About VWCC :: College Policies

I-31: Academic Standing

Policy Number: I-31
Last Reviewed: January 14, 2014
Responsible Dept.: Vice President of Academic and Student Affairs

Academic Standing

Students are considered to be in "good academic standing" if they maintain a semester minimum grade point of average (GPA) of 2.00, are eligible to re-enroll at Virginia Western, and are not on academic suspension or dismissal status.

31.1 Academic Warning

Students who fail to attain a minimum GPA of 2.00 for any semester shall be placed on academic warning. Students on academic warning should be encouraged to consult with their advisor and take advantage of the academic support services provided by the college.

31.2 Academic Probation

Students who fail to maintain a cumulative GPA of 1.50 shall be on academic probation until such time as their cumulative grade point average is 1.75 or better. The statement "Academic Probation" shall be placed on their permanent records. Students on probation are ineligible for appointive or elective office in student organizations unless special permission is granted by the Dean of Student Services, the Coordinator of Enrollment Services, or the College Registrar.

Students will be required to carry a less than normal load the following semester and are required to consult with an advisor. Students on academic probation may not enroll in more than 9 credits during the fall or spring semester. During the summer semester, students on academic probation are limited to 6 credit hours of enrollment. Students on academic probation are ineligible to enroll in distance learning or hybrid courses.

Students shall be placed on academic probation only after they have attempted 12 semester credits.

31.3 Academic Suspension

Students on academic probation who fail to attain a semester GPA of 1,50 or better shall be placed on suspension only after they have attempted 24 semester credits. Academic suspension shall be for one semester. The statement "Academic Suspension" shall be placed on the students' permanent records. Students who are placed on academic suspension and wish to appeal should follow the appeal process established by the college. Suspended students may be reinstated at the conclusion of the suspension period by completing a Petition for Admission/Reinstatement. Additional action may be required by the student base on a review of the Petition for Admission/Reinstatement. The requirements may include, but are not limited to, the completion of placement testing. The Petition for Admission/Reinstatement as well as any additional requirements for enrollment must be completed prior to the begin date of the desired term of re-entry.

Exceptions to the one semester waiting period may be made on a case-by-case basis by the Dean of Student Services or the Coordinator of Enrollment Services.

Students who have been reinstated from academic suspension must achieve a 2.00 GPA for the semester of their reinstatement and must earn at least a 1.75 GPA in each subsequent semester of attendance. The statement "Subject to Dismissal" shall be placed on the student's permanent records. Students who have been reinstated from academic suspension will remain subject to dismissal until their cumulative GPA is raised to a minimum of 1.75. Reinstated students will be required to carry less than a normal course load the following semester and are required to consult with an advisor.

31.4 Academic Dismissal

Students who do not attain at least a 2.00 GPA for the semester of reinstatement following academic suspension shall be academically dismissed. Students who achieve at least a 2.00 GPA for the semester of their reinstatement following academic suspension earn at least a 1.75 GPA in each subsequent semester of enrollment. Failure to attain a 1.75 GPA in each subsequent semester until the cumulative GPA reaches a 1.75 shall result in academic dismissal. The statement "Academic Dismissal" shall be placed on the students' permanent records. Academic dismissal is normally permanent. In exceptional circumstances, students may appeal and be reinstated by completing the Petition for Admission/Reinstatement after a three year waiting period.

Students who have been reinstated after academic dismissal will remain subject to dismissal until their cumulative GPA is raised to a minimum of 1.75. Reinstated students will be required to carry less than a normal course load the following semester and are required to consult with an advisor.

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