanta*, Rick Via, and Marla Whiteside

30 years: Cheryl Miller

35 years: Sylvia Foster

40 years: Bob Crawford

Mark your calendar so that you won’t miss this special day of celebration, food, and fun!


December 10, 2014

Commonwealth of Virginia Campaign (CVC) Weekly Pledge Card Drawings Fantastic Finally on December 16th!

Have your completed CVC pledge card to Marla Whiteside by noon Tuesday, December 16th for your chance to be the recipient of either:

  • A $25 gift card to Brambleton Deli and a Domino’s card; or
  • A $25 gift card to The Quarter restaurant and a Domino’s card; or
  • A $50 gift card to Wildfour at Towers Mall and a Domino’s card!

All three gift cards will be awarded at noon on December 16th along with drawings for the remaining Domino’s cards. Use your pledge card to donate to CVC and submit it to Marla by the deadline date. If you have donated online, contact Marla so that your name may be included in the fantastic finally where all online and pledge card donors will be included in the final drawing.

Congratulations to Shana Roche the recipient an Annie Moore’s Irish Pub and a Dominos gift card on the December 5th drawing!

Remember, no amount of giving is too small! Support the college’s Give Here – Share There CVC campaign and help CVC reach their statewide goal of $3,700,000!

Thank you to all of those who have donated to the CVC charities through online donations, pledge cards, non-perishable donations to Feeding America and Roanoke SPCA, participation in the Chili Cook-Off, along with donations and purchases at the Auction for Animals!