Daily Bulletin title

January 5, 2015

2015 Universal Notice for 403b Plans and Announcement of Maximum Contribution Increase!

Virginia Western Community College is a tax-exempt public education institution eligible to offer a retirement savings program as described under section 403(b) of the Internal Revenue Code (commonly referred to as a “403(b) Plan”). This notice is to make you aware of the 403(b) Plan and provide enrollment information. Under the 403(b) Plan, employees may contribute on a pre-tax basis to a 403(b) account, in which any investment earnings grow tax-deferred until they are distributed. The employee is responsible for investigating and selecting an investment service provider (a “vendor”) from among the vendors available under the 403(b) Plan and selecting from the investments offered by the vendor. Understanding the tax and investment consequences of the custodial account or annuity selected is your responsibility. You may seek investment, legal, or tax advice if desired. IRS Publication 571 (Tax Sheltered Annuity Programs for Employees of Public Schools) is available at www.irs.gov (the IRS’s website) for further information and reference.

Who is eligible to participate: Generally, all full-time employees are eligible to participate in the 403(b) Plan. Persons occupying an elective or appointive public office are one exception; they are not employees performing services for a public school unless such office is one to which an individual is elected or appointed and only if the individual has received training, or is experienced, in the field of education. In addition, regular part-time education employees, adjunct faculty and other employees who routinely work 20 or more hours per week are eligible to participate in the 403(b) Plan.

Cancellation by the Employee: You have the right to cancel your future 403(b) contributions at any time. To do so, contact Human Resources and complete any required form(s) to discontinue salary reductions.

Termination of Payroll Deduction: In certain circumstances we may automatically stop your 403(b) contributions. If your contributions will exceed the IRS annual contribution limit, we will automatically terminate payroll deductions to prevent excess contributions. If the college is notified it has no record of your account, deductions will be stopped until the problem is resolved.

Annual Contribution Limits: The contribution limit, set annually by the IRS, is $18,000 for 2015. Employees 50 years and older may contribute $24,000 for 2015. Also, if you have at least 15 years of service and/or you are at least 50 years of age by the end of the year, you may qualify for special catch-up provisions. Your contribution cannot be less than $200 per year. Note that employees may max out the annual contribution plan in both a 403b and the 457b (but there will be only one cash match).

Vendors (Investment Providers) for Virginia Western Community College: Ameriprise Financial, AXA Equitable, TIAA-CREF, and VALIC.

Required Form: To initiate payroll deductions to a 403(b) account you must execute a Salary Reduction Agreement (SRA). The SRA should be completed by you with your agent, and returned to Denise Schuh in Human Resources for processing. There are other documents, which are to be executed between you and the vendor; and, if you are eligible for the cash match, a cash match agreement form must be completed.

This Notice should not be regarded as tax or legal advice. We cannot provide you with tax or legal advice. Virginia Western Community College does not endorse, recommend or guarantee the 403(b) investment offered by the vendor. Please contact your financial representative or tax professional with any questions.

December 19, 2014

2015 Employee Awards Ceremony

All employees are cordially invited to attend the 2015 Employee Awards Ceremony to be held on Monday, January 5th at 2 p.m. in the Whitman Theater.

Come join in the camaraderie and celebrate with the recipients of the J. Andrew Archer Awards, Master Advisor Award, Teaching Excellence Awards, Classified Outstanding Achievement Awards, and with the following employees who are being honored for reaching a service milestone with state government:

5 years: Joseph Bear, Mary Firebaugh, Carrie Halpin, Melinda Hill, Jason Reid, and Anil Shende

10 years: William Alexander, Brenda Ashcraft, B Bagby, Cameron Carroll, Rhonda Cassell, Susan Clark, Joseph Collins, Kim Ellis-Littlefield, Cathy Falligant, Carole Graham, Kim Gregory, Roger Hamner, Colleen Hailey, Sheila Haynes, Michele Hilts, Johnny Johnson, Rachelle Koudelik-Jones, Jenifer Kurtz, Owen Lofthus, Anna Matz, Melaine Moore, Antoinette Pepin, Joyce Story, and Barbara Wright

15 years: Lee Allen, Joan Ayers, Pam Cox, Stephen Huff, Rhonda Perdue, Martha Sullivan, Joanie White, Elizabeth Wilmer, and Diane Wolff

20 years: Fred Aaron, Robert McClanahan, Sandy Shelton, and Debra Thomas

25 years: Bill East, Jennifer Mengel, Pat Rhodes, Shivaji Samanta*, Rick Via, and Marla Whiteside

30 years: Cheryl Miller

35 years: Sylvia Foster

40 years: Bob Crawford

Mark your calendar so that you won’t miss this special day of celebration, food, and fun!

 

December 10, 2014

Commonwealth of Virginia Campaign (CVC) Weekly Pledge Card Drawings Fantastic Finally on December 16th!

Have your completed CVC pledge card to Marla Whiteside by noon Tuesday, December 16th for your chance to be the recipient of either:

  • A $25 gift card to Brambleton Deli and a Domino’s card; or
  • A $25 gift card to The Quarter restaurant and a Domino’s card; or
  • A $50 gift card to Wildfour at Towers Mall and a Domino’s card!

All three gift cards will be awarded at noon on December 16th along with drawings for the remaining Domino’s cards. Use your pledge card to donate to CVC and submit it to Marla by the deadline date. If you have donated online, contact Marla so that your name may be included in the fantastic finally where all online and pledge card donors will be included in the final drawing.

Congratulations to Shana Roche the recipient an Annie Moore’s Irish Pub and a Dominos gift card on the December 5th drawing!

Remember, no amount of giving is too small! Support the college’s Give Here – Share There CVC campaign and help CVC reach their statewide goal of $3,700,000!

Thank you to all of those who have donated to the CVC charities through online donations, pledge cards, non-perishable donations to Feeding America and Roanoke SPCA, participation in the Chili Cook-Off, along with donations and purchases at the Auction for Animals!

** UPDATE YOUR MAILING ADDRESS **

Attention ALL employees (Full and Part-Time, Faculty and Staff):

To make sure Payroll has your current mailing address for W2 purposes, please review and update your address no later than TODAY by COB.      

To Edit an address:

  • Log-in to PeopleSoft.
  • Click "Main Menu".
  • Click "Self Service".
  • Click "Personal Information Summary".
  • Click "Change Home/Mailing Addresses" button.
  • Then click the “Edit” button to the right of the address which needs to be updated.
  • Fill out the form with your new mailing address information.  You must list the same address in the HOME and MAILING address variables.  Please ensure you are using proper USPS format and abbreviations.  The Postal code MUST be in the nine-digit format. Use this link to find your code:http://zip4.usps.com.
  • Residence/Juris Code should be the city or county location of the corresponding address.
  • List effective date of address change next to “On this date”.
  • Click “Save”.
  • Click “Ok”.
  • Click “Return to Personal Information” when verification of Address is complete.

Additionally, you must submit all address changes to the Human Resources Department. This can be done by emailing Heidi McClintic (hmcclintic@virginiawestern.edufrom your VWCC Employee Email Account (or you can use your VCCS Student Email account if you do not have an Employee Email Account with our college) with the request.

You should also take a few minutes to update all of your personal information.  The Job Aid in onVWConnect (has to be accessed while on campus or thru virtual network).  Go to HUMAN RESOURCES > PEOPLESOFT HRMS > Select the appropriate Checklist based on your position status (full-time or part-time).

December 9, 2014

Safety / Workers’ Compensation Tip of the Week….

What is Workers' Compensation??

In the event that you should have an accident or illness that arises out of and in the course of your employment at VWCCyou should report the accident or illness to your supervisor and the Human Resources Department immediately.  The Workers' Compensation Coordinator for our agency is Heidi McClintic.

  • For medical attention of a non-emergent nature, an employee must select a physician from the college's Panel of Physicians Form.
  • Employees sustaining serious (life threatening) injuries should contact Campus Police (857-7979) and/or 911, and seek medical attention at the closest emergency room.  Immediately upon stabilization of the injury, the employee should seek follow-up treatment from a physician on the Panel of Physicians Form.

Workers' Compensation claims are subject to approval by the Commonwealth's Workers' Compensation administrator (currently MC Innovations) and the Virginia Workers' Compensation Commission.

Please contact Heidi McClintic (hmcclintic@virginiawestern.edu or 857-6331) in the Human Resources Department for additional information concerning Workers' Compensation.

December 8, 2014

VWCC Employment Opportunities

Human Resources is currently accepting applications for the following positions:

  • Transcript Processor (Part-time)  *Open to VWCC Employees Only*
    • Deadline:  12/12/2014 by 5pm (EST)
  • Career Development Specialist
    • Deadline:  12/12/2014 by 5pm (EST)

For more details about our application process and/or to complete the online application, please visit our website:  www.virginiawestern.edu/hr and select "CAREER OPENINGS".  Feel free to contact HR, 857.7282, with any questions.

** UPDATE YOUR MAILING ADDRESS **

Attention ALL employees (Full and Part-Time, Faculty and Staff):

To make sure Payroll has your current mailing address for W2 purposes, please review and update your address no later than December 10th, 2014.    

To Edit an address:

  • Log-in to PeopleSoft.
  • Click "Main Menu".
  • Click "Self Service".
  • Click "Personal Information Summary".
  • Click "Change Home/Mailing Addresses" button.
  • Then click the “Edit” button to the right of the address which needs to be updated.
  • Fill out the form with your new mailing address information.  You must list the same address in the HOME and MAILING address variables.  Please ensure you are using proper USPS format and abbreviations.  The Postal code MUST be in the nine-digit format. Use this link to find your code:http://zip4.usps.com.
  • Residence/Juris Code should be the city or county location of the corresponding address.
  • List effective date of address change next to “On this date”.
  • Click “Save”.
  • Click “Ok”.
  • Click “Return to Personal Information” when verification of Address is complete.

Additionally, you must submit all address changes to the Human Resources Department. This can be done by emailing Heidi McClintic (hmcclintic@virginiawestern.edufrom your VWCC Employee Email Account (or you can use your VCCS Student Email account if you do not have an Employee Email Account with our college) with the request.

You should also take a few minutes to update all of your personal information.  The Job Aid in onVWConnect (has to be accessed while on campus or thru virtual network).  Go to HUMAN RESOURCES > PEOPLESOFT HRMS > Select the appropriate Checklist based on your position status (full-time or part-time).

December 5, 2014

** UPDATE YOUR MAILING ADDRESS **

Attention ALL employees (Full and Part-Time, Faculty and Staff):

To make sure Payroll has your current mailing address for W2 purposes, please review and update your address no later than December 10th, 2014.    

To Edit an address:

  • Log-in to PeopleSoft.
  • Click "Main Menu".
  • Click "Self Service".
  • Click "Personal Information Summary".
  • Click "Change Home/Mailing Addresses" button.
  • Then click the “Edit” button to the right of the address which needs to be updated.
  • Fill out the form with your new mailing address information.  You must list the same address in the HOME and MAILING address variables.  Please ensure you are using proper USPS format and abbreviations.  The Postal code MUST be in the nine-digit format. Use this link to find your code:http://zip4.usps.com.
  • Residence/Juris Code should be the city or county location of the corresponding address.
  • List effective date of address change next to “On this date”.
  • Click “Save”.
  • Click “Ok”.
  • Click “Return to Personal Information” when verification of Address is complete.

Additionally, you must submit all address changes to the Human Resources Department. This can be done by emailing Heidi McClintic (hmcclintic@virginiawestern.edufrom your VWCC Employee Email Account (or you can use your VCCS Student Email account if you do not have an Employee Email Account with our college) with the request.

You should also take a few minutes to update all of your personal information.  The Job Aid in onVWConnect (has to be accessed while on campus or thru virtual network).  Go to HUMAN RESOURCES > PEOPLESOFT HRMS > Select the appropriate Checklist based on your position status (full-time or part-time).

December 4, 2014

Employee Recognition Goody Bags

To celebrate the difference employee make each and every day, the Employee Recognition Committee will be happily and festively delivering fun-filled goody bags to employees that are present on Tuesday, December 9th!

Think of what some of the candies in the bags signify:

  • Starbursts ® - Because you burst with “S”ervice, “T”eamwork, “A”chievement and “R”esults!
  • Swedish Fish - “Fish Philosophy” – remembering to: Play, Make Their Day (customers), Being There (co-workers), and Choosing Your Attitude!
  • Jolly Rancher and Laffy Taffy - The importance to have a sense of humor and/or to share a laugh with co-workers every day!
  • Life Savers Gummies ® - Being there for your co-workers and making the customer’s day!
  • Bubble Gum - The team always sticks together and supports each other!
  • Tootsie Roll - Each employee is a “roll” model for others!
  • Nestles ® Crunch Bar - Each of you can be counted on during a crunch time!
  • Mint - For your commit “mint” to your work!
  • Dum Dums ® - We learn from our mistakes and from that become an even better employee!
  • M & M’s ® - M”eaningful contributions & “M”aking the difference!

 So that the reindeer and elves roaming the campus know who you are don’t forget to wear your employee badge on Tuesday, December 9th beginning at 10:00 a.m.!

The Employee Recognition Committee would like to thank you for your hard work and dedication in supporting the college’s mission, vision, core values, and goals!

Be on the look-out for special notifications in your bag as you may be the lucky recipient to be eligible to receive the STAR Award (Service, Teamwork, Achievement, Results). Those with a special recognition card may complete a nomination for you and also nominate a co-worker. Nominations received will be entered into a drawing for movie passes!

December 3, 2014

** UPDATE YOUR MAILING ADDRESS **

Attention ALL employees (Full and Part-Time, Faculty and Staff):

To make sure Payroll has your current mailing address for W2 purposes, please review and update your address no later than December 10th, 2014.    

To Edit an address:

  • Log-in to PeopleSoft.
  • Click "Main Menu".
  • Click "Self Service".
  • Click "Personal Information Summary".
  • Click "Change Home/Mailing Addresses" button.
  • Then click the “Edit” button to the right of the address which needs to be updated.
  • Fill out the form with your new mailing address information.  You must list the same address in the HOME and MAILING address variables.  Please ensure you are using proper USPS format and abbreviations.  The Postal code MUST be in the nine-digit format. Use this link to find your code:http://zip4.usps.com.
  • Residence/Juris Code should be the city or county location of the corresponding address.
  • List effective date of address change next to “On this date”.
  • Click “Save”.
  • Click “Ok”.
  • Click “Return to Personal Information” when verification of Address is complete.

Additionally, you must submit all address changes to the Human Resources Department. This can be done by emailing Heidi McClintic (hmcclintic@virginiawestern.edufrom your VWCC Employee Email Account (or you can use your VCCS Student Email account if you do not have an Employee Email Account with our college) with the request.

You should also take a few minutes to update all of your personal information.  The Job Aid in onVWConnect (has to be accessed while on campus or thru virtual network).  Go to HUMAN RESOURCES > PEOPLESOFT HRMS > Select the appropriate Checklist based on your position status (full-time or part-time).