Daily Bulletin title

December 16, 2014

VCCS Policy Manual

The VCCS Policy Manual has moved – and is now SEARCHABLE!!

The new location is http://www.boarddocs.com/va/vccs/Board.nsf/Public#.

All links on the VWCC website are currently being updated to reflect this change.

Finals Week at the Fitness Center

Feeling stressed from finals this week? Come work it off at the Fitness Center!!!
The hours at the Fitness Center during finals week is as follows:

Friday (December 12)



Monday (December 15) -Wednesday (December 17)

7:00AM -7:00PM

December 15, 2014

Providing W-9 form to Vendors and Contractors

Periodically, vendors and contractors to the college will ask for a W-9.  A completed W-9 that contains the Vice President of Finance signature is available on VW Connect.  To use it, all you have to do is print it and add the current date.  The form can be found by clicking on the “Purchasing” link and then click on Virginia Western’s W-9 under the “Forms” section of the webpage or by clicking on the link below:


Part-Time Employee Managers

Due to the Holiday Day break, the Payroll Office will have a very limited amount of time to process the part-time payroll for 12/5-12/18/14.

Please ensure that your part-time employee(s) have entered their hours worked by the end of their shift on Thursday, December 18th. All hours must be approved by 9am on December 19th. There will be no exceptions to this deadline. Any payable time that has not been submitted and/or approved by this deadline will be paid on next available pay date of January 16th.

If you will be out of the office and unavailable to approve your employees hours, please contact Dorrisa Williams, dmwilliams@virginiawestern.edu or Joanie White jwhite@virginiawestern.edu by Thursday, December 18th,  to ensure that your will be employees are paid.

Thank you for your cooperation.

Help Desk Hours Week of December 15 – 19, 2015

The Help Desk hours for the week of December 15 - 19, 2015 are:

7:45 a.m. to 7 p.m. Monday - Wednesday

7: 45 a.m. to 6 p.m. Thursday

7:45 a.m. to 5 p.m. Friday

Happy Holidays for the IET Help Desk!




IT Systems Outages Planned over Holiday Break

IET (Information and Educational Technologies) will be performing several major infrastructure upgrades during the holiday break. These activities will primarily affect campus phones, emergency systems and virtual desktop access from off campus (remote access).

Due to the extensive nature of upgrades these services (VWCC network, telephones, remote access, and emergency systems) will be intermittently unavailable from the close of business Friday, December 19 until the college reopens on January 5.

The window for IT to perform major infrastructure upgrades is very limited because we do not want to interrupt services to students, faculty and staff so members of the IET staff will be working over the holiday break.

We appreciate your understanding and patience.

Finals Week at the Fitness Center

Feeling stressed from finals this week? Come work it off at the Fitness Center!!!
The hours at the Fitness Center during finals week is as follows:

Friday (December 12)



Monday (December 15) -Wednesday (December 17)

7:00AM -7:00PM

Register for the Get Fit Challenge!

Click Here to register for the  GET FIT CHALLENGE at the Virginia Western Fitness Center and start the New Year off right!

Complete the following  at the Fitness Center between January 12th - March 2nd to win great prizes!

  1. Participate in 6 weekly weigh-ins
  2. Have 1 Body Assessment Performed
  3. Attend 1 Fitness Center Orientation
  4. Complete 18 workouts by March 2nd 
  5. Attend 2 Wellness Workshops
  6. Attend 6 Group Fitness Classes

All participants that complete the Challenge will receive a free t-shirt and water bottle!  Additional PRIZES (FitBit, Beats headphones, gift cards & more!) will be given for most weight lost, most group fitness classes attended and most workouts completed! 

Blackboard Outage: Dec 29

The VCCS has notified us that Blackboard LMS will be unavailable on Monday, Dec. 29 from 9 am to 5 pm to move these services from the current location at the Featherstone Professional Center to the new System Office location. Please plan for this outage as you work on your spring courses.

December 12, 2014

Grades for Fall 2014

Grades for the fall 2014 term are due by 9:30 a.m. on December 19th.

• Grade rosters for dynamic classes that have already ended may have their final grades entered now.
• Grade roster(s) should be saved in the "Approved" status.
• When completing the Last Date of Attendance field, 12/17/14 is class end date for the regular session classes. This is the date that should be used for regular session classes, not the last class meeting date. For example, a Monday only class would have their last class meeting on Monday, 12/15/14, this date would not be used, the 12/17/14 date would be used. Detailed instructions for populating the Last Date of Attendance field are available at: http://virginiawestern.edu/facstaff/docs/LastDateofAttendanceFieldSpring2013.pdf. Additional information on entering grades is also available online at http://www.virginiawestern.edu/studenthelp/faculty/recordgrades.php. If you need assistance or have any questions, please contact Lorry Conklin or Karin Cole.
• Late Rosters/Grades for Regular and Dynamic Classes: If grades were not entered as of the Fully Graded Date because 1) the instructor did not enter regular session grades on time, or 2) the dynamically dated course was not completed by the Fully Graded Date for the term, the school office must notify the Registrar/Records Office. In these situations, the instructor should enter grades via MyVWCC and notify the school office and the Registrar/Records Office who will complete the grade entry.

Thank you for your assistance.