Policy Number: I-1
Last Reviewed: April 8, 2014
Responsible Dept.: Records Office
Policy Document (PDF)
In accordance with the Code of Virginia, Section 23-9.6:2 and the corresponding SCHEV Virginia Tuition Relief, Refund, and Reinstatement Guidelines, Virginia Western Community College provides for the tuition relief, refund and reinstatement of students whose service in the uniformed services has required their sudden withdrawal or prolonged absence from their enrollment due to a call or order to active duty, of more than 30 days, after the beginning of a semester. Dependents of military members may also be given consideration under this policy.
For the purposes of this policy, the following definitions shall apply:
"Service in the uniformed services" means service (whether voluntary or involuntary) on active duty in the Armed Forces, including such service by a member of the National Guard or Reserve, for a period of more than 30 days under call or order to active duty of more than 30 days.
"Dependents" is defined as any civilian qualifying as a military dependent under 37 USC 401 currently or as otherwise amended.
"Tuition" means the actual price of education charged to a student for the term in which service in the uniformed services caused his or her sudden withdrawal or prolonged absence from enrollment at a Virginia institution of higher education.
"Reinstatement" means the re-admittance and reenrollment of a student whose service in the uniformed services has caused his or her sudden withdrawal or prolonged absence from enrollment.
"Sudden withdrawal" means leaving an institution after a semester has begun or after the tuition and required fees for a term have already been billed to or paid by the student.
To be eligible for the considerations detailed in this policy, the College requires students to complete the following:
If the student is deployed to active duty military service during the semester and the student requests to be dropped from their classes after the last date to drop and receive a refund of tuition, the student can:
If the event that there is an unpaid student account balance at time of deployment, the college will work with student on payment arrangements. No collection actions will occur during deployment; however, the student must resolve any unpaid balances prior to subsequent enrollment.
When a student is deployed to active duty military service (for reservists) or mobilized (active military) as described in the Code of Virginia, Section 23-9.6:2 and the corresponding SCHEV Virginia Tuition Relief, Refund, and Reinstatement Guidelines, the student will have the following options concerning grades assigned for the semester in which the call to active duty occurs.
Upon sudden withdrawal or prolonged absence, students in uniformed service at Virginia Western Community College requesting a refund for textbooks will be refunded the cost of textbooks purchased from the college's local textbook vendor (Follett Higher Education Group), according to the contractual agreement between the college and the bookstore.
The following provisions govern reinstatement to the College upon release or return from service in the uniformed services.
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